Customer Service Supervisor

Gaylord Industries; Tualatin (OR); On-site; USD 80,000 - 90,000; Full time

Job summary

Gaylord Ventilation is seeking a Customer Service Leader to guide and develop the service team, overseeing order processing and ensuring high-quality service to customers and internal staff across departments. This role combines hands-on responsibilities with supervisory duties for staff development and performance management.

Responsibilities include training staff, prioritizing workload, coaching performance, and refining service processes while maintaining on-site collaboration with other

Qualifications

• Bachelor’s Degree in Business or related field required.
• 5–8 years of office administration experience with prior supervisory experience preferred.
• Experience with ERP systems is a plus.

Responsibilities

• Supervise, train, and mentor customer service staff.
• Assign and prioritize daily workload to meet deadlines and SLAs.
• Monitor performance and provide coaching.
• Serve as escalation point for complex issues.
• Develop and improve customer service processes.
• Coordinate on-site team with other departments.

Skills

Communication

Leadership

Interpersonal skills

Multitasking

Attention to detail

Problem solving

Team motivation

Time management

Education

Bachelor's degree in Business

Tools

MS Word

Excel

Outlook

ERP systems

Job description

Job Description

Gaylord Ventilation is seeking a Customer Service Leader to add to their service team. Gaylord has been around for more than 75 years, revolutionizing kitchen ventilation with systems known for durability, dependability and meticulous attention to detail.

Position Summary

The Customer Service Supervisor leads and develops the customer service function, overseeing all aspects of parts order processing while ensuring responsive, high-quality service to customers and internal Gaylord staff, including Engineering, Manufacturing, Sales, Purchasing, and Finance. This role combines hands‑on order processing and customer service duties with supervisory responsibility for the customer service team, including staff development, workflow oversight, and performance management.

Supervisory Responsibilities

• Supervise, train, and mentor customer service staff, providing guidance on order processing, customer interactions, and problem resolution
• Assign and prioritize daily workload among team members to meet deadlines and service level expectations
• Monitor team performance, conduct performance reviews, and identify opportunities for coaching and development
• Serve as the point of escalation for complex customer issues, complaints, and order discrepancies
• Develop, document, and continuously improve customer service processes and procedures
• On-site face to face presence with team and other departments 100% of the time
• Coordinate staff scheduling to ensure adequate phone and order-processing coverage
• Partner with the Director of Operations on hiring, onboarding, and staffing needs for the department.

Skills/Abilities

• Excellent communication skills – verbal, listening, and written
• Strong leadership and team management skills
• Excellent interpersonal skills
• Strong PC skills (MS Word, Excel, and Outlook)
• Proven track record of internal/external customer service
• Ability to multi-task and prioritize multiple daily deadlines, both personally and for a team
• Highly organized with strong attention to detail
• Sense of urgency
• Strong problem-solving and analytical skills
• Ability to perform effectively in high-pressure situations
• Team player with the ability to motivate and develop others

Minimum Qualifications

• Education: Bachelor’s Degree in Business or related field
• Experience: Minimum five to eight (5-8) years of experience in office administration, with prior experience leading or supervising others preferred

Preferred Qualifications

• Bachelor's degree in Business
• Prior supervisory or team lead experience in a customer service environment
• Knowledge or experience with ERP systems
• Shipping and packaging experience preferred but not required
• Experience in technical support
• Experience in a manufacturing environment

Physical Requirements/Working Conditions

• Office environment
• 100% on-site role
• Ability to frequently lift up to 25 pounds (packaging parts)
• No travel required

Compensation Information

Exempt Salaried Role: $80,000 - $90,000

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.