Data Entry Specialist

Herc Rentals; Town of Florida (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Paid time off

Parental leave

Job summary

Herc Rentals is seeking a meticulous Data Entry Specialist to accurately input and maintain data across our systems. You will review data for accuracy, perform validations, and generate management reports while ensuring confidentiality and compliance.

The role supports audits and cross-functional teams to improve data processes. Ideal candidates have 1–3 years in data entry or data management, strong Excel skills, and excellent attention to detail.

Qualifications

• Must have strong attention to detail and accuracy.
• Experience with data entry, data management, or administrative support is expected (1-3 years).
• Proficiency with Microsoft Excel, Word, and Outlook; familiarity with databases/ CRM/ERP is preferred.

Responsibilities

• Enter, update, and maintain data in company databases and systems.
• Review data for accuracy, completeness, and consistency.
• Perform data validation and quality checks to identify errors.
• Compile, organize, and analyze information from multiple sources.
• Generate reports and summaries for management and stakeholders.
• Maintain data confidentiality and comply with policies and regulations.
• Monitor data quality metrics and suggest process improvements.
• Collaborate with cross-functional teams to resolve discrepancies.
• Support audits with accurate records and documentation.
• Identify trends and opportunities to improve data management.

Skills

Data Entry and Data Management

Data Validation and Quality Assurance

Analytical Thinking

Microsoft Excel

Reporting and Documentation

Attention to Detail

Time Management

Database Management

Communication and Collaboration

Data accuracy rate

Data entry productivity

Error reduction

Compliance with data quality standards

Timely report generation

Education

High school diploma or equivalent; Associate's or Bachelor's degree preferred

Tools

Microsoft Excel

Word

Outlook

Databases

CRM systems

ERP platforms

Job description

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2025 total revenues reaching approximately $4.4 billion. Herc Rentals’ parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol “HRI.” Herc Rentals serves customers through approximately 607 locations and has about 10,000 employees in North America as of June 30, 2026.

Job Purpose

The Data Entry Specialist is responsible for accurately entering, updating, verifying, and maintaining data across company systems and databases. This role ensures data integrity, identifies inconsistencies, generates reports, and supports business operations by providing reliable information for decision-making.

What you will do...

• Enter, update, and maintain data in company databases, CRM systems, spreadsheets, and other business applications.
• Review data for accuracy, completeness, and consistency.
• Perform data validation and quality checks to identify and correct errors.
• Compile, organize, and analyze information from multiple sources.
• Generate reports and summaries for management and stakeholders.
• Maintain data confidentiality and comply with company policies and regulations.
• Monitor data quality metrics and recommend process improvements.
• Collaborate with cross-functional teams to resolve data discrepancies.
• Support audits by providing accurate records and documentation.
• Identify trends, inconsistencies, and opportunities for improving data management processes.

Requirements

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 1-3 years of experience in data entry, data management, or administrative support.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience working with databases, CRM systems, or ERP platforms.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Skills

• Experience with data analysis and reporting tools.
• Knowledge of SQL, Power BI, Tableau, or similar analytics platforms.
• Familiarity with data governance and data quality best practices.
• Experience in operations, finance, healthcare, customer success, or other data-driven environments.

Key Skills

• Data Entry and Data Management
• Data Validation and Quality Assurance
• Analytical Thinking
• Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, Data Analysis)
• Reporting and Documentation
• Problem Solving
• Attention to Detail
• Time Management
• Database Management
• Communication and Collaboration
• Performance Measures
• Data accuracy rate
• Data entry productivity and turnaround time
• Error reduction and correction efficiency
• Compliance with data quality standards
• Timely report generation and delivery

Req #: 71546

Pay Range: $22.00 per hour

Please be advised that the actual salary offered for any position is subject to the company's sole discretion and may be influenced by various factors, including but not limited to the candidate's qualifications, experience, location, and overall fit for the role.

Keeping you healthy

• Medical, Dental, and Vision Coverage
• Life and disability insurance
• Flex spending and health savings accounts
• Virtual Health Visits
• 24 Hour Nurse Line
• Healthy Pregnancy Program
• Tobacco Cessation Program
• Weight Loss Program

Building Your Financial Future

• 401(k) plan with company match
• Employee Stock Purchase Program

Life & Work Harmony

• Paid Time Off (Holidays, Vacations, Sick Days)
• Paid parental leave.
• Military leave & support for those in the National Guard and Reserves
• Employee Assistance Program (EAP)
• Adoption Assistance Reimbursement Program
• Tuition Reimbursement Program
• Auto & Home Insurance Discounts

Protecting You & Your Family

• Company Paid Life Insurance
• Supplemental Life Insurance
• Accidental Death & Dismemberment Insurance
• Company Paid Disability Insurance
• Supplemental Disability Insurance
• Group Legal Plan
• Critical Illness Insurance
• Accident Insurance

Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.