Customer Service Specialist Russian or Armenian Strongly Preferred

CCRC Child Care Resource Center; Antelope Valley (NV); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Competitive compensation package

Robust benefit offerings

Medical, Dental, Vision, and Voluntary

Basic Life Insurance & LTD

403(b) with employer match

Paid time off & holidays

Education reimbursement

Employee Assistance & Wellness

PSLF eligibility

Job summary

CCRC Child Care Resource Center in Antelope Valley, NV area is seeking a Customer Service Specialist to handle in-person and phone support, verify enrollments, log data accurately, and assist with clerical tasks, while upholding confidentiality and professional communication.

The role emphasizesgreeting visitors, operating the main switchboard, and coordinating with departments to support programs, all in a fully on-site environment.

Qualifications

• Proficiency with Windows-based programs and data entry.
• Ability to handle high call volume.
• MS Word and Excel experience preferred.

Responsibilities

• Serve as the first point of contact for parents, providers, and other interested parties in person and over the phone.
• Operate the Agency’s main telephone switchboard using ACD software, answering calls professionally, routing them appropriately, and recording wrap-up codes.
• Greet visitors, verify family enrollment in the CCS system, and notify the appropriate department(s) of their arrival.
• Provide clear, courteous, and attentive communication, maintaining a professional tone in all interactions.
• Frequently explain Agency programs, policies, and procedures to customers.
• Ensure accurate and efficient data entry into CCS logs.

Skills

Customer service

Data entry

MS Word/Excel

Call handling

Tools

Windows-based programs

Job description

Compensation

Expected Hourly Pay Rate: $20.00

Work where your work matters. Work at CCRC. CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

General Summary

Under general supervision, the Customer Service Specialist provides technical customer service assistance to CCRC customers through incoming phone calls and in-person interactions at the Customer Support Center. The position works collaboratively with Agency departments to maintain up-to-date knowledge of Agency programs and procedures, ensuring accurate information is shared with customers. The role also includes general clerical support and data entry services within the department. Please review the full job flyer here: Customer Service Specialist

Responsibilities

• Serve as the first point of contact for parents, providers, and other interested parties in person and over the phone.
• Operate the Agency’s main telephone switchboard using ACD software, answering calls professionally, routing them appropriately, and recording wrap-up codes.
• Greet visitors, verify family enrollment in the CC4 system, and notify the appropriate department(s) of their arrival.
• Provide clear, courteous, and attentive communication, maintaining a professional tone in all interactions.
• Frequently explain Agency programs, policies, and procedures to customers.
• Ensure accurate and efficient data entry into CCS logs.
• Receive, organize, and process mail and documents submitted by parents and providers.
• Accurately log documents in the CSC Database, date-stamp them, and forward to the correct department(s).
• Maintain accurate records and assist departments in locating visitors or document information when needed.
• Perform general clerical duties including scanning, photocopying, filing, faxing, typing, and mail processing.
• Support Agency operations by collaborating with other departments to share information and ensure smooth workflows.

Behavioral

• Effective interpersonal skills: the ability to honor confidentiality and work professionally with participating families.
• Ability to work effectively with all clients both internally and externally.
• Demonstrated written and oral communications skills.
• Ability to learn and perform multiple job functions understanding the workflow of other units within the CCS Department.
• Cooperative work, effective Organization skills and Customer Service; collaborative teamwork, accurate work product, strong problem-solving skills, and effective critical thinking.
• Demonstrate regular, reliable, and predictable attendance to carry out the essential functions.
• Ability to prioritize work effectively, multi-task, adjust to meet multiple demands; follow up with tasks through completion; ensure deadlines are met.
• Show ability to have flexibility, maturity of judgment, and ability to work collegially.
• Ability to exercise discretion, confidentiality, apply good judgment in making decisions, work independently and take initiatives.
• Adherence to confidentiality, including PII, HIPAA and PHI, in accordance with Agency policy and legal requirements.
• Adherence to technological security in accordance with Agency policy and legal requirements.

Technical Requirements

• Demonstrated proficiency and experience with Windows-based programs and data entry.
• Data entry skills.
• MS Word and Excel experience preferred.
• Ability to handle high call volume.

Professional/Technical Certifications

n/a

Travel

Some travel/business related driving required; Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc.) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and receiving DMV clearance.

Work Schedule

Must have the ability to work non-traditional work schedules, which may include evenings.

Work Environment

This position is fully on site in an office environment.

Background & Health Clearance Requirements

Background & Health Clearance Requirements: Background requirements determined according to the requirements of the program(s) which the position will be supporting. Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including: Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90). Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with “at risk” populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93) MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required. Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341) CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 – 1596.866) Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)

Preferred

Bilingual Preferred: Ability to converse, write and/or translate in English and Spanish, Armenian, or Russian.

Benefits

• Competitive compensation package
• Robust benefit offerings
• Medical, Dental, Vision, and Voluntary Life Insurance
• Basic Life Insurance and Long Term Disability paid for by CCRC
• Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
• Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break Opportunities for learning and professional development, including education reimbursement
• Employee Assistance and Wellness Programs
• 501(c) (3) designation
• You can apply for Public Service Loan Forgiveness!

Company Impact

We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.

Equal Opportunity & Diversity

Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Accommodations: If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at [phone] ext. 6599 or email them at [e-mail].

Additional Information

Child Care Resource Center (CCRC) assists close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County and the entirety of San Bernardino County serving a total area of 22,500 square miles. Since 1976, CCRC has been managing programs to assist with issues such as finding and selecting child care, child care financial assistance, school readiness, home visiting, and research and program evaluation. Children and families benefit from these programs, allowing parents to go to work and attend school, contribute to the economy and strengthen their families and the community. CCRC's early care & education specialists offer parents and child care professionals assistance ranging from finding child care and child development ages & stages to marketing child care businesses and CPR training and certification. CCRC operates and oversees Head Start Birth-5 programs for a total of 3,312 children. These programs promote school readiness and family engagement to ensure a healthy development of children and their families. Children benefit from a high quality preschool education as well as medical and dental exams. Through CCRC’s literacy campaign “What a Difference a Book Makes,” we have collected 800,000 age-appropriate books. It is the agency’s belief that the cognitive benefits of literacy are immeasurable and have a large impact on the ability of an economy to generate and sustain wealth.

Mission

Mission: CCRC cultivates child, family and community well-being.