Data Entry Specialist

RAYUS Radiology; Portland (OR); On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

DailyPay

Job summary

RAYUS Radiology is seeking a Data Entry Specialist to manage inbound documentation, ensure timely processing, and support patient scheduling, billing, and clinical workflows.

This temporary/PRN role involves handling fax documents, data entry, and routing information to the proper departments, with emphasis on accuracy and speed in a healthcare setting.

Qualifications

• High school diploma or equivalent.
• 1 year customer service and/or data entry experience.
• Working knowledge of Microsoft Office Suite; Outlook, Teams, Word, Excel, etc.
• Proficient using computer systems and typing.
• Ability to successfully use a multi-level phone system, receiving a high volume of calls.

Responsibilities

• Review and classify inbound faxed documents and route them to appropriate departments.
• Upload documents into patient charts and initiate follow-up workflows.
• Locate and validate patient records and resolve duplicates.
• Enter and validate demographic, insurance, and billing details across payer categories.
• Process and validate orders/referrals for complete information (modality, ICD-10, urgency).
• Confirm referring provider details and ensure credentialing compliance.

Skills

Customer service

Data entry

Typing

Phone system handling

Education

High school diploma

Tools

Microsoft Office Suite

Outlook

Teams

Word

Excel

Job description

RAYUS now offers DailyPay! Work today, get paid today!

RAYUS Radiology is looking for a Data Entry Specialist to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Date Entry Specialist, you will be responsible for managing inbound documentation through the fax queue, ensuring timely and accurate processing, data entry, and routing of information that supports patient scheduling, billing, and clinical workflows.

This is a temporary/PRN position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(90%) Document Intake & Processing

1. Review and classify inbound faxed documents, including but not limited to clinical notes, diagnostic reports, insurance authorizations/denials, lab/pathology results, demographic sheets, medical records requests, radiology orders, and legal/workers' compensation/attorney paperwork
2. Upload documents into patient charts, route to appropriate departments, or initiate follow-up workflows as required
3. Locate and validate patient records and resolve duplicate accounts/records
4. Enter and validate all required demographic information and insurance and billing details across all payer categories (Commercial/Government, Workers' Compensation, Auto/PI, Attorney/LOP, Self-Pay)
5. Process and validate orders/referrals to ensure complete and accurate information (modality, body part, contrast, laterality, ICD-10 coding, urgency status, provider comments)
6. Confirm referring provider details, submit provider update requests (RPDs), and ensure compliance with credentialing standards and payer regulations.

(10%) Other Duties as Assigned

1. Initiate necessary follow-up with referring physicians and/or patients as required.
2. Support cross-functional administrative projects or department initiatives as assigned.
3. Participate in training, audits, and process improvement activities.
4. Provide backup coverage for related administrative workflows during high-volume periods or team member absences.

Required:

1. High school diploma, or equivalent
2. One (1) year customer service and/or data entry experience
3. Working knowledge of Microsoft Office Suite; Outlook, Teams, Word, Excel, etc.
4. Proficient using computer systems and typing
5. Ability to successfully use a multi-level phone system, receiving a high volume of calls, at one time

Preferred:

1. Medical terminology background
2. Two (2) years' customer service and data entry experience

RAYUS is committed to delivering clinical excellence in communities across the U.S., driven by our passion for and superior service to referring providers and patients. RAYUS Radiology is built on our brilliant medicine, brilliant team, brilliant technology and services - all to provide the highest level of patient care possible.

We bring brilliance to health and wellness. Join our team and shine the light on Radiology Services! RAYUS Radiology is an EO Employer/Vets/Disabled.

• We offer benefits (based on eligibility) including medical, dental and vision insurance, 401k with company match, life and disability insurance, tuition reimbursement, adoption assistance, pet insurance, PTO and holiday pay and many more! Visit our career page to see them all www.rayusradiology.com/careers.

DailyPay implementation is contingent upon initial set-up period.