Data & Quality Assurance Analyst – HMIS

Union-Station-Homeless-Services; Altadena (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Union Station Homeless Services in Altadena, CA is seeking a Data and Quality Assurance Specialist to ensure accurate HMIS data entry and strong data quality practices. You will train staff, produce internal and funder reports, and support contract compliance through QA tools and data standards.

The role emphasizes collaboration with the Director, Data, and program teams to maintain audit-ready data and drive improvements across programs. This is a full-time, on-site position in Altadena.

Qualifications

• Bachelor’s Degree or equivalent experience in related field required.
• Experience with data entry and outcomes reporting desired.
• Experience working with relational database systems.
• Experience in a social service setting desirable.
• Experience in a research setting desirable.
• Experience conducting audits of social service charts/documentation desired.

Responsibilities

• Assist data clean-up to improve HMIS data integrity.
• Monitor and analyze data quality for all assigned programs.
• Ensure program paperwork is completed and entered into the participant master file timely.
• Provide administrative and technical support to program staff.
• Complete monthly reports and documentation for funders.
• Develop and update QA processes to ensure contract compliance, HIPAA, and confidentiality with efficient staff workflow.
• Provide support and training to staff regarding data entry and maintaining data integrity in HMIS.
• Review quarterly reports to ensure performance targets are met.
• Analyze reports to identify discrepancies and data issues for correction.
• Coordinate with managers to support audits and contract implementation.
• Maintain program compliance lists and internal data tools.

Skills

Effective communication

Time management

Data analysis

Report generation

HMIS software (Clarity/CHAMP)

Microsoft Office (Excel/Word/Power

Google Apps

SQL

PostgreSQL

Programming basics (JavaScript/JSON/PY

HTML/CSS basics

California driver’s license

Education

Bachelor’s Degree or equivalent experience in related field

Tools

HMIS (Clarity/CHAMP)

Relational databases

Job description

Union Station Homeless Services in Altadena, CA is seeking a Data and Quality Assurance Specialist to ensure accurate HMIS data entry and strong data quality practices. You will train staff, produce internal and funder reports, and support contract compliance through QA tools and data standards.

The role emphasizes collaboration with the Director, Data, and program teams to maintain audit-ready data and drive improvements across programs. This is a full-time, on-site position in Altadena.