Cvent Coordinator

(EDO) Entertainment Data Oracle, Inc.; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) with company match

Paid time off

12 paid holidays

Job summary

Alliance Defending Freedom in Scottsdale, AZ is seeking a detail‑driven Cvent Coordinator to manage registration sites, mobile apps, and onsite registration for events. This role owns the full site lifecycle from planning through launch and live maintenance, and serves as the primary trainer for Cvent usage across staff.

You will design reports to support evaluation and decision‑making, manage timelines for multiple events, and collaborate with coordinators and vendors to ensure data integrity

Qualifications

• 2+ years of experience building Cvent registration, event app, and onsite registration sites.
• Strong project and time management skills, with the ability to run multiple builds at different stages simultaneously.
• Excellent written, verbal, and interpersonal communication across team members, vendors, and event guests.

Responsibilities

• Serve as primary builder and subject‑matter expert for Cvent Registration, OnArrival(onsite), and Attendee Hub (mobile app), managing 100+ registration sites and 10+ event apps annually.
• Act as liaison between Event Coordinators, stakeholders, and the Cvent build process, leading planning meetings to gather event requirements and build dynamic, multi‑track/multi‑session registration sites.
• Manage attendee communications and promotional outreach tailored to each event’s timeline and audience.
• Design event reporting to support evaluation and strategic decision‑making.
• Develop and manage project timelines across multiple simultaneous events, proactively flagging risks and delays.
• Train Event Coordinators and broader ADF staff on core site/app functionality, and develop supporting training resources.
• Maintain integrity and organization of all Cvent event data, including reporting on mobile app analytics and usage.
• Research new Cvent functionality and recommend process improvements.

Skills

Cvent expertise

Project management

Communication

Tools

Cvent

Job description

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Location: Scottsdale, AZ

Team Overview

The Cvent Coordinator builds and manages Cvent registration sites, mobile apps, and onsite registration for Alliance Defending Freedom's events, owning the full site lifecycle from planning and branding through launch and live maintenance. This role also serves as the primary point of contact for Cvent training, troubleshooting, and data integrity. The ideal candidate is detail‑oriented, thrives under multiple deadlines, and is eager to grow within the Cvent platform.

Key Responsibilities

• Serve as primary builder and subject‑matter expert for Cvent Registration, OnArrival(onsite), and Attendee Hub (mobile app), managing 100+ registration sites and 10+ event apps annually
• Act as liaison between Event Coordinators, stakeholders, and the Cvent build process, leading planning meetings to gather event requirements and build dynamic, multi‑track/multi‑session registration sites (i.e., capturing attendee data, session/meal selections, lodging and travel needs, and payment where applicable)
• Manage attendee communications and promotional outreach tailored to each event’s timeline and audience
• Design event reporting to support evaluation and strategic decision‑making
• Develop and manage project timelines across multiple simultaneous events, proactively flagging risks and delays
• Train Event Coordinators and broader ADF staff on core site/app functionality, and develop supporting training resources
• Maintain integrity and organization of all Cvent event data, including reporting on mobile app analytics and usage
• Research new Cvent functionality and recommend process improvements

Minimum Qualifications

• 2+ years of experience building Cvent registration, event app, and onsite registration sites
• Strong project and time management skills, with the ability to run multiple builds at different stages simultaneously
• Excellent written, verbal, and interpersonal communication across team members, vendors, and event guests

Preferred Qualifications

• Cvent certifications (Event Management, Event Management Advanced)
• Strong grasp of branding, design workflow, and stakeholder management

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well‑being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non‑profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long‑term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work‑life balance with paid time off and 12 paid holidays each year.

Want to Know More About ADF?

Statement of Faith

I believe in God, the Father almighty, creator of heaven and earth.
I believe in Jesus Christ, his only Son, our Lord,
who was conceived by the Holy Spirit,
born of the Virgin Mary,
suffered under Pontius Pilate,
was crucified, died, and was buried;
On the third day he rose again; he ascended into heaven,
he is seated at the right hand of the Father,
and he will come to judge the living and the dead.
I believe in the Holy Spirit,
the holy catholic Church,
the communion of saints,
the forgiveness of sins,
the resurrection of the body,
and the life everlasting.
Amen.

Doctrinal Distinctives

• We believe in the spiritual unity and equality of believers in our Lord Jesus Christ.
• We believe that the Lordship of Christ requires us as disciples to seek to conform our actions, thoughts, and desires in obedience to Him.
• We believe God creates each person with an immutable biological sex — male or female — that reflects the image and likeness of God.
• We believe God designed marriage as a unique conjugal relationship joining one man and one woman in a single, exclusive, life‑long union, and God intends sexual intimacy only to occur within that relationship.
• We believe God endows all human life with inherent dignity, and it must be respected and protected from conception to natural death.
• We believe that God has endowed all humans with the natural, and inalienable right of religious freedom to believe, pursue truth, and live within ordered liberty such that no civil government may justly infringe upon it.
• We believe that God, through His Son, Jesus Christ, calls all of us to deny ourselves, take up our cross, and follow Him, knowing that He promises us abundant and eternal life.