Customer Support VoIP Team Lead

Visa Hunt; United States; On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible PTO

Medical, Dental & Vision insurance

Parental leave

401K match

Education/Development reimbursement

Life & Disability insurance

Mental health support & perks

Job summary

Visa Hunt is seeking an experienced Customer Support VoIP Team Lead to own the day-to-day operation of our VoIP onboarding and support function. You will manage onboarding throughput, ensure support quality, and oversee the DialStack escalation relationship.

Reporting to the VP of Support, you will lead three direct reports, develop scalable processes, and build SOPs to improve call routing, e911 handling, and PCI/HIPAA compliance while delivering KPIs to leadership.

Qualifications

• 4+ years in VoIP/telephony with 1–2 years of team leadership.

Responsibilities

• Own day-to-day operation of VoIP onboarding and support.
• Lead onboarding throughput, support quality, and DialStack escalation relationships.
• Manage trainer and support specialists; report outcomes to leadership.
• Handle complex cutovers and escalations.
• Develop SOPs, runbooks, and dial-plan standards; drive improvements.
• Track onboarding KPIs and support metrics to leadership.
• Maintain e911 registration accuracy and PCI/HIPAA handling standards.

Skills

VoIP / telephony

Team leadership

SIP & dial plans

IVR / call routing

e911 registration

Network fundamentals

Documentation & SOPs

Vendor management

Executive reporting

Job description

About Us

We are the leading player in the SaaS analytics and workflow space for dental practices, launched in 2015 to help dentists manage and grow their practices. Our best-in‑class tech makes it more fulfilling to be a dental professional and easier to be a patient. Nearly 9,000 dental practices utilize our platform to practice smarter, generating an average top‑line production increase of 50% in the first 12 months. Whether a practice wants a comprehensive 2‑year growth plan or simply a more effective Morning Huddle, we take the busy work out of growth. Our platform helps practices find patients, schedule them, follow up, collect payments, file their forms, design their treatment plans, and so much more.

We seek an experienced Customer Support VoIP Team Leadwho can help our organization by owning day-to-day operation of DI's VoIP onboarding and support function.

What you'll do

The Team Lead owns day-to-day operation of DI's VoIP onboarding and support function. This person is accountable for onboarding throughput, support quality, the DialStack escalation relationship, and the performance of a trainer and two support specialists. They are both a working expert — able to run a complex cutover or resolve a hard escalation themselves — and a people leader who builds process, coaches the team, and reports outcomes to leadership.

This role will report to the VP of Support and will manage 3 direct reports.

Outcomes you'll own

• Team Leadership:
  • Manage, coach, and develop the trainer and support specialists; set priorities; own scheduling, coverage, and workload balancing as the live customer base grows.
• Onboarding oversight:
  • Ensure every phone deal moves cleanly through prep, provisioning, activation, and post-cutover health checks; own the go/no-go decision on complex cutovers.
• Escalation ownership:
  • Serve as the primary contact to DialStack for infrastructure issues (porting, e911, platform bugs, outages); manage the escalation queue and SLAs.
• Process & documentation:
  • Build and maintain SOPs, runbooks, and dial-plan standards; drive continuous improvement as volume scales.
• Reporting:
  • Track and report onboarding KPIs (time-to-activation, health-check completion) and support metrics (ticket volume, resolution time, CSAT) to the Director of Onboarding.
• Quality & compliance:
  • Uphold e911 registration accuracy, and PCI/HIPAA handling standards for call recording and PHI across the team.

Required Qualifications

• 4+ years in VoIP/telephony, with at least 1-2 years leading or mentoring a team.
• Hands‑on expertise with hosted VoIP/UCaaS platforms: SIP, dial plans, ring groups, IVR, call routing.
• Direct experience with number porting (submission, rejection handling, cutover scheduling) and e911 registration.
• Network fundamentals for voice: QoS, NAT, SIP-ALG, firewall considerations, bandwidth/call‑quality troubleshooting.
• Proven ability to build process and documentation, and to manage vendor/partner relationships.
• Strong written and verbal communication; comfortable owning executive‑facing reporting.

Preferred Qualifications

• Experience in a dental, healthcare, or multi‑location (DSO) environment.
• Familiarity with hardware provisioning (Snom, Yealink, Poly) and VoiceAI / auto‑attendant configuration.
• Prior experience standing up a new support or onboarding function from scratch.

Success in the First 90 Days

• SOPs and escalation workflow with DialStack established and documented.
• Both support specialists ramped and handling Level 1 tickets independently.
• A working onboarding KPI and support metrics dashboard delivered to leadership.

What you'll love about us

• Flexible Paid Time Off + 10 company-wide paid holidays
• Competitive Medical, Dental & vision offerings, with buy up plan options, AND we match your HSA contributions.
• Fully Paid Parental Leave
• 401K Retirement savings plan with company match up to 5.5% of your earnings+ unlimited access to personal financial advisors.
• Learning & Development Reimbursement program
• Company paid Life, Disability & AD&D
• Mental Health support programs, Cellphone & Gym membership Discounts, Corporate Sundance Passes, and more!

Please Note

All offers of employment are contingent upon successful completion of a background check, which may include verification of education, employment history, and other credentials. By applying, you confirm that all information you have provided is accurate and complete to the best of your knowledge, and you understand that misrepresentation may result in disqualification or termination.