Customer Support Specialist

XYZ Venture Capital; San Francisco (CA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Stock options

401(k) matching

Medical, dental and vision coverage

PTO and holidays

Life insurance

Gym membership

Job summary

Ossium Health seeks a Customer Support Specialist to be the primary contact for orthopedic distributors and partners. You will manage day-to-day account support, coordinate orders, and track data for a seamless order lifecycle. Collaborate with Sales, Finance, Fulfillment, and Operations to support relationships and invoicing.

Based in San Francisco with a hybrid schedule (Mon–Thu in office, Fri remote). This role emphasizes customer relationships, service excellence, and cross-functional

Qualifications

• 2-3 years of customer service experience in B2C and/or B2B sales.
• Experience with order processing, invoicing, or account management.
• Ability to manage multiple priorities in a fast-paced startup.
• Strong problem-solving and a customer-first mindset.
• Excellent written and oral communication skills.

Responsibilities

• Serve as the first contact for distributor and customer accounts.
• Manage order processing, tracking, and communications.
• Maintain accurate customer and account records in internal systems.
• Support new account onboarding and training.
• Coordinate invoicing with Finance and monitor payment status.
• Assist customers with inquiries and issue resolution.
• Track and report key account data for accuracy and satisfaction.

Skills

Customer service

Order processing

Invoicing

Account management

Cross-functional collaboration

Communication

Time management

Education

Bachelor's degree in Business

Healthcare Administration

Life Sciences

Tools

Salesforce

HubSpot

NetSuite

SAP

Oracle

Job description

About Ossium

Ossium’s mission is to improve the health, vitality, and longevity of human beings through bioengineering. We develop, manufacture, and bank cell therapy products that apply the power of stem cell science to revolutionize treatment for patients with blood, immune, and orthopedic diseases. At Ossium, we empower our employees, maintain the highest standards of operational excellence, and are a force for good.

About the Job

We are seeking a highly organized and customer-focused Customer Support Specialist to serve as the primary point of contact for our orthopedic distributors and business partners. This role is responsible for managing day-to-day account support, coordinating customer orders, tracking critical account data, and ensuring a seamless customer experience throughout the order lifecycle.

The ideal candidate will work closely with cross-functional teams including Sales, Finance, Fulfillment, and Operations to support distributor relationships, process orders, assist with account onboarding, and help maintain accurate account records. This individual will also collaborate with the Finance team to facilitate invoicing activities, monitor account payment status, and support collections efforts when needed.

This position is ideal for someone who thrives in a fast-paced environment, enjoys building strong customer relationships, and takes pride in delivering exceptional service and operational excellence.

You will report directly to the Revenue Operations & Customer/Patient Support Manager.

Required Qualifications

• 2-3 years of customer service experience in B2C and/or B2B sales
• Experience with order processing, invoicing, or account management
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong problem-solving skills and a customer-first mindset
• Ability to work independently while collaborating effectively with cross-functional teams
• Excellent written and oral communication skills
• Capability to operate with a high level of organization and excellent time management in a dynamic startup environment
• This position is based in our San Francisco office; we maintain a hybrid schedule of Monday - Thursday in the office, with Friday as a remote work day

Preferred Qualifications

• Bachelor's degree in Business, Healthcare Administration, or Life Sciences
• Experience supporting medical device, orthopedic, biotech, healthcare, or life sciences customers
• Familiarity with CRM systems (Salesforce, HubSpot, etc.) and ERP platforms (NetSuite, SAP, Oracle, etc.)
• Experience working with distributors, sales teams, or healthcare providers
• Knowledge of orthopedic products, biologics, or tissue products

Key Responsibilities

• Serving as the first point of contact for assigned distributor and customer accounts
• Managing order processing, tracking, and customer communications
• Maintaining accurate customer and account records within internal systems
• Supporting new account onboarding and training activities
• Partnering with Finance to coordinate invoicing and monitor account payment status
• Assisting customers with order inquiries, issue resolution, and general account support
• Tracking and reporting key account data to ensure operational accuracy and customer satisfaction

In your first six months some projects you’ll work on include:

• Learning and taking over management of all of Ossium’s biologic orthopedic partners
• Developing and implementing a process for tracking sales performance, customer activity, and key business metrics
• Improving and maintaining a reliable invoicing workflow, ensuring distributors receive accurate and timely invoices
• Learning and maintaining the accounts receivable process to monitor outstanding balances and proactively reduce overdue payments

This position has a salary range of $70,000 - $90,000 annually. Ossium Health takes a market-based approach to pay. The successful candidate’s starting salary will be determined based on, but not limited to, job-related skills, experience, qualifications, and market conditions. This range may be modified in the future.

We offer a full slate of employee benefits including:

• Stock options
• 401(k) matching
• Medical, dental and vision coverage
• Four weeks of PTO accrued (vacation & sick time) annually + 11 company holidays
• Employer paid life insurance and long term disability
• Gym membership/recreational sports reimbursements

Equal Employment Opportunities

Ossium Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, gender expression, or any other protected characteristic. Our Equal Employment Opportunity Policy Statement and the Know Your Rights: Workplace Discrimination is Illegal Poster reaffirm this commitment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

If reasonable accommodation is needed, please contact our People Team at [e-mail] or 650-285-0603. Ossium Health complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities.

Equal Opportunity Employer/Veterans/Disabled