CYF Project Coordinator (Closes 11/16)

Allegheny County Department of Human Services; Pittsburgh (Allegheny County); On-site; USD 52,000 - 72,000; Full time

Job summary

Allegheny County Department of Human Services (DHS) is seeking a Project Coordinator to support the Office of Children, Youth and Families (CYF). The role focuses on planning, coordination, and implementation of projects across CYF, ensuring timely progress and clear communication.

The incumbent will assist with day-to-day operations, tracking timelines and documentation, coordinating meetings, and supporting internal teams and external partners. Local travel may be required.

Qualifications

• Associate’s degree in a related field plus at least two years of experience in administrative, project coordination, or human services support roles.
• OR 4 years of experience in administrative, project coordination, or human services support roles.

Responsibilities

• Coordinate project activities, timelines, and deliverables with the Project Manager.
• Track milestones, deadlines, and action items to ensure timely completion.
• Develop and maintain project documentation (reports, spreadsheets, notes, maps).
• Coordinate meetings, prepare agendas, record minutes, and assign follow-ups.
• Liaise with internal staff, CYF Administration, and external partners.
• Monitor progress and identify risks or delays.
• Support data collection, basic analysis, and inform decisions.
• Prepare progress reports and presentations for leadership.
• Maintain organized project files and up-to-date documentation.
• Contribute to problem-solving during implementation.
• Support integration across DHS programs.
• Perform special projects and general administrative tasks.

Skills

Strong organizational skills

Attention to detail

Ability to manage multiple tasks

Strong written and verbalcommunication

Meeting coordination

Documentation and record keeping

Team collaboration

Independent and self-motivated

Adaptability in fast-paced environment

Travel locally

Education

Associate’s degree in a related field

4 years of experience in administrative, project coordination, or human services support roles

Tools

Microsoft Office (Excel, Word, PowerPoint)

Visio

Project tracking tools

Job description

If hired for this position, you would be an employee of our partner agency, Community Family Advocates working onsite at Allegheny County DHS.

This is a professional support position within the Office of Children, Youth and Families (CYF), Allegheny County Department of Human Services (DHS). The Project Coordinator works under the direction of the Senior Project Director, Child Welfare and supports the planning, coordination, and implementation of projects across CYF.

The incumbent assists with day-to-day project operations, including tracking timelines, maintaining documentation, coordinating meetings, and supporting communication across internal teams and external partners. This role ensures projects remain organized, on schedule, and aligned with DHS and CYF priorities.

Essential Duties and Responsibilities

• Supports the Project Manager in coordinating project activities, timelines, and deliverables.
• Tracks project milestones, deadlines, and action items to ensure timely completion.
• Assists with development and maintenance of project documentation, including reports, spreadsheets, meeting notes, and process maps.
• Coordinates meetings, prepares agendas, and documents minutes and follow‑up tasks.
• Serves as a liaison between internal staff, CYF Administration, and external partners to support communication and information flow.
• Assists in monitoring project progress and identifying potential risks or delays.
• Supports data collection, research, and basic analysis to inform project decisions.
• Helps prepare progress reports and presentations for leadership.
• Maintains organized project files and ensures documentation is up to date and accessible.
• Participates in problem‑solving efforts during project implementation.
• Supports integration efforts across DHS programs and initiatives.
• Performs special projects and administrative support tasks as assigned.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Additional Responsibilities

• From time to time, the employee will be required to perform additional tasks and duties as required by the employer.

Knowledge, Skills and Abilities

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills.
• Ability to coordinate meetings and facilitate follow‑up actions.
• Basic analytical and problem‑solving skills.
• Ability to work collaboratively with diverse teams and stakeholders.
• Proficiency in Microsoft Office products (Excel, Word, PowerPoint); familiarity with Visio or project tracking tools preferred.
• Ability to maintain accurate records and documentation.
• Self‑motivated with the ability to work independently and as part of a team.
• Professional demeanor and high ethical standards.
• Ability to adapt in a fast‑paced, multidisciplinary environment.
• Ability to travel locally as needed.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Education/Experience Requirements

• Associate’s degree in a related field plus at least two (2) years of experience in administrative, project coordination, or human services support roles
• OR 4 years of experience in administrative, project coordination, or human services support roles

Why DHS?

DHS is diverse, but we strive to be even more inclusive. This includes equity in hiring and advancement, as well as in unleashing the creativity and ideas of staff at every level of DHS. It has strong, assertive leaders. We do not hire yes‑people.

You can make a big impact here. We stand out as one of the best human services organizations in the country. But we need problem‑solvers, innovators, and terrific leaders to make sure we are smart in how we use our funding so that we reach the people who most need our help to make their lives better.

“DHS strives to be the kind of place where a diverse mix of talented people want to come to grow and do their best work.”

-From the organization’s statement on Equity and Inclusion

AN EQUAL OPPORTUNITY EMPLOYER -M/F/V/D