Data Entry Clerk

Aston Carter; Spokane (WA); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company is seeking a Data Entry Clerk to maintain employee records and support HR data management. The role requires strong attention to detail and confidentiality, providing opportunities to enhance your skills in a professional office environment. This is a 6-month contract based in Spokane, WA, with competitive pay and benefits.

Benefits

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Qualifications

• 1+ year of data entry experience.
• Experience with Paycor or similar HRIS platforms is a plus.
• Strong communication skills and ability to work collaboratively.

Responsibilities

• Enter employee files into the software system with high accuracy.
• Audit existing personnel files for completeness and compliance.
• Collaborate with HR team for accurate data migration.

Skills

Attention to detail

Organizational skills

Confidentiality

Proficiency in document filing

Familiarity with HR systems

Education

High School Diploma or GED

Tools

HRIS platforms

Job description

Job Description

The Data Entry Clerk is responsible for accurately entering and maintaining employee records within the company’s software system. This role involves auditing existing personnel files for completeness and compliance, organizing and digitizing physical documents, and ensuring data integrity throughout the process. The clerk will assist with document scanning, indexing, and electronic filing, while collaborating with the HR team to support timely and accurate data migration. The ideal candidate will demonstrate attention to detail, confidentiality, and a commitment to high-quality data management.

Responsibilities

• Enter employee files into the software system with a high degree of accuracy.
• Audit existing personnel files for completeness, accuracy, and compliance.
• Organize and digitize physical personnel files as needed.
• Identify and correct discrepancies in employee records.
• Maintain confidentiality and data integrity at all times.
• Assist with document scanning, indexing, and electronic filing.
• Collaborate with HR team members to ensure timely and accurate data migration.
• Support HRIS testing and validation processes.
• Perform other administrative tasks as assigned.

Essential Skills

• 1+ year of data entry experience.
• Strong attention to detail and organizational skills.
• Proficiency in document filing and electronic recordkeeping.
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with HR systems and data migration processes.

Additional Skills & Qualifications

• High School Diploma or GED required.
• Experience with Paycor or similar HRIS platforms is a plus.
• Strong communication skills and ability to work collaboratively.
• Basic knowledge of implementation documentation and HR processes.

Work Environment

This position is based in a professional office setting in Spokane, WA, working onsite Monday through Friday from 8:00 am to 4:30 pm. The role involves close collaboration with the HR team and may require occasional lifting or organizing of physical files.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Workplace Type

This is a 6-month, fully onsite contract position based in Spokane, WA.

Pay and Benefits

The pay range for this position is $18.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Spokane,WA.

Application Deadline

This position is anticipated to close on Jul 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.