Data Coordinator I

State of Oklahoma; Oklahoma; On-site; USD 40,000 - 55,000; Full time

Job summary

The State of Oklahoma is seeking a Data Coordinator I to manage and analyze student data at the Department of Education. This position involves collaborating with district personnel to ensure accurate data collection and compliance with regulations.

The successful candidate will hold a bachelor’s degree, have experience in customer service or technical support, and demonstrate effective communication skills. The position requires a consistent in-person presence at the designated workplace in Oklahoma City.

Qualifications

• Bachelor’s degree in a relevant field (official transcripts required upon hire).
• Two years of experience in customer services or related work.
• Data management experience or familiarity with educational data systems preferred.

Responsibilities

• Assist with data collection processes and STN assignment.
• Serve as a primary contact for district personnel.
• Create technical documents and maintain data repositories.
• Develop training programs for district staff.

Skills

Data management experience

Customer service skills

Technical support

Analytical skills

Effective communication

Education

Bachelor’s degree in Mathematics, Computer Science, or related field

Job description

Overview

Job Posting Title: Data Coordinator I

Agency: 265 DEPARTMENT OF EDUCATION

Supervisory Organization: Department of Education – Oliver Hodge Education Building

Position Overview

The Data Coordinator at the Oklahoma State Department of Education will support the management and analysis of student data, including the Student Testing Number (STN) assignment process. This role involves collaborating with district personnel and internal teams to ensure the accuracy, quality, and compliance of data collection and reporting, following state and federal laws and agency regulations.

Please note: This role requires a consistent, in-person presence at the designated workplace in Oklahoma City, Oklahoma, and does not offer remote, telecommuting, or hybrid options.

Responsibilities

• Data Management & Analysis: Assist with data collection processes, particularly STN assignment and resolution, ensuring compliance with state and federal regulations; collaborate with data analysts and staff to support district and state reports and analyses related to federal and state data requirements; conduct quality assurance checks and validation of student data, with a focus on accuracy and efficiency.
• District & Stakeholder Support: Serve as a primary contact for Superintendents and district personnel seeking assistance with data collection, cleaning, and interpretation; communicate with Local Education Agencies (LEAs) to resolve data issues, facilitate error correction, and assist in data-related inquiries and reporting.
• Documentation & Reporting: Help create technical documents and maintain a repository for data-related materials; keep an accurate log of issues requiring escalation to data analysts or other OSDE staff; prepare and deliver reports on data activities as needed.
• Training & Development: Develop and implement training programs for LEA and state staff on STN assignment and resolution processes; provide guidance and ongoing support for district personnel regarding data policies and procedures.
• Office Coordination & Administration: Coordinate requisitions, inventories, and general office management needs; screen calls and visitors, providing information or redirecting to the relevant personnel; support the Program Director and other leadership with organizational tasks related to student data collection and STN assignment.
• Professional Demeanor: Exhibit a positive, empathetic, and professional attitude. Build relationships, display integrity, and maintain professionalism in communication, behavior, and appearance; embrace feedback for performance improvement.
• Attendance: Ensure reliable in-person presence for teamwork, productivity, and collaboration.
• Innovation & Efficiency: Identify evolving needs, apply critical thinking, embrace innovative approaches, optimize processes, and leverage technology to drive efficient data operations and improve educational outcomes.
• Superior Customer Service: Deliver exceptional assistance and build trust-based relationships with stakeholders.

Qualifications

Minimum Qualifications

• Bachelor’s degree in Mathematics, Computer Science, Management Information Systems, or a related field that requires math and/or logical reasoning (official transcripts required upon hire)
• Two (2) years of experience in customer services, technical support, or educational clerical work
• Or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities

Preferred Qualifications

• Data management experience
• Familiarity with educational data systems
• Understanding of relational databases or SQL

Special Requirements

• Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship now or in the future
• Successful completion of a pre-employment background check
• Must possess a valid driver’s license from a U.S. state or territory to perform necessary job-related travel
• Successful completion of a skills assessment as part of the screening process

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Data Management & Analysis: Assist with data collection processes, STN assignment and resolution, ensuring compliance with state and federal regulations; support district and state reports and analyses related to federal and state data requirements; conduct quality assurance checks and validation of student data.
• District & Stakeholder Support: Serve as a primary contact for district personnel seeking data assistance; resolve data issues and assist in data-related inquiries and reporting.
• Documentation & Reporting: Maintain technical documents and a repository; log issues requiring escalation; prepare and deliver reports on data activities.
• Training & Development: Develop and implement training for STN processes; provide guidance on data policies and procedures.
• Office Coordination & Administration: Coordinate administrative tasks; support leadership with data-related organizational tasks.
• Professional Demeanor, Attendance, Innovation, Efficiency, and Superior Customer Service: Maintain professionalism, reliability, proactive problem solving, and customer-focused service.

Essential Competencies

• Effective Communication
• Strategic Thinking
• Decisive Planning
• Emotional Intelligence
• Visionary Thinking
• Adaptability
• Accountability
• Coaching and Mentoring
• Team Building
• Results Orientation
• Technology Proficiency

Physical Demands and Work Environment

Location: Oliver Hodge Building, Oklahoma City, Oklahoma

• Work Environment: Climate-controlled office; moderate noise; frequent talking, walking, standing; long periods of sitting; computer and phone use; ability to remain stationary 75% of the time
• Physical Demands: Stand, reach, bend 50%; operate computer and office equipment 75%; ascend/descend stairs 25%; lift up to 25 lbs
• Cognitive Requirements: Clear communication, strong analytical skills, information evaluation, timely decision making; sustained focus and attention to detail

Travel

Less than 10% in-state/out-of-state travel may be required.

EEO Statement

The Oklahoma Department of Education provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. OSDE complies with applicable state and local laws governing nondiscrimination in employment.

Disclaimer

This job description is intended to provide a general understanding of the position’s essential duties and responsibilities. It is not an employment contract or agreement, and duties may change as per business needs. The employer reserves the right to modify, revise, or terminate any policies, procedures, or benefits described herein at any time, with or without notice.