Customer Service Specialist

Abbott (abbottcareers2 board); Temecula (CA); On-site; USD 40,000 - 54,000; Full time

Job summary

Abbott is a global healthcare leader seeking a Customer Service Specialist to support internal and external customers, with a focus on order entry, sales rep support, and data entry.

Responsibilities include handling inquiries, processing orders, tracking status, and coordinating with sales, accounting, and shipping to ensure timely, accurate service.

The role emphasizes attention to detail, effective communication, and adherence to GMP/FDA guidelines in a dynamic environment.

Qualifications

• High School Diploma or GED, or equivalent.
• BA/BS preferred but not required.
• 2-4 years' experience interacting with internal and external customers.
• 2+ years in customer service in an office environment with data entry.
• Ability to adapt to changing priorities and handle confidential matters.
• Excellent written and verbal communication skills.
• Strong attention to detail, organizational skills, and follow-through.
• Proficiency with Word, Excel, PowerPoint, and Outlook.
• Experience with ERP/CRM systems.

Responsibilities

• Handle high volume inbound and outbound calls, emails, faxes, and other messages.
• Manage the full purchase order intake process with internal and external customers via fax, email, or phone.
• Respond to inquiries including order placement, status, pricing, returns, inventory.
• Process returns credits and handle defective or damaged goods.
• Coordinate with field staff, accounting, and shipping.
• Develop and implement procedures and records for organized admin processes.
• Prepare semi-routine reports or analyses and make recommendations.
• Maintain light leadership responsibilities.
• Ensure compliance with GMPs and FDA regulations.

Skills

Customer service

Communication

Attention to detail

Organizational skills

Education

High School Diploma / GED

BA/BS preferable

Tools

Microsoft Word

Excel

PowerPoint

Outlook

ERP/CRM systems

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You'll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

Abbott Vascular provides innovative, minimally invasive, and cost-effective products for the treatment of vascular disease.

Customer Service Specialist

Customer Service Specialist, provides customer service and support to internal and external customers, acting as the first point of contact for all service matters related to the customer. The position is responsible for a variety of functions with a primary focus being order entry, sales rep support, and data entry. Light leadership tasks and responsibilities will be provided along with assisting a Senior Customer Service Specialist with more complex tasks and situations.

What You’ll Work On

• Handle a high level of inbound and outbound calls, emails, faxes, and other communication channels to/from internal and external customers in a timely manner.
• Manage the full purchase order intake process with internal and external customers via fax, email, or phone.
• Field and respond to all types of customer inquiries including order placement, order status and tracking, general product questions, inventory availability, product pricing, returns credits, account status, new account creation, etc.
• Handle customer complaints and process returned goods authorizations for products for reasons including defective or damaged goods and incorrectly shipped goods.
• Recognize and resolve order entry errors as well as customer (internal/external) inventory issues
• Enter customer VPAs requests on behalf of the sales organization.
• Serve as main point of contact between customers and field staff, accounting and shipping. Answer inquiries regarding order, shipment, or return status. Track back-order status and inform customers of arrival date.
• Handle all forms of correspondence and distribution, and allocation of action items in a timely manner.
• Develop and implement procedures, files, records, and follow-up systems to ensure administrative processes are managed in a well-organized and timely manner.
• May research, monitor, or prepare semi-routine reports or analyses, summarize findings, and make recommendations, to solve administrative problems.
• Maintain and perform light leadership responsibilities.
• Support company goals and objectives, policies and procedures, Good Manufacturing Practices, performance management programs, and FDA regulations

Required Qualifications

• High School Diploma / GED OR an equivalent combination of education and work experience.
• BA/BS preferable but not required.
• 2-4 years' experience interacting with both internal and external customers
• 2+ years of customer service experience in an office environment, including data and order entry
• Ability to adapt to changing work priorities and ability to maintain good working relationships while dealing appropriately with sensitive and confidential matters and with a wide variety of personal and telephone contacts.
• Excellent written and verbal communication skills
• Demonstrates exceptional attention to detail, strong organizational skills, and consistent follow-through to ensure accuracy.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Previous experience and proficiency working with ERP/CRM programs

The base pay

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.