Customer Service & Support Lead

papajohns; Louisville (KY); On-site; USD 70,000 - 100,000; Full time

Job summary

Papa John's in Louisville is seeking a Customer Service & Support Lead to coordinate real-time delivery visibility across the PJFS network. You will monitor routes, validate ETA accuracy, manage service exceptions, and coordinate with Transportation, Distribution, Customer Service, and restaurants to ensure a reliable customer experience.

This role emphasizes cross-functional collaboration, analysis of route performance, KPI reporting, and timely issue resolution to minimize disruptions and

Qualifications

• 4+ years of experience in a customer service or operations role.
• Bachelor's degree preferred.
• Advanced Excel skills (PivotTables, VLOOKUP, formulas).
• Strong analytical and communication abilities.
• Experience coordinating cross-functional teams.

Responsibilities

• Monitor delivery routes for on-time performance and ETA accuracy.
• Identify delayed routes and coordinate mitigation actions.
• Communicate delays and service interruptions to stakeholders.
• Oversee ETA updates in transportation visibility systems.
• Support KPI reporting and operational insights.

Skills

Route performance analysis

Cross-functional coordination

Operations knowledge

MS Office Suite (Excel, Word, PowerPo

Excellent communication

Proactive problem solving

Independent worker

Customer service skills

Education

Bachelor's degree preferred

4+ years of relevant work experience

Tools

Microsoft Excel

MS Office Suite

Pivot Tables

VLOOKUP

PowerPoint

Word

Job description

What's Unique About You Is What Makes Us Better! Diversity is our strength and competitive advantage. Bring your flavor to the Papa John's team today!

Job Summary

The Customer Service & Support Lead serves as the central point of coordination for real-time delivery visibility across the PJFS distribution network. This role proactively monitors route execution, validates ETA accuracy, manages service exceptions, and coordinates communication between Transportation, Distribution, Customer Service, and restaurants to ensure a reliable customer experience.

Duties and Responsibilities (other duties as assigned)

• Monitor active QCC delivery routes to ensure adherence to scheduled departure, transit, and delivery timelines.
• Proactively identify delayed or at-risk routes and take appropriate action to mitigate service disruptions.
• Track route progress and completion status, escalating issues that may impact service levels or customer satisfaction.
• Provide continuous oversight of Estimated Time of Arrival (ETA) accuracy and validate system-generated projections.
• Partner with QCC teams to adjust ETAs based on real-time factors, including traffic, weather, and operational constraints.
• Communicate delivery delays and service interruptions to relevant stakeholders.
• Collaborate with dispatch, warehouse, transportation, and customer relations teams to minimize operational disruptions and maintain service continuity.
• Identify recurring operational challenges and trends, contributing to continuous improvement initiatives and process enhancements.
• Support leadership through reporting, KPI tracking, performance analysis, and operational insights.
• Deliver world-class customer service by resolving restaurant issues in real time and ensuring locations receive the products necessary to support business operations and sales.
• Develop and maintain strong business relationships with Franchise and Corporate restaurant partners to ensure compliance with established processes and service expectations.
• Support and maintain critical seven-day operational coverage, ensuring continuous restaurant support and timely issue resolution.
• Monitor routes requiring manual ETA intervention due to delays, out-of-sequence execution, equipment issues, weather, or other operational disruptions.
• Ensure route execution changes and ETA updates are accurately reflected in transportation visibility systems.
• Proactively communicate updated ETAs and service disruptions to restaurants and internal stakeholders to maintain accurate customer expectations.
• Monitor route sequence execution and coordinate with Transportation when routes are not run as planned.
• Coordinate cross-functional service recovery efforts to minimize the impact of delivery disruptions on restaurants.
• Serve as the central point of coordination for daily route visibility, ETA management, and delivery exception communication across the PJFS network.

Education, Experience & Certifications

• 4+ years of experience relevant work experience
• Bachelors degree preferred
• Advanced experience with Microsoft Excel tools (Pivot Tables, VLOOKUP, Graphical Representation, Various formulas, nested functions, etc.

Functional Skills

• Ability to analyze route performance, service exceptions, and operational data to identify trends and support timely decision-making
• Ability to coordinate across Transportation, Distribution, Customer Service, and restaurant stakeholders to resolve delivery issues and maintain service continuity
• Knowledge of restaurant and distribution center operations
• Proficient working knowledge of MS Office Suite required: Excel, Word, PowerPoint
• Excellent oral and written communication skills
• Strong communication skills
• Ability to work with little or no supervision.
• Strong customer service skills

Our Values

• EVERYONE BELONGS - We believe connectedness and belonging are the essential ingredients to our success.
• DO THE RIGHT THING -We are relentlessly focused on quality and integrity and make the right choices, even when it's difficult.
• PEOPLE FIRST - To craft positive experiences for our customers, we take care of each other first.
• INNOVATE TO WIN - We champion and challenge for a better way in all we do.
• HAVE FUN - We find joy, create meaningful impact and celebrate the journey together

Our Core Competencies

• CUSTOMER CENTRIC - We leverage data and insights to craft a customer experience that builds relationships, cultivates trust, and delivers excellence
• RESULTS DRIVEN - We focus on measurable outcomes by remaining optimistic, tenacious, and persistent even in the face of challenges.
• CONTINUOUS IMPROVEMENT -We champion for better through strategic risk taking, experimentation and challenging the status quo.
• BIAS FOR ACTION - We courageously lead, drive towards decisions, and maintain agility to meet the demands of our dynamic industry.
• WINNING TOGETHER - We work together to unlock our full potential by actively collaborating and contributing in a cross-functional capacity

Papa Johns is an equ