Data Coordinator

US Oncology Inc.; Austin (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance (short/long)

PTO

401k with company match

Wellness program

Tuition Reimbursement

Employee Assistance program

Retailer discounts

Job summary

Texas Oncology is seeking a Data Coordinator for the South Austin location. This full-time role supports data collection, processing, and quality control of clinical trial data under SOPs and HIPAA guidelines. The position offers a Monday–Friday schedule with no weekends, call, or major holidays.

The role may be classified at Level 1, 2, or Sr based on experience. Candidates gain oncology research exposure in a collaborative environment.

Qualifications

• Data entry experience in a clinical or medical setting preferred.
• HIPAA and research privacy familiarity.
• Ability to follow SOPs and regulatory guidelines.
• Strong organizational and time-management skills.

Responsibilities

• Extrapolate data from source records into case report forms for patient visits.
• Maintain and organize research records with confidentiality.
• Participate in sponsor monitoring and audits, ensuring data quality.
• Assist with ordering supplies and scheduling follow-up appointments.
• Support collection of specimens and imaging documents for research.

Skills

Data entry

Attention to detail

Communication

Teamwork

Education

High School Diploma

Associates Degree

Bachelor's Degree

Job description

Overview

Texas Oncology is looking for a Data Coordinator to join our team! This position will support the South Austin location. This is a full-time Monday - Friday 8:30am - 5pm position with no weekends, call ,or major holidays.

This position will be either a level 1, 2, or Sr based on candidate experience.

Notes from the hiring manager: We provide a collaborative and supportive work environment, competitive compensation and benefits, and the opportunity to gain valuable oncology research experience while making a meaningful impact on the future of cancer care.

Texas Oncology is the largest community oncology provider in the country and has approximately 600+ providers in 220+ sites across Texas and southeastern Oklahoma. Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, high-touch, evidence-based cancer care to help our patients achieve “More breakthroughs. More victories.” ® in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

Why work for us?

Come join our team that is responsible for helping lead Texas Oncology in treating more patient diagnosed with cancer than any other provider in Texas. We offer our employees a competitive benefits package that includes Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability coverage, a generous PTO program, a 401k plan that comes with a company match, a Wellness program that rewards you practicing a healthy lifestyle, and lots of other great perks such as Tuition Reimbursement, an Employee Assistance program, and discounts on some of your favorite retailers.

• Medical
• Dental
• Vision
• Life Insurance
• Short-term and Long-term disability coverage
• a generous PTO program
• a 401k plan that comes with a company match
• a Wellness program that rewards you practicing a healthy lifestyle
• Tuition Reimbursement
• an Employee Assistance program
• discounts on some of your favorite retailers

What does the Data Coordinator do? (including by not limited to)

Under general supervision is responsible for the collection, coordination, processing and quality control of clinical trial data, maintaining research protocol and other research files as applicable. Works with clinical staff to meet data entry timelines and communicate any concerns about the data. Works in compliance with US Oncology Research (USOR) Standard Operating Procedure (SOP), principles of Good Clinical Practice (GCP) and all applicable federal state and local regulations. Supports and adheres to the US Oncology Compliance Program to include the Code of Ethics and Business Standards.

Responsibilities

The essential duties and responsibilities (including but not limited to):

• Extrapolate data from source records into case report forms for all patient visits and ensure timely data submission in accordance with USOR SOPs. Responsible for resolving queries, communicating concerns or questions about data to clinical staff and or research management.
• Utilizes USOR clinical trial management system to access research forms and keep current all applicable patient reporting and tracking functions including but not limited to subject CRF Binders/Folders. Maintains research records in a confidential manner according to practice policies sponsor confidentiality agreements, HIPAA guidelines and any other applicable regulations.
• Actively participates in sponsor monitoring and auditing visits, ensuring that all data and queries are entered and resolved in accordance with USOR and sponsor requirements.
• Assist with ordering and maintaining research supplies. Assist with scheduling patient follow up appointments and/or procedures required to maintain protocol compliance.
• Assist with collecting and processing of specimens, imaging documents, and other items required for research purposes.

Qualifications

The ideal candidate for the Data Coordinator position will have the following background and experience:

Level 1

• High School Diploma required.
• Associates Degree strongly desired; Bachelor's Degree preferred.
• 0-3 Years work experience.
• Some medical office experience required; preferably oncology.

Level 2 (in addition to level 1 requirements)

• Minimum 3 years medical office experience (preferably oncology).
• Minimum 3 years as Data Coordinator required.
• SoCRA or ACRP cert. preferred.

Level Sr (in addition to level 1 and 2 requirements)

• Medical office experience required preferably in oncology.
• Medical terminology required.
• Minimum 7 years as a Data Coordinator required.
• SoCRA or ACRP certification preferred.

Physical Demands:

Large percent of time performing computer-based work is required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

Work Environment:

Traditional office environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exposure to communicable diseases, toxic substances, ionizing radiation, medical preparations and other conditions common to an oncology/hematology clinic environment.