DATA COORDINATOR/SECRETARY

Illinoiscomptroller; Deerfield (IL); On-site; USD 48,000 - 63,000; Full time

Benefits offered by this job

Health benefits

Pension program

Flexible work schedules

Paid time off

Job summary

The Illinois Department of Children and Family Services is seeking a Data Coordinator/Secretary to support the Administrator with data reports, timekeeping, and clerical tasks. The role emphasizes organized, professional work habits and clear communication within a team responsible for children and families in Illinois.

The position offers a competitive compensation plan, comprehensive benefits, and a pension program.

Qualifications

• Requires high school diploma or equivalent, plus two years of related office experience.
• Preference for secretarial/business college training.

Responsibilities

• Serves as Data Coordinator/Secretary and prepares forms and reports.
• Generates weekly, monthly, and ad hoc reports for the Administrator.
• Provides general clerical support for the Administrator.
• Acts as timekeeper for the unit.
• Supports data integration and development of charts/graphs for leadership.
• Performs other duties within scope as assigned.

Skills

Data coordination

Secretary duties

Report preparation

Timekeeping

Administrative support

Education

High school diploma or equivalent

Secretarial/business college training

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 57763 Opening Date: 08/03/2026 Closing Date: 08/17/2026 Agency: Department of Children and Family Services Class Title: OFFICE COORDINATOR - 30025 Skill Option: Computer Systems Bilingual Option: None Salary: Anticipated Starting Salary $4,272/mo; Full Range $4,272 - $5,641/mo. Job Type: Salaried Category: Full Time County: Cook Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as a Data Coordinator/Secretary. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Data Coordinator/Secretary.
• Prepares various forms and reports of team statistics, exercising judgment in conducting involved searches byaccessing various sources of information.
• Serves as secretary to the unit.
• Utilizing the ability to integrate applications and prepare comprehensive reports, data tables, charts, and graphs,develops weekly, monthly, and ad hoc reports for the Administrator.
• Provides general clerical support for the Administrator as assigned.
• Serves as timekeeper.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumeratedabove.

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to two years of secretarial/business college or completionofhigh school and two years of related office experience or two years of independent business experience.

Conditions of Employment

• Requires ability to pass a background check and self-disclosure of criminal history.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill®Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions

Work Hours: Mon-Fri 8:30 a.m.-5:00 p.m.
Headquarter Location: 1755 Lake Cook Rd, Deerfield, Illinois, 60015
Work County: Cook
Supervisor: VACANT

Agency Contact: Janet Potts

Email: [e-mail] (FOR QUESTIONS ONLY)

Posting Group: Office & Administrative Support

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs with a generous total compensation package that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.