Data and Inventory Specialist TEMP

Seaport Entertainment Management, LLC; United States; On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical, dental & vision coverage

401(k) with company match

Life insurance coverage

Generous paid time off policy

Free family meal

50% employee discount

Robust employee referral bonus program

Job summary

Seaport Entertainment Management, LLC is seeking a Data and Inventory Specialist to manage the invoice process and maintain product information. The ideal candidate will handle invoice reconciliation, vendor coordination, and data integrity across systems.

This temporary position offers compensation of $23‑$25 per hour and also includes benefits like medical coverage and a generous paid time off policy.

Qualifications

• Experience in invoice processing or cost controlling.
• Skilled in managing large data sets with great attention to detail.
• Ability to work independently and prioritize tasks.

Responsibilities

• Review and process invoices daily, verifying quantities and pricing.
• Generate reports on invoice metrics and identify cost reduction opportunities.
• Enter and maintain product and vendor information in management systems.

Skills

Invoice processing

Cost controlling

Data management

Attention to detail

Microsoft Excel

Communication skills

Tools

Craftable

Toast POS

Job description

About The Role

The Data and Inventory Specialist role is responsible for managing the end-to-end process of invoice receiving, ensuring timely reconciliation, accurate recordkeeping, and coordination with vendors to resolve discrepancies and request credits. The position also supports data integrity across systems by maintaining accurate product, vendor, and recipe information, enabling reliable inventory mapping and operational reporting. The ideal candidate has strong organizational skills, a high attention to detail, and familiarity with food and beverage operations. This role reports to the System Implementation Project Manager and supports Product Category Managers. Please note that this is a temporary position, expected to last through the end of the year, depending on business needs.

What You Will Do

• Review and process invoices daily, matching them to corresponding purchase orders and verifying quantities, pricing, and vendor details.
• Ensure invoices are processed in a timely manner and in accordance with company policies and procedures.
• Initiate and follow through with vendor credit requests and discrepancies.
• Maintain organized and up-to-date invoice records.
• Collaborate with operations and other cross-functional teams to streamline invoice processing workflows.
• Generate reports on invoice metrics and KPI’s to help identify areas of opportunity to reduce costs.
• Identify and reconcile product cost discrepancies or fluctuations.
• Enter, update, and maintain product and vendor information across inventory management and POS systems.
• Verify accuracy of product information such as product descriptions, barcodes, pack sizes, and pricing.
• Enter and update recipes for food and beverages, including yield conversions, sub recipes, batch recipes, and menu items.
• Perform data mapping between the Inventory Management System and POS System to ensure accurate inventory depletion.
• Monitor and maintain integrity of product and recipe databases to support accurate KPI tracking and reporting.
• Support data cleanup, organization, and migration projects.

About You

Experience in invoice processing, cost controlling, or related field. Skilled in managing large data sets. Excellent attention to detail and accuracy. Proven ability to work independently, prioritize multiple tasks, and consistently meet deadlines. Proficient in Microsoft Excel. Great communication skills and ability to work with cross-functional teams. Experience with Craftable and/or Toast POS a plus. Basic understanding of Food and Beverage operations preferred.

Compensation

Compensation range: $23‑$25 per hour.

Benefits

• Medical, dental & vision coverage
• 401(k) with company match contributions
• Life insurance coverage
• Generous paid time off policy
• Free family meal
• 50% employee discount at our businesses
• Robust employee referral bonus program