Data Entry Operator

Texas Department of State Health Services; Austin (TX); On-site; USD 36,121 - 44,040; Full time

Benefits offered by this job

Insurance coverage via state plan

Early career pathway opportunities

Job summary

A State Health Services Department in Austin seeks a Data Entry Operator to perform complex data entry and manage confidential records. The ideal candidate has a minimum of six months of data entry experience and exhibits strong communication skills. Responsibilities include processing and verifying forms, ensuring data accuracy, and adhering to strict deadlines. Applicants should demonstrate the ability to work independently and as part of a team. Full-time role with a monthly salary range of $3,236.66 - $3,946.25.

Qualifications

• Minimum six months of data entry experience required.
• Experience in proofreading documents and quality assurance checks preferred.
• Ability to type at least 40 words per minute.

Responsibilities

• Performs complex data entry for Texas Health Steps and other programs.
• Meets strict deadlines by processing 80 submission forms per hour.
• Ensures high accuracy and minimal entry errors by following SOP.

Skills

Communication skills

Data entry accuracy

Confidentiality knowledge

Teamwork ability

Job description

Join to apply for the Data Entry Operator role at Texas Department of State Health Services.

Date: Dec 29, 2025

Location: Austin, TX

Job Details

• Functional Title: Data Entry Operator
• Job Title: Data Entry Operator
• Agency: Dept of State Health Services
• Department: Quality Assurance
• Posting Number: 12326
• Closing Date: 06/29/2026
• Posting Audience: Internal and External
• Occupational Category: Office and Administrative Support
• Salary Group: TEXAS-A-11
• Salary Range: $3,236.66 - $3,946.25
• Pay Frequency: Monthly
• Shift: Regular Weekend Day
• Additional Shift: Days (First)
• Telework: Not Eligible for Telework
• Travel: Up to 5%
• Regular/Temporary: Regular
• Full Time/Part Time: Full time
• FLSA Exempt/Non-Exempt: Nonexempt
• Facility Location: 1100 W 49TH ST (DHT)
• Job Location City: Austin
• Job Location Address: 1100 W 49TH ST (DHT)
• MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
• Y/N: YN, YNS

Employee Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page. Review our Top 10 Tips for Success when Applying to State of Texas Jobs.

Brief Job Description

Administrative Assistant (DEO III) works under the general supervision of the Manager II in the Laboratory Reporting Branch. Performs complex data entry for the Texas Health Steps, Newborn Screening or Microbiological Programs. Proofreads demographics and makes corrections as needed. Meets strict deadlines and daily quotas. Assists with training of new employees. Performs other general clerical duties as needed in the Laboratory Reporting Branch. Supports the creation of a laboratory-wide safety culture by serving as a liaison to the Safety Office to ensure a healthy and safe workplace. Works under moderate supervision with moderate latitude for the use of initiative and independent judgment. Other duties as assigned. Must be able to work Saturday's and/or state holidays as determined by the agency or supervisor. Supports the creation of a laboratory-wide safety culture by serving as a liaison to the Safety Office to ensure a healthy and safe workplace.

Essential Functions

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Enters complex patient, specimen, and test information into the Laboratory Information Management Systems (LIMS) computer system. Process a minimal of 210-450 submission forms daily. Enters 80 submission forms per hour. Determines if additional information is necessary to process test reports. Completes work according to established deadlines. Permits no more than eighteen documented entry errors per year. Performs all tasks according to the Standard Operating Procedural (SOP) manual.

Prints patient and specimen demographics and verifies all information entered on no less than 210-450 forms per day. Edits any information that was entered incorrectly and releases that work, same day. Process submission forms for archiving. Permits no more than eighteen documented errors of miss-caught information per year. Performs all tasks according to SOP manuals.

Performs extra duty functions for each program.

Completes other duties as assigned. Other duties may require an alternate shift pattern assignment and/or location.

Supports the creation of a laboratory-wide safety culture by serving as a liaison to the Safety Office to ensure a healthy and safe workplace.

Knowledge, Skills, and Abilities

• Knowledge of and ability to work with confidential medical records/files/information.
• Skill in written and verbal communication.
• Skill in data entry with high degree of accuracy.
• Ability to prioritize work to meet deadlines.
• Ability to work well with others as a team member.
• Must be able to type 40 words per minute.

Registrations, Licensure Requirements or Certifications

N/A

Initial Screening Criteria

• At least six (6) months of work experience in data entry.
• Experience in proofreading documents/reports, editing, performing quality assurance checks and/or analyzing documents.
• Preferred experience working with confidential material.

Additional Information

Must be willing to work Saturday's and Federal Holiday's.

Active Duty, Military, Reservists, Guardsmen, and Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active‑duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on‑line application, contact the HHS Employee Service Center at 1‑888‑894‑4747 or via email at [e-mail].

Salary Information, Pre-employment Checks, and Work Eligibility

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E‑Verify. You must bring your I‑9 documentation with you on your first day of work. Download the I‑9 form.

Nearest Major Market

Austin