Data Manager/Treasurer

Liberty Drive Elementary School; Thomasville (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Liberty Drive Elementary School in Thomasville, NC is seeking a data manager/treasurer to support the student information system and school finances. The role covers data handling, reporting to state and district offices, and coordination with school staff on budgeting and accountability.

The position requires attention to detail, strong organizational and communication skills, and the ability to work within district policies. Full-time, with occasional events outside standard hours.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Experience in financial management, bookkeeping, or similar role preferred.
• Strong knowledge of financial software and spreadsheets.
• Detail-oriented with the ability to prioritize and manage multiple tasks.
• Excellent communication and organizational skills.
• Ability to maintain confidentiality and work independently.

Responsibilities

• Maintains accurate financial records for the school.
• Oversees and manages the school budget per district policies.
• Prepares and submits regular financial reports to stakeholders.
• Monitors cash flow, reconciles accounts, and handles payroll processes.
• Ensures compliance with state/local financial regulations.
• Collaborates with staff on fundraising and financial planning.
• Maintains fundraising records and coordinates related activities.
• Coordinates and generates reports for audits and accountability.

Skills

Attention to detail

Communication skills

Organizational skills

Education

Associate degree in accounting/finance

High school diploma or equivalent

Tools

Microsoft Office

Job description

Thomasville City Schools Liberty Drive Elementary School - Thomasville, North Carolina Open in Google Maps

Job Description

NATURE OF WORK

An employee in this class performs a variety of technical and computer support functions for the student information system. Work involves operation of microcomputers, optical mark scanners, printers, and other peripheral equipment. Work at this level requires knowledge of student accounting procedures and regulations, source data, and the functionality of the student information system in order to support school operations and to generate federal, state, and local reports. The employee works under general supervision where goals are provided and the employee, within established guidelines and procedures, accomplishes them. The employee must communicate effectively with a wide variety of groups including students, teachers, principals, counselors, central office staff, parents, governmental agencies, and institutions of higher education. The employee may be involved in the operation and use of local and wide-area microcomputer networks.

The School Treasurer is responsible for managing the financial operations of the school, including overseeing budgets, accounting, and financial records, and ensuring compliance with district and state policies. This position plays a key role in supporting the school's financial integrity and operations by tracking all financial transactions, preparing reports, and collaborating with school administration.

Key Responsibilities

Data Manager

• Maintains and utilizes the computerized student information system
• Selects data from varied sources, and summarizes and analyzes information for standard reports to building and school system administrators and State Department of Public Instruction
• Prepares customized reports for local school needs
• Records electronic files for storage, such as daily backup copies or copies for transmittal
• Prepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late-arrival forms, and reconciles with absences to create "tardy" lists; reviews check-out forms and reconciles with absences to create "early leave" lists
• Prepares attendance reports and reconciles manual and computer reports monthly
• Sends correspondence to parents to advise then of excessive absences according to established policies and procedures
• Maintains computer records of students' scores on state mandated tests and standardized tests
• Provides the files to be used in school accountability (ABC's)
• Maintains, generates, and distributes student demographic, scheduling, and grading information
• Maintains records of student suspensions, student withdrawal from school, record of reasons for student withdrawal and students' plans and prepares periodic statistical reports, prepares and/or maintains various files, and reports exceptional children being served by school as it relates to the student information system
• Performs routine maintenance on computers and peripheral equipment
• Maintains information for Uniform Education Reporting System (UERS) reporting areas
• Provides information and/or training to school staff on the use of the student information system and application of data from the system
• Coordinates user security within the student information system with district personnel
• Attends conferences and classes to develop and maintain knowledge of database management and the student information system
• Accesses the Internet to download student information software and upload files
• Facilitates transfer of student information between schools

Treasurer:

• Maintain accurate and up-to-date financial records for the school.
• Oversee and manage the school’s budget, ensuring funds are allocated and spent in accordance with district policies.
• Prepare and submit regular financial reports to the school principal, district office, and other stakeholders.
• Monitor cash flow, manage school accounts, and reconcile bank statements.
• Ensure compliance with all state and local financial regulations and policies.
• Assist in the preparation for audits, providing necessary documentation and information.
• Process invoices, payments, and reimbursements in a timely manner.
• Collaborate with faculty, staff, and parents regarding fundraising and school-related financial matters.
• Coordinate and maintain accurate records of all school-related fundraising events and activities.
• Support the school’s financial planning efforts by analyzing data and making recommendations for cost-effective financial strategies.
• Process payroll for all school staff, ensuring timely and accurate records in compliance with district and state regulations.
• Verify timekeeping and attendance records, ensuring that payroll data is accurate and aligned with contractual obligations.
• Prepare payroll-related reports, as assigned by the District Finance office

Qualifications:

• High school diploma or equivalent required; Associate's degree in accounting, finance, or a related field preferred.
• Previous experience in financial management, bookkeeping, or a similar role is preferred.
• Strong knowledge of financial software, spreadsheets, and basic accounting principles.
• Detail-oriented with the ability to prioritize and manage multiple tasks.
• Excellent communication and organizational skills.
• Ability to maintain confidentiality and work independently.

Working Conditions:

• Full-time, Monday through Friday during school hours.
• Occasional evening or weekend work for school events or reporting deadlines.

Compensation: Salary commensurate with experience, in accordance with the district's salary schedule.

Terms of Employment:

Twelve month work year/At Will/FLSA Non-Exempt

Knowledge, Skills and Abilities:

• Demonstrates functional knowledge of computers and all aspects of the Microsoft
• Office Professional software programs.
• Considerable knowledge of accounting practices.
• Ability to communicate clearly and concisely, both orally and in writing; ability to
• communicate with school personnel, employees, and central office staff while
• complying with the confidentiality requirements in local, state, and federal policies and
• statutes.
• Ability to work with a high degree of accuracy.
• Strong organizational skills.
• Ability to interact and deal with the public in a professional manner.
• Ability to establish and maintain effective working relationships as necessitated by work
• assignments.

PHYSICAL REQUIREMENTS

Must be able to physically perform the basic life operational functions of fingering, grasping, talking, hearing, and repetitive motions. Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Some positions assigned to this class may require light work exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Position Type: Full-Time

Job Requirements

• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Barbara Everette , Director of Human Resources
• Central Office
• Phone: [phone]
• Email: [e-mail]