Data Operations Specialist * Head Start (Data Quality, Records & Governance)

JBS International; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

JBS International is looking for a Research Coordinator to provide essential administrative support to project teams in Washington, D.C. The position involves managing data systems, supporting grant processes, and ensuring contract compliance under the guidance of senior staff.

Ideal candidates will have a Bachelor’s Degree in a relevant field, 3 years of data management experience, and strong proficiency in tools like Excel and SQL. The role offers the opportunity to work in a dynamic environment and requires English fluency.

Qualifications

• 3 years of experience, including 2 years of focused data management experience.
• Ability to pass background investigations for access to federal facilities.

Responsibilities

• Maintain and track data to support grant administration.
• Integrate multiple data sources for grant processes.
• Review existing data systems for quality assurance.
• Automate repetitive tasks with SQL.

Skills

Proficient in Excel or Smartsheet

Foundational knowledge of SQL

Strong problem solving skills

Excellent organization and time management skills

Strong analytical and critical thinking skills

Clear and concise writing skills

Education

Bachelor's Degree in Information Management, Library Science or related field

Tools

Microsoft Office (Excel, Outlook, PowerPoint, Power BI)

Project Management (Jira, Confluence, GitHub, Monday.com)

Job description

The Research Coordinator provides vital administrative support to project teams to ensure contract requirements are met and maintained. The Research Coordinator will maintain existing data systems and records and supports grant management processes under the guidance of senior staff.

ESSENTIAL JOB FUNCTIONS

• Maintain and track data to support grant administration. Data may include, but are not limited to: grant application processing and award, enrollment reporting, deployment of monitoring events and training and technical assistance, information collection during monitoring reviews, datasets, dashboards, and reports.
• Integrate multiple data sources to support grant administration processes.
• Review existing data systems to check for data quality and ensure that records are maintained to support quality assurance.
• Follow processes under the guidance of senior staff to review and identify inaccurate data or improperly maintained records.
• Automate repetitive tasks, maintain reusable data, and work effectively using SQL.
• Clean, prepare, and validate quantitative and qualitative data to be analyzed by Data Analysts and Data Engineer staff.
• Support and monitor data collection including programming surveys using Qualtrics and Alchemer. Data collection activity may involve organizing and maintaining data from quantitative and qualitative sources while ensuring quality and accuracy.
• Monitor tasks and deliverables as set by senior staff to support contract compliance.

MINIMUM JOB REQUIREMENTS

Education

• Bachelor's Degree in Information Management, Library Science or related field from an accredited university or college

Experience

• 3 years of experience comprising 2 years of focused data management experience with additional experience including a combination of college labs, internships.

Skills

• Proficient in Excel or Smartsheet
• Foundational knowledge of SQL
• Experience leveraging GitHub, managing documentation on Confluence or SharePoint
• Strong problem solving, analysis, communication, and teamwork skills
• Excellent organization and time management skills
• Ability to write clearly and concisely with attention to detail and target audience focus
• Strong analytical and critical thinking skills

Language

English fluency (oral and written)

Software Proficiency

• Microsoft Office (Excel, Outlook, PowerPoint, Power BI), Smartsheet
• Project Management (Jira, Confluence, GitHub, Monday.com)
• Foundational Programming in SQL

LOCATION

• Philadelphia, PA
• Washington, DC
• Denver, CO
• Kansas City, MO
• Dallas, TX
• Atlanta, GA

SECURITY CLEARANCE

Ability to pass background investigations as required for access to federal facilities and systems.

TRAVEL

up to 10 percent.

PHYSICAL REQUIREMENTS

• Extended Computer Use: Ability to sit for extended periods and operate a computer keyboard and mouse.
• Vision: Must be able to see and read computer screens and printed materials.
• Dexterity: Capable of using hands and fingers to operate equipment and perform tasks requiring precision.
• Communication: Able to effectively communicate verbally and in writing with team members and stakeholders.
• Mobility: Frequently required to stand, walk, reach, and bend to access office equipment and attend meetings.
• Lifting: Ability to lift and carry up to 50 pounds for short distances.
• Sensory Abilities: Must be able to perceive and interact with the environment using hearing and speaking skills.
• Work Environment: Primarily works in a typical office environment, with exposure to computer screens and moderate noise levels.

PREFERRED JOB REQUIREMENTS

• Data quality assurance and validation
• Data governance principles knowledge
• Document management systems experience
• Metadata management experience

OTHER DUTIES ASSIGNED

This position description should not be construed to imply that these requirements are the exclusive standards of the position, nor will it be the sole basis for any subsequent employee evaluations. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.

Our company is an equal opportunity/affirmative action employer. Applicants can learn more about the company's status as an equal opportunity employer by viewing the federal "EEO" poster at EEOPost.pdf. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information.