Data Center Project Admin Coordinator

Western States Fire Protection Co.; Rapid City (SD); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health, Life, Dental and Vision Insurance

Employee Assistant Program

Flex Spending (FSA) and HSA

401(k) Plan – Matching up to 3%

Employee Stock Purchase Plan

Profit Sharing Plan

Paid Time Off (PTO)

Parental Leave

Paid Holidays

Tuition Reimbursement

Annual Discretionary Bonus

Employer Paid Life Insurance

Gym membership reimbursement

Job summary

A leading fire protection company in South Dakota is seeking a detail-driven Project Administrative Coordinator to support data center projects. Responsibilities include managing documentation, coordinating onboarding, and ensuring compliance with safety requirements. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment. Competitive benefits offered, including health insurance and a 401(k) plan.

Qualifications

• Administrative or project coordination roles in construction or contracting industry preferred.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proactive mindset, able to work independently or as part of a team.

Responsibilities

• Partner with project managers for administrative duties across multiple projects.
• Coordinate onboarding activities for employees and subcontractors.
• Track required employee certifications for compliance.
• Manage material lien waivers and assist with payroll reporting.
• Maintain compliance with contractor portals and manage invoicing.
• Enter project data accurately and audit documentation for standards.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Written and verbal communication skills

Tools

Microsoft Office (Excel, Word, Outlook)

GC portals (Textura, Procore, GCPay)

Job description

A leading fire protection company in South Dakota is seeking a detail-driven Project Administrative Coordinator to support data center projects. Responsibilities include managing documentation, coordinating onboarding, and ensuring compliance with safety requirements. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment. Competitive benefits offered, including health insurance and a 401(k) plan.