Customer Success Specialist

Inolex; Charlotte (NC); On-site; USD 52,000 - 78,000; Full time

Job summary

Inolex in Charlotte, NC is seeking a Customer Success Specialist to manage orders and foster strong customer partnerships for both domestic and international accounts.

You will review order details, coordinate shipping, and maintain pricing accuracy while collaborating with Finance, Logistics, and Sales to ensure timely deliveries. Strong communication and ERP skills are required for success.

Qualifications

• Bachelor’s degree or equivalent from four-year college or technical school; or 7 years related experience and/or training, or equivalent combination of education and experience.
• Customer service experience in chemical manufacturing preferred.
• Strong computer skills (Microsoft Office and Dynamics ERP).
• Excellent communications skills and attention to detail in order processing, documentation, and customer communication.

Responsibilities

• Significantly influences customer’s view of Inolex in a positive way.
• Review and enter customer orders (domestic and international) ensuring delivery date, pricing, shipping, and payment terms are correct.
• Provide required shipping documents to customers, 3PL warehouses, and freight forwarders.
• Act as liaison between Inolex and customers to drive results.
• Assist with customer pricing and catalog updates with Sales direction.
• Coordinate new customers and financial processes with Finance (prepayments, refunds, credits).
• Communicate with internal teams daily to ensure orders are addressed promptly.
• Support continuous improvement initiatives and internal CET trainings.

Skills

Customer service

Microsoft Office

Communication

Teamwork

Attention to detail

Order processing

Education

Bachelor's degree or equivalent

Tools

Dynamics ERP System

Job description

Brief Description

Brief Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

Customer Stewardship

• Significantly influences Customer’s view of Inolex in a positive way.
• Responsible for the purchase order review and entry of assigned domestic and international customer orders ensuring all information is complete including delivery date, pricing, shipping method, and payment terms and verifies all associated paperwork has been collected and correct.
• Provides the customer. 3PL warehouse, and the freight forwarder with all required shipping documents including commercial invoice and all other system generated documentation.
• Acts as primary liaison between Inolex and customer advocating for successful results.
• Receives customer orders and advocates the process in Dynamics 365 ERP system.
• Proactively seeks and engages customers when ordering patterns change.
• Determines appropriate delivery method based on type of product and customer's needs and requirements.
• Participates in the NCR complaint process, recording details of customer complaints when appropriate and assisting with determination of root cause and corrective action.
• Research complex problems obtaining necessary information, adjusting errors, and decision making as appropriate.
• Knowledgeable of and responsible for managing and maintaining customer pricing for accuracy with Sales team.
• Assists with updating system pricing and pricing catalogs with direction from manager and sales.
• Understands and knowledgeable of global logistics and export documentation (a plus)
• Collaborates with operations, striving for best shipping practices and correct on-time shipments.
• Assists Finance with customer collections and resolves outstanding issues as appropriate.
• Coordinates with finance the creation of new customers and financial processes of prepayment, refunds, and credits.
• Handles incoming leads and/or request for material including samples / documentation requests.
• Must be able to multi-task at various levels.

Customer Intelligence

• Works with customers to gain market intelligence beneficial to the business.
• Understands Inolex’s customers’ & competitors’ areas of specialization.
• Monitors & influences sales forecasting by providing customer-level input.
• Consolidates customer forecasts to assist operations in maintaining inventory levels.
• Be proactive to identify and assess customer’s need to achieve satisfaction and partnership.
• Working with customers to gain additional business “asking for the extra order.”
• Run and understand customer sales reports and analyze business data.

Internal Collaboration

• Partners with internal resources (Production, Sales, Marketing, Supply Chain, Logistics, Quality, Finance, etc.) to drive successful business results.
• Communicates with Inolex’s key players daily in assisting with various tasks to ensure customer orders are addressed accordingly.
• Actively participates in continuous improvement programs, project teams and internal CET trainings.
• Coordinates activities between customers and various company functions to ensure a high level of customer satisfaction both external and internal.

Requirements

Education and Experience

• Bachelor’s degree or equivalent from four-year college or technical school; or 7 years related experience and/or training, or equivalent combination of education and experience
• Customer service experience in chemical manufacturing preferred.
• Strong computer skills i.e., Microsoft Office and Dynamics ERP System.
• Excellent communications skills and attention to detail in order processing, documentation, and customer communication.
• Team oriented and working experience within a team environment.

This company is an Equal Employment Opportunity Employer (EOE/including disability/vets).

Summary

We currently have an opening for a Customer Success Specialist to work with our customers regarding our ingredients or services for domestic and international customers within a team environment. The job location is Charlotte, NC.