Data Management Technician

The University of Texas at Austin; Austin (TX); Presencial; USD 43.000 - 52.000; Jornada completa

Descripción de la vacante

The University of Texas at Austin is seeking a Data Management Technician to support CPAN and PeriPAN programs, focusing on data collection, cleaning, and integration across EHR and related systems. You will develop dashboards using PowerBI and Tableau and translate complex data for diverse audiences.

Reporting to the Senior Data Analyst, you will ensure data quality and security, collaborate with HIM and IT teams, and contribute to monthly, quarterly, and annual reporting.

Formación

• Requires a Bachelor's Degree in Data Science, Mathematics, Information Sciences, Public Health or a related discipline with at least 2 year(s) of experience in data management and working with large datasets.
• Proficiency in a data management platform (e.g., MS Excel), including Google Sheets, advanced functions, and Pivot Tables.
• Experience with dashboard tools, e.g., MS PowerBI, Tableau.
• Experience applying data management and security protocols.
• Skilled in quantitative analysis, data visualization, and presenting findings to varied audiences.

Responsabilidades

• Refines and develops procedures, workflows, and tools for data collection and management.
• Collects program data from various sources and ensures accuracy, consistency, and completeness.
• Works with Electronic Health Record and related systems (e.g., Trayt, Athena, 8x8, Welnity, REDCap, Salesforce).
• Compiles, cleans, and manages data across platforms using tools such as Google Sheets, MS Excel, Power Query, and Smartsheet.
• Applies data privacy and security measures, including managing user privileges and dashboard access.

Conocimientos

Data management

Data visualization

Quantitative analysis

Communication of findings

Data security awareness

Educación

Bachelor's degree in Data Science/related field

Herramientas

MS Excel

Google Sheets

PowerBI

Tableau

Pivot Tables

Descripción del empleo

Job Posting Title: Data Management Technician

Department of Psychiatry ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2027 ---- Location: AUSTIN, TX

Job Details: General Notes The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is seeking a Data Management Technician. This is a state funded position with an end date of August 31, 2027, renewable based on availability of funding, work performance, and progress toward goals.

Purpose This role supports mental health programs and initiatives developed through the Texas Child Mental Health Care Consortium, with a focus on improving the quality and accessibility of mental health care for children and adolescents across Texas. The Data Management Technician is a key member of an interdisciplinary, team-based program supporting patients enrolled in the Child Psychiatry Access Network (CPAN) and the Perinatal Psychiatry Access Network (PeriPAN). These clinical service programs provide primary care and OB/GYN providers with timely access to psychiatric consultation for pediatric and perinatal patients experiencing mental health challenges. Reporting to the Senior Data Analyst, the technician performs professional-level scientific and technical assignments to support research and program evaluation efforts.

Responsibilities

Data Collection & Systems Management

• Refines and develops procedures, workflows, and tools for data collection and management.
• Collects program data from various sources and ensures accuracy, consistency, and completeness.
• Works with Electronic Health Record and related systems (e.g., Trayt, Athena, 8x8, Welnity, REDCap, Salesforce).
• Compiles, cleans, and manages data across platforms using tools such as Google Sheets, MS Excel, Power Query, and Smartsheet.
• Applies data privacy and security measures, including managing user privileges and dashboard access.

Data Visualization & Dashboard Management

• Creates tables, graphs, charts, and other visualizations to display data.
• Develops and manages MS PowerBI dashboards, including regular updates and access permissions.
• Identifies dashboard audiences and relevant metrics.
• Translates data and findings into formats suitable for non-technical audiences.

Collaboration & Stakeholder Engagement

• Leads discussions on data updates and management processes with internal and external stakeholders.
• Collaborates regularly with team members to identify and fulfill data needs.
• Recommends data-driven solutions and presents findings to leadership and other stakeholders in meetings and reports.

Reporting & Analysis

• Supports the creation and timely submission of data reports and related documents.
• Ensures quality control of report metrics and underlying datasets.
• Prepares and manipulates data for analysis and visualization.
• Presents findings on a monthly, quarterly, and annual basis to various audiences.

Data Operations & Requests

• Develops, troubleshoots, and streamlines data operations and spreadsheet workflows.
• Conducts data validation as needed.
• Fulfills internal and external data requests, including recurring and ad hoc reports.
• Other duties as identified by department

MARGINAL OR PERIODIC FUNCTIONS

• Assists in onboarding new staff with data system training.
• Participates in system upgrades and migrations.
• Contributes to special projects involving data integration or analytics.
• Attends professional development workshops and training sessions.
• Performs related duties as required.

Knowledge/Skills/Abilities

• Manages Complexity: Diagnoses data inconsistencies across systems.
• Designs workflows to streamline data processing.
• Resolves multi-source data conflicts with minimal disruption.
• Ensures Accountability: Tracks and reports data quality metrics.
• Maintains transparent audit trails for compliance.
• Follows up on unresolved data issues.
• Tech Savvy: Implements new data management, analysis, and/or visualization tools.
• Learns and applies updates to EHR systems.
• Evaluates new software for data management, analysis, and/or visualization.
• Communicates Effectively: Explains data issues to non-technical team members.
• Documents procedures clearly and thoroughly.
• Presents findings in accessible formats.
• Collaborates: Coordinates with HIM and IT teams.
• Participates in cross-functional data projects.
• Shares best practices with peers.
• Being Resilient: Maintains performance during system outages.
• Adapts to shifting priorities.
• Learns from data errors and improves processes.
• Optimizes Work Processes: Streamlines data entry procedures.
• Automates routine reporting tasks.
• Identifies bottlenecks in data flow.

Minimum Qualifications

• Requires a Bachelor's Degree in Data Science, Mathematics, Information Sciences, Public Health or a related discipline with at least 2 year(s) of experience in data management and working with large datasets.
• Proficiency in a data management platform (e.g., MS Excel), including Google Sheets, advanced functions, and Pivot Tables.
• Experience with dashboard tools, e.g., MS PowerBI, Tableau.
• Experience applying data management and security protocols.
• Skilled in quantitative analysis, data visualization, and presenting findings to varied audiences.
• For classified jobs, include whether relevant education and experience may be substituted as appropriate: Yes.

Preferred Qualifications

• Experience in Data Science, Mathematics, Information Sciences, Public Health, or related research- or data-centered field.
• Experience with Python.
• Experience with Apps Script/JavaScript.
• Experience with formal data reporting, e.g. presenting scientific findings to a non-technical audience.
• Proficiency in data dashboard tools, e.g. MS PowerBI, Tableau.

Licenses, Registrations or Certifications Required

None

Licenses, Registrations or Certifications Preferred

• Registered Health Information Technician (RHIT)
• Certified Health Data Analyst (CHDA)
• CompTIA Data+ or similar IT certification

Salary Range

$47,362+ depending on qualifications

Working Environment/Equipment

Standard office equipment. Repetitive use of a keyboard. May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification & E-Verify

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Questions and Inquiries

Email comments to [e-mail].

For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services.

Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus