Customer Service Specialist

Evolution Motion Solutions; Farmers Branch (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Evolution Motion Solutions is seeking a Customer Service Specialist to serve as the primary contact for customers, handling quotes, orders, pricing, and inquiries. You will coordinate with Sales, Supply Chain, and other teams to ensure accurate processing and timely responses.

The role requires excellent communication, problem-solving, and relationship-building skills to maintain high levels of customer satisfaction, while navigating a technical/industrial product environment.

Qualifications

• Bachelor's degree in industrial distribution or equivalent education and experience preferred.
• 2–5 years of customer service experience in a technical/industrial setting.
• Experience with distribution/manufacturing software for sales orders, inventory, POs, quotes, AR; Prophet 21 experience preferred.

Responsibilities

• Manage Customer Order processes from quote to payment and maintain customer account records.
• Handle inquiries via phone, email, chat or in person about pricing, delivery, orders, invoices and technical questions, with timely follow-up.

Skills

Communication

Problem solving

Relationship building

Product knowledge

Vendor websites

Multi-tasking

Attention to detail

Education

Bachelor's in Industrial Distribution

Tools

Prophet 21

Job description

SUMMARY:

The Customer Service Specialist is the primary point of contact for customers, providing support and information on company products and services. They resolve customer issues, communicate solutions, and gather necessary information to address inquiries. By coordinating with other departments, they ensure customer needs are met. This role is crucial for maintaining customer satisfaction and loyalty.

PRIMARY DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform their primary duties.

• Responsible for managing the Customer Order processes from quote to payment, as well as maintaining the customer account records ensuring all interactions, quotes, orders, order status, and various specific customer requests are handled accurately.
• Participates and responds to incoming customer interactions through phone, email, online chat or in person pertaining to pricing, delivery, order status, invoice inquiries and technical questions daily. Inquiries may also include extensive fact gathering and research requiring follow-up communication to the customer in a timely manner.
• Sourcing pricing and deliver options from various suppliers, establishing part numbers and determining customer sell prices in consultation with the Sales Representative to recommend pricing for the item and/or customer.
• Resolves problems by using product knowledge to address customer issues and concerns and providing solutions for various situations, including procurement, to best satisfy the customer’s needs.
• Utilize research skills to troubleshoot customer problems using different product offerings or services available.
• Collaborate with internal teams such as: Supply Chain, Sales, and Customer Service to ensure efficient order processing and fulfilment.
• Ensure a high level of customer satisfaction by addressing concerns and providing proactive communication.
• Other duties may be required.

QUALIFICATIONS:

The requirements listed below are representative of the education, experience, skills and/or abilities required. An individual must meet the minimum requirements listed in each Qualifications subsection.

EDUCATION:

• Bachelor's degree in industrial Distribution or equivalent amount of education and related experience is preferred.

Requirements

EXPERIENCE:

• Two to five years of customer service-related experience in a technical or industrial field is required.
• Intermediate skill level experience using distribution or manufacturing software involving sales order entry, inventory availability, purchase order inquiry, scheduled and acknowledge dates, open and converted quotations, and customer A/R account status; experience with these operations in a Prophet 21 environment is preferred.

SKILLS & ABILITIES:

• Excellent communication skills in both verbal and written, including the ability to understand technical requests and provide accurate product recommendations.
• Strong problem-solving skills.
• Ability to build relationships with both customers and suppliers.
• Product knowledge is preferred but not required.
• Aptitude to learn, grow, and use vendor websites for product knowledge base.
• Muti-tasking and prioritization skills.
• Organization and attention to detail.

PHYSICAL DEMANDS:

The work is sedentary. Typically, the employee may sit comfortably to do the work. There may be some infrequent movement from area to area to transport items weighing no more than 15 pounds.

WORK ENVIRONMENT

While performing the primary duties of the job, the employee is regularly exposed to the general office environment. On occasion, the employee may be required to enter the warehouse or industrial customer site environment, where noise, temperature, and hazard levels vary. Occasional overnight travel may be required. Work outside normal business hours is required from time to time.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.

Evolution Motion Solutions is an Equal Opportunity Employer