Data Management Specialist – Grants Management – ACF/OGM/OHS HQ

Guardians of Honor LLC; Washington (District of Columbia); On-site; USD 85,000 - 125,000; Full time

Job summary

Guardians of Honor LLC seeks a Data Management Specialist with strong experience in federal grants management. The role focuses on leading data analysis, building and maintaining databases, and ensuring data reliability across the grants lifecycle.

The position requires onsite work at the OHS HQ Office. The ideal candidate will have 3–5 years of related experience, proficiency with Excel, Smartsheet, SQL, and Power BI, and a solid understanding of metadata management and data governance.

Qualifications

• Bachelor’s degree required; master’s degree or relevant certifications preferred.
• 3–5 years of related professional experience.
• Proficiency with web-based and commercial data management tools (Excel, PowerPoint, Smartsheet, SQL, Power BI).
• Experience with metadata management, data quality assurance/validation, and data governance.
• Ability to work onsite at the OHS HQ Office and support federal grant processes.

Responsibilities

• Lead grants management data analysis and reporting across the lifecycle.
• Maintain and oversee grants management databases.
• Develop data governance models and metadata management systems.
• Develop data quality assurance processes and train data teams.
• Provide training on database functionality and generate audience-specific reports.
• Coordinate with team to ensure high-quality deliverables and updated information.
• Support pre- and post-award grants activities, including metrics and reporting.

Skills

Data analysis

Data presentation

Data governance

Metadata management

Data quality assurance

Education

Bachelor’s degree

Master’s degree preferred

Tools

Excel

PowerPoint

Smartsheet

SQL

Power BI

Job description

Description

OHS HQ

Guardians of Honor is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com). We are seeking an energetic new team member experienced in Federal grants management to support our Office of Head Start client.

GOH is recruiting in anticipation of potential future openings that are subject to final approval and funding. No guarantee of position availability can be made at this time; however, candidate identification and preliminary interviews are being conducted to support timely hiring should authorization be granted.

The Data Management Specialist is responsible for leading grants management data analysis and reporting tasks and serving as the primary data / system point of contact between the functional and technical teams. The Data Management Specialist is responsible for providing dedicated customer service to clients by executing grants management processes that meet client needs and expectations. The Data Management Specialist organizes and executes specific tasks throughout the grants management lifecycle to enable a seamless participant, grantee, and client experience. The Data Management Specialist is also responsible for assisting with building, maintaining, and testing databases and IT infrastructure, consolidating data from multiple sources, so analysts and team members may easily access and interpret data reliably.

Duties and Responsibilities:

• Support design and development of databases, reports, and other tools as needed to support efficiencies and process improvement
• Maintain and oversee maintenance of grants management databases
• Create data governance models and metadata management systems to manage data from multiple sources/systems (e.g., Excel, Smartsheet, SQL, Power BI)
• Develop data quality assurance models and processes; provide training and support to data teams
• Provide strong knowledge and records management processes
• Test systems, lead test scenarios, and identify/document/remediate all issues
• Develop reports and presentations on analytical findings customized to various audiences
• Create and support trainings on database functionality for colleagues and grant recipients
• Coordinate and collaborate across the team to assure that all work products content and functionality are of highest quality and informed with up-to-date information?
• Attend weekly contract management and daily stand-up meetings as needed to support contract execution; Contribute to client progress and status reports (i.e., monthly reports, weekly registration metrics, etc.)
• Develop SOPs and QC procedures; and update to reflect efficiencies, best practices, and lessons learned
• Work with the project manager to draft new project timelines and project kick-off agendas, as well as maintain and update timelines and work plans
• Prepare and maintain project file folders with all completed work products, artifacts, and deliverables
• Stay up to date on necessary technology and processes and show initiative in capturing, documenting, and implementing best practices and lessons learned to improve quality and efficiency of services and solutions
• Support key pre- and post-award grants management activities, such as, but not limited to: annual report tracking, data management and analysis, data entry and QC for routine grantee metrics, correspondence, web content, surveys / forms and information collection tasks, SharePoint sites, preparing analysis and reports, help desk inquiry log, application screening, funding slates, decision letters, project abstracts, G5/GrantSolutions/HSES/etc. administration, closeout functions, and other activities as assigned

Requirements

Minimum Qualifications:

• Bachelor’s degree required, master's degree and/or relevant certifications preferred
• At least 3-5 years of related professional experience
• High level of demonstrated advanced proficiency in utilizing a variety of web-based and commercial off-the-shelf data management software packages such as Microsoft Excel, PowerPoint, Smartsheet, SQL, Power BI, etc.
• High level of demonstrated proficiency in aggregating, analyzing, and presenting data gathered from multiple sources
• Highly skilled in metadata management, data quality assurance and validation, and data governance
• Ability to work onsite at the OHS HQ Office
• Experience and education in education, early childhood education, child development, public administration, family and consumer science or related fields preferred
• Knowledge of Head Start Program and applicable grant systems a major distinguishing feature
• Ability to pass background investigations as required for access to federal facilities and systems; position requires Public Trust clearance

Work Environment: The work environment is a typical office setting.

Physical demands: The physical demands of the job include sitting for extended periods, and occasional walking and standing.

Position type and expected hours of work: This is a full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime may be expected during peak periods.

Travel: 10% local and regional travel, with overnight stays necessary

Required education and experience: Bachelor’s degree required

Equal employment opportunity statement:

Guardians of Honor is an Equal Opportunity Employer. We make employment decisions based on merit, qualifications, and business needs. We prohibit discrimination and harassment and provide equal employment opportunities to all employees and applicants without regard to any characteristic protected by applicable federal, state, or local law.