Customer Service Specialist - Charlotte, NC

Dentsply Sirona, Inc; Charlotte (NC); On-site; USD 52,000 - 68,000; Full time

Job summary

Dentsply Sirona Charlotte, NC is seeking a Customer Service Specialist to provide end-to-end support for customer inquiries, orders, and accounts. The role emphasizes accurate communication, timely resolutions, and collaboration with Sales, Supply Chain, Finance, and Logistics to ensure a positive customer experience.

Qualified candidates have at least 2 years in customer service call centers, experience in cross-functional settings, and familiarity with SAP-S4 or Salesforce.

Qualifications

• Minimum 2 years in customer service call center.
• Cross-functional team/project management experience.
• Experience resolving conflicts.
• SAP-S4 experience preferred.
• Salesforce experience preferred.

Responsibilities

• Provide end-to-end support for customer inquiries, including orders, status, pricing, shipping, returns, credits, and account requests.
• Manage complex customer situations requiring additional research, coordination, or follow-through.
• Collaborate with Sales, Supply Chain, Finance, Logistics and other teams to resolve issues.
• Maintain accurate documentation of interactions and resolutions in systems.
• Support process improvements and system implementations.

Skills

Customer focus

Interpersonal communication

Analytical skills

Organizational skills

Multi-tasking

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

SAP-S4

Salesforce

Microsoft Office

Contact Management Systems

Order Processing Systems

Job description

Customer Service Specialist - Charlotte, NC

Dentsply Sirona is the world’s largest manufacturer of professional dental products and technologies, with over a century of innovation and service to the dental industry and patients worldwide. Dentsply Sirona develops, manufactures, and markets a comprehensive solutions offering including dental and oral health products as well as other consumable medical devices under a strong portfolio of world class brands.

Dentsply Sirona’s products provide innovative, high-quality, and effective solutions to advance patient care and deliver better and safer dental care. Dentsply Sirona’s headquarter is located in Charlotte, North Carolina. The company’s shares are listed in the United States on NASDAQ under the symbol XRAY. Visit www.dentsplysirona.com for more information about Dentsply Sirona and its products.

Dentsply Sirona Customer Service Team is looking for an experienced and talented Customer Service Specialist to join our team. The Customer Service Specialist provides knowledgeable, end-to-end support to customers while ensuring accurate, timely, and effective resolution of customer needs. The role manages customer inquiries and transactions, resolves more complex issues, and partners across functions to deliver a consistent and positive customer experience.

Responsibilities for Employment

• Provide end-to-end support for customer inquiries, including order placement, order status, product availability, pricing, shipping, returns, credits, and account-related requests.
• Manage complex customer situations requiring additional research, coordination, or follow-through.
• Take ownership of customer inquiries through resolution, ensuring timely communication and minimizing unnecessary transfers or handoffs.
• Review orders and customer requests for accuracy and proactively identify potential issues, delays, or required actions.
• Partner with Sales, Supply Chain, Finance, Logistics, and other internal teams to resolve customer and order-related issues.
• Apply strong knowledge of Customer Service processes, policies, systems, products, and business requirements when supporting customers.
• Provide guidance to Customer Service colleagues on processes, systems, and more complex customer situations.
• Identify recurring customer issues, process gaps, and improvement opportunities and escalates trends when appropriate.
• Maintain accurate and complete documentation of customer interactions, transactions, and resolutions within applicable systems.
• Support new processes, system implementations, training, cross-training, and continuous improvement initiatives.
• Handle escalated or business-critical customer situations with appropriate urgency, communication, and follow-through.
• Contribute to service level, quality, productivity, and customer-experience objectives.
• Provides knowledgeable and proactive Customer Service support by taking ownership of customer needs, resolving complex issues, and serving as reliable resource for both customers and internal partners.
• Additional responsibilities as assigned

Qualifications

Education: High school diploma or GED or equivalent combination of education and experience. Bachelor’s degree preferred.

Years and Type of Experience:

• A minimum of 2 years of experience in Customer Service call center support preferred.
• Cross Functional team/Project Management experience.
• Experience in resolving conflicts
• SAP-S4 experience preferred
• Salesforce experience preferred

Key Skills, Knowledge & Capabilities:

• Customer focused and ownership.
• Must have proven strong interpersonal communication skills, both on and off the phone to be able to interface with internal and external customers.
• Strong analytical/problem solving skills.
• Strong organizational and multi-tasking skills.
• Effective decision making and negotiation skills.
• Strategic planning and excellent attention to detail.
• Order-to-cash and Customer Service process knowledge.
• Strong customer orientation skills and relationship building.
• Bring an outstanding attitude toward customer service, with the ability and determination to navigate complex operations, advocate for the customer, and transform difficult or negative experiences into positive, memorable customer experiences.
• Ability to handle multiple tasks simultaneously.
• Organizational skills.
• Ability to use headset for phone.
• Must be self-motivated and able to work independently, exercising sound judgement and in a team environment.
• Commitment to be at work on a timely and consistent basis.

Required Computer Skills:

• Intermediate Microsoft Office Skills: Word, Excel, and PowerPoint
• Contact Management Systems
• Order Processing Systems.
• Internet and Email applications.

Required Mathematical Skills:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to calculate and apply figures and amounts such as discounts, interest, commissions, and percentages.
• Strong business acumen.

Required Communication Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Strong interpersonal communication skills.
• Ability to write routine reports and correspondence.
• Ability to respond effectively to common inquiries or complaints from customers.
• Ability to respond effectively to the most sensitive inquiries or complaints.

Required Reasoning Ability Skills:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram forms.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Actively articulates and promotes Dentsply Sirona’s vision, mission and values.
• Advocates on behalf of the customer.
• Promotes high performance, innovation and continual improvement.
• Consistently meets Company standards, ethics and compliance requirements.
• Clear and effective communication with stake holders, which span across multiple levels, socio-geographic areas and functional expertise.

Physical Requirements

While performing the duties of this job, the employee is frequently required to sit, speak, listen and type, while infrequently standing, walking, bending, stooping, kneeling or crouching. May need to lift up to 10 pounds.

Travel is infrequent – less than 5%

Work primarily performed in an office environment. The noise level is usually quiet in a controlled temperature environment.

Equal Opportunity Employer: Dentsply Sirona is an Equal Opportunity Employer. All qualified applicants will be considered without unlawful discrimination or regard for race, color, religion, sex, sexual orientation, sexual or gender identity, national or ethnic origin, age, marital status, disability, genetic factors, military and veteran status, or any other characteristics protected by applicable local law.

Eligibility: All successful applicants must be eligible to work in the country the position is based.

Agencies: Please note that Dentsply Sirona does not accept or respond to unsolicited requests or applications submitted by Recruitment Agencies/ Search Firms.

Notice on Fraudulent Job Offers: Unfortunately, we are aware of third parties that pretend to represent our company offering unauthorized employment opportunities. If you think a fraudulent source is offering you a job, please have a look at the following information: careers.dentsplysirona.com .

For California Residents: We may collect the following categories of personal information in connection with the submission of your resume or application materials to us for employment, and if hired, your employment with us: identifiers (e.g., name, address, email address, birthdate); personal records (e.g., telephone number, signature, education information, criminal background information, passport number and visa information); consumer characteristics (e.g., sex, marital status, veteran status, race, disability, sexual orientation); professional or employment information (e.g., resume, cover letter, employment history, background check forms, references, certifications, transcripts and languages spoken); and inferences from personal information collected (e.g., a profile reflecting abilities and aptitudes). The above categories of personal information are collected for the following business purposes: performing recruitment and hiring services; processing interactions and transactions (e.g., to comply with federal and state laws requiring us to maintain certain records, managing the workforce); and security (e.g., detecting security incidents, protecting against fraudulent or illegal activity). For additional details and questions, contact us at [e-mail] .