Customer Support Operations Lead

GCS Recruitment; West Palm Beach (FL); On-site; USD 150,000 - 190,000; Full time

Job summary

Keystone is modernizing its public safety software and strengthening customer support. We need a hands-on contractor to build a service management function with shared intake channels and reliable reporting.

You will collaborate with leadership, support staff, SMEs, development partners, and the portfolio team to implement the operating model while maintaining service continuity. Experience setting up or improving software support operations, including ticketing configuration, incident

Qualifications

• Proven experience setting up or improving software support operations, including hands-on ticketing configuration, incident and escalation management, KPI reporting, and team adoption.
• Experience in public safety or mission-critical environments is preferred; strong customer communication and practical judgment are essential.

Responsibilities

• Assess current support practices; select and configure ticketing tools and capture requests in a shared queue with ownership through resolution.
• Create a service catalog, categories, severity criteria, triage rules, escalation paths, and customer communication procedures.
• Build runbooks and knowledge articles; record key contacts, service owners, configurations, and interfaces; establish incident and release communications.
• Define and baseline service KPIs; establish dashboards and conduct regular service reviews with tracked actions.
• Integrate support data into Meridian; specify fields, links, data quality checks, and update cadence with the platform team.
• Train staff, support initial operation, hand over documented processes, tooling admin, and a prioritized improvement plan.

Skills

Ticketing configuration

Service management

Incident management

KPI reporting

Customer communication

Stakeholder collaboration

Tools

Ticketing tools

Meridian system

Job description

Customer Support Operations Lead

The opportunity

Keystone is modernizing its public safety software and strengthening customer support. We need a hands-on contractor to build and embed a service management function with shared intake channels, consistent incident handling, practical tooling, and reliable reporting. You will work with Keystone leadership, support staff, subject matter experts, development partners, and the central portfolio team to implement the operating model while maintaining service continuity.

Responsibilities

• Assess current support practices; select and configure suitable ticketing tools. Capture phone and email requests in a shared queue, with clear ownership and tracking through resolution; pilot the approach and expand adoption.
• Create the service catalog, ticket categories, severity criteria, triage rules, escalation paths, and customer communication procedures. Agree service targets, urgent incident handling, and coverage arrangements with leadership.
• Build runbooks and knowledge articles for recurring issues. Record key customer contacts, service owners and backups, configurations, and interfaces; establish incident and release communication practices.
• Define and baseline service KPIs covering ticket volume, first response, resolution time, backlog age, escalations, and performance against agreed service targets. Establish dashboards and regular service reviews with tracked actions.
• Feed support ticket information and KPIs into Meridian, the central global product and technology information system. Agree fields, customer and product links, data quality checks, and update cadence with the platform team; implement a repeatable upload or integration process.
• Train staff, support the initial operation, and hand over documented processes, tooling administration, reporting, and a prioritized improvement plan with clear ongoing ownership.

Experience and approach

Proven experience setting up or improving software support operations, including hands-on ticketing configuration, incident and escalation management, KPI reporting, and team adoption. Strong customer communication and practical judgment are essential.

Public safety, police, fire, ambulance, computer-aided dispatch, or other mission-critical application experience is strongly preferred. Experience with service management practices, knowledge bases, and data exports or integrations is valuable.

Expected outcomes

First 30 days: Map support activity; launch initial ticket capture; agree the draft service catalog, escalation model, KPI definitions, and Meridian data requirements.

By 60 days: Pilot priority workflows and runbooks; record key customer ownership; baseline KPIs and deliver the first ticket and KPI data to Meridian.

By 90 days: Embed repeatable support processes, service reviews, and recurring Meridian updates; complete training and handover with next-phase recommendations.

Months 4 to 6: Where included, expand adoption, refine processes using measured results, and improve knowledge coverage and reporting.

Meridian loading milestones assume platform access. Prepare validated import files while access is pending, then load and verify them when access is available.

GCS is acting as an Employment Business in relation to this vacancy.