Data Entry Clerk

Aston Carter; United States; Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off / PTO

Job summary

Aston Carter is seeking an HR Coordinator / Administrative Data Entry Clerk to support HR operations in Hopkins, MN. This contract role requires accurate data entry, records maintenance, and proactive support for HR programs and workflows in a hybrid work setting.

You will manage employee data, generate basic reports, and help drive efficiency while upholding confidentiality and compliance standards. This is a great fit for someone with 1+ year HR admin and data entry experience.

Qualifications

• 1+ year of HR administrative, HR assistant, HR coordinator, or related experience.
• 1+ year of data entry experience in HR, administrative, or office environments.
• Experience using HRIS systems such as UKG, Ultimate, ServiceNow, or similar platforms.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office Suite, including Outlook and Excel.
• Ability to follow established procedures while managing multiple priorities independently.
• Experience maintaining records, documentation, and confidential employee information.

Responsibilities

• Enter, update, and maintain employee and non-employee records in HR systems.
• Process HR-related documentation and move records into electronic personnel files.
• Review employee data for accuracy and resolve discrepancies.
• Support HR programs through coordination, scheduling, reporting, and administrative tasks.
• Track deadlines and follow up with stakeholders to ensure timely completion of HR activities.
• Maintain organized records and documentation to support compliance and audit readiness.
• Generate basic HR reports and summaries using system data.
• Assist with process improvements and identify opportunities to increase efficiency.
• Escalate complex issues with thorough documentation and supporting details.
• Handle confidential employee information with professionalism and discretion.

Skills

HR administration

Data entry

Attention to detail

Procedures compliance

MS Office (Outlook, Excel)

Tools

UKG

Ultimate

ServiceNow

Job description

About the Opportunity

Are you detail-oriented, organized, and looking to grow your HR career? We're seeking an HR Coordinator / Administrative Data Entry Clerk to support critical HR operations for a large organization. This role is ideal for someone with HR administrative experience who enjoys working with data, maintaining accurate records, and supporting employees and HR programs behind the scenes.

You'll play a key role in ensuring HR processes run smoothly by managing employee data, maintaining documentation, supporting HR workflows, and helping drive operational efficiency across the team.

What You'll Be Doing

• Enter, update, and maintain employee and non-employee records in HR systems
• Process HR-related documentation and move records into electronic personnel files
• Review employee data for accuracy and resolve discrepancies
• Support HR programs through coordination, scheduling, reporting, and administrative tasks
• Track deadlines and follow up with stakeholders to ensure timely completion of HR activities
• Maintain organized records and documentation to support compliance and audit readiness
• Generate basic HR reports and summaries using system data
• Assist with process improvements and identify opportunities to increase efficiency
• Escalate complex issues with thorough documentation and supporting details
• Handle confidential employee information with professionalism and discretion

Qualifications

• 1+ year of HR administrative, HR assistant, HR coordinator, or related experience
• 1+ year of data entry experience in HR, administrative, or office environments
• Experience working with HRIS systems such as UKG, Ultimate, ServiceNow, or similar platforms
• Strong attention to detail and commitment to accuracy
• Proficiency with Microsoft Office Suite, including Outlook and Excel
• Ability to follow established procedures while managing multiple priorities independently
• Experience maintaining records, documentation, and confidential employee information

Preferred Experience

• HR coordination or HR operations support
• ServiceNow or ticketing/workflow systems
• Personnel file management and compliance documentation
• HR reporting and data validation
• Process improvement initiatives

Apply today if you're looking to leverage your HR administration and data entry experience in a role that offers growth, flexibility, and the opportunity to make an impact.

Job Type & Location

This is a Contract position based out of Hopkins, MN.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Hopkins, MN.

Application Deadline

This position is anticipated to close on Nov 24, 2026.

Workplace Type

This is a hybrid position in Hopkins,MN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.