Customer Service Specialist (Admissions Concierge)

Socket.dev; Gahanna (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

401(k) Retirement Savings Plan with 2x

Paid Time Off

Tuition Reimbursement

DailyPay access

Employee Assistance Program

Job summary

Otterbein SeniorLife seeks an Admissions Concierge to ensure a warm, welcoming experience for elders and families from first contact through admission. You will guide prospective residents and coordinate with facility teams to maintain smooth admissions and room readiness.

The role emphasizes exceptional customer service, strong relationship building, and accurate intake with payments, while supporting the broader admissions process and census management.

Qualifications

• 1–3 years in customer service; healthcare experience a plus.
• Strong critical thinking and multitasking abilities.
• Ability to build relationships with customers and teams.
• High school diploma or GED required; degree preferred.

Responsibilities

• Provide exceptional service to elders and families during admissions.
• Collaborate with internal teams to ensure smooth admissions workflows.
• Develop relationships to increase referrals from partner networks.
• Assist with the admissions process and ensure room readiness.
• Coordinate information flow for new admissions and census changes.
• Provide tours and information to prospective elders and their families.
• Collect initial payments at admission and manage related paperwork.
• Order supplies and assist with equipment for admissions as needed.

Skills

Customer service

Critical thinking

Prioritization

Relationship building

Education

High School diploma/GED

Associates or Bachelor's degree preferred

Job description

At Otterbein, you are not an “employee.” You are a partner in caring because we are all partners working together for a goal. We believe in person-centered care that honors the residents and the choices they make. Otterbein partners are dedicated to providing the highest level of compassionate, and quality care. Join our team of Partners who are talented, kind, wise, funny, spirited, generous, endearing, and so much more.

Overview:

The Otterbein SeniorLife Customer Service Specialist (Admissions Concierge) will work with the facility team to insure a outstanding experience for all elders and their families during their short or long term stay at our industry leading Greenhouse model of care.

Key Responsibilities:

• Provide extraordinary customer service to all incoming elders and families and ongoing throughout the elders stay
• Collaborate with internal departments to facilitate smooth / successful Admissions and communicate current needs or barriers to address
• Develop and maintain strong relationships with all internal and external customers to yield an increased share of satisfied patient referrals from targeted referral partners
• Act as key support to elder and team through the internal admission process.
• Facilitate flow of information regarding new admissions and census changes between departments.
• Provide tours and information, as needed to prospective Elders and Rehab Guests and their families.
• Ensure “Room readiness” for admissions – manage First Impressions; create welcome package
• Responsible for collecting initial payment at the facility from new or transitioning Elders / families.
• Order supplies and specialized equipment as needed to facilitate new Admissions and ensure returns are done
• Facilitate the gathering of report information for long-term new Admissions
• Ensure completion of Patient Inventory assessment

Education: High School diploma/GED required. Prefer Associates or Bachelors Degree

Experience and Qualifications:

• Prefer 1-3 years of related work experience in customer service; significant plus if experience in Long Term Care or other Healthcare Setting
• Critical thinking skills
• Must be able to prioritize/multi task
• Good at building relationships

BENEFITS*

Health & Wellness

• Medical Insurance with free virtual doctor visits
• Vision & Dental Insurance
• Pet Insurance
• Life Insurance
• Employee Assistance Program (EAP) for personal and professional support

Financial Security

• 401(k) Retirement Savings Plan with company match
• Paid Time Off (PTO) that accrues immediately from day one
• Paid Holidays for a healthy work-life balance
• Access to DailyPay, enabling you to access up to 100% of your earned wages on a daily basis
• Tuition Reimbursement up to $5,250 per year for ANY field of study
• Tuition Discounts through exclusive partnerships with the University of Cincinnati, University of Toledo, and Hondros College
• Employee-Sponsored Crisis Fund available for those facing unforeseen challenges
• Legal & Identity Theft Protection

Growth & Development

• University Partnerships with University of Cincinnati, University of Toledo, and Hondros College for exclusive tuition discounts
• Multiple Partner Discounts available for various products and services through Access Perks
• Access to 1,000s of hours of personal and professional development material through RightNow Media @ Work

*Some benefits, including PTO and tuition reimbursement, are based on hours worked.

Why work for Otterbein SeniorLife:

For more than 100 years, Otterbein has provided senior housing options rooted in respect and community. We’re a non-profit 501(c)(3) health and human service organization, so our values and initiatives are focused on serving our residents.

Otterbein SeniorLife consists of lifestyle communities, revolutionary small house neighborhoods, home health, and hospice care in Ohio, Michigan and Indiana. We offer different lifestyle options for seniors through independent living, assisted living, skilled nursing, rehab, memory support, respite care, in-home care, and hospice services.