Customer Service Representative II

Automatic Data Processing, Inc.; Louisville (KY); On-site; USD 42,000 - 58,000; Full time

Job summary

Automatic Data Processing, Inc. in Louisville, KY is hiring a Client Service Representative II. You will manage day-to-day client relationships for retirement plan services and serve as the primary client contact to ensure service delivery and retention.

Responsibilities include proactive client communication, assisting with plan changes, educating sponsors, and coordinating education programs. A strong background in 401k/plan administration and excellent communication are preferred.

Qualifications

• 1–3 years of directly related experience in client service.
• Minimum of 2 years as a CLIENT SERVICE SPECIALIST I (or equivalent DC plan administration).

Responsibilities

• Acts as the primary contact for retirement plans and day-to-day record keeping.
• Proactively communicates with clients to ensure service quality and retention.
• Assists clients with plan changes and ensures project plans are followed.
• Schedules participant education workshops with plan sponsors.
• Explains 401k systems and plan design to clients.
• Escalates issues and coordinates with internal teams as needed.

Skills

Client service

Communication skills

Relationship-building

Time management

Problem solving

Education

Bachelor's Degree or equivalent in education and experience

Tools

Microsoft Office

Omni Plus

Power Image

Clarify

Job description

ADP is hiring a Client Service Representative II. In this position you will be responsible for developing and maintaining effective relationships with ADP clients and is the direct client contact for retirement plan services. The Client Service Representative is responsible for communicating with clients regarding service delivery, providing assistance on day-to-day retirement plan administration, troubleshooting plan issues, and discussing the impact of select legislative requirements. The Client Service Representative ensures the delivery of optimal service, client satisfaction and client retention.

At ADP we are driven by your success. We engage your unique talents and perspectives. We welcome your ideas on how to do things differently and better. In your efforts to achieve, learn and grow, we support you all the way. If success motivates you, you belong at ADP.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.

RESPONSIBILITIES:

• Acts as the primary contact for retirement plans regarding day to day record keeping matters and provides prompt customer service.

• Proactively communicates regularly with client to evaluate and ensure delivery of optimal service, client satisfaction and client retention.

• Proactively discusses products and services, and plan design with plan sponsors.

• Assist clients with requests for plan changes and ensures the necessary project plans are followed through to completion.

• Schedules education programs for participant education workshops with the plan sponsor.

• Requests employee education workshops and literature.

• Schedules CGT training for PAs.

• Communicates compliance testing results and recommends options to improve results (if necessary).

• Monitor plan documents for adherence to applicable rules and regulations.

• Assists clients in complying with year end requirements such as minimum distribution requirements, forfeiture reallocation, 5500 preparation and Audit Package preparation and reconciliation.

• Proactively initiates conversations with clients related to training and plan design.

• Actively looks at client criteria for plan reviews.

• Proactively contacts clients to discuss options to increase retention and client loyalty.

• Meets with internal business partners to coordinate proactive contacts with new clients to initiate seamless transition into service organization.

• Organizes follow up as necessary on key proactive initiatives to ensure that client expectations are met and deliverables to the client are achieved.

• Provides feedback to management on results of proactive key initiatives and offers suggestions for further development.

• Exhibits working knowledge of 401k, call center, relationship management or similar experience.

• Explains to the client how systems relate.

• Resolves general point of call questions.

• Understands work flow, above average call handling, payroll feeds along with progressing technically.

• Escalates issues appropriately.

• Sends issues to resolution when appropriate.

• Applies strategies where appropriate to clients for plan enhancements, additional business and overall retention and can discuss these benefits with the client.

• Provides a basic understanding of the types of investments in each retirement plan and be a conduit for client questions.

QUALIFICATIONS REQUIRED:

• 1 to 3 Years of Directly Related Experience

• Minimum of 2 years of successful experience as a CLIENT SERVICE SPECIALIST I (or equivalent DC plan administration experience).

PREFERRED QUALIFICATIONS:

Preference will be given to candidates who have the following:

• Experience in a client service environment required. ADP payroll and 401(k) experience is preferred.

• Bachelor's Degree or its equivalent in education and experience

• Demonstrates strong oral/written communication skills.

• Demonstrates strong listening skills.

• Utilizes tools to support daily functions such as Microsoft Office Products (Word, Excel, Outlook, etc)

• Demonstrates ability to learn other proprietary system tools (Omni Plus, Power Image, and Clarify).

• Proficiency in using payroll and recordkeeping systems

• Ability to learn quickly, function in a fast paced environment, and work on multiple projects simultaneously.

• Proven relationship-building skills. Strong time-mgmt, organization and problem solving skills.

• Demonstrates strong presentation skills.

• Ability to coordinate and take the lead on conference calls.

• Ability to gauge client satisfaction through scheduled surveys, client visits and day-to-day interaction.

A little about ADP:

We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition (https://www.adp.com/about-adp/awards-and-recognition.aspx) .

Diversity, Equity Inclusion & Equal Employment Opportunity at ADP:

ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.

Ethics at ADP:

ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.