Client Service Specialist

Fairygodboss; Florham Park (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

Fairygodboss in Florham Park, NJ is seeking a Client Service Specialist to manage client relationships for retirement plans. This role requires excellent customer service skills, the ability to work in a fast-paced environment, and proficiency with Microsoft Office tools.

The successful candidate will help clients with service delivery, compliance testing, and plan changes, ensuring high levels of client satisfaction and retention.

Qualifications

• Experience up to 1 year in client service environment.
• Ability to analyze data and spreadsheets.
• Experience with ADP payroll and 401(k) is a plus.

Responsibilities

• Act as the primary contact for retirement plans and provide customer service.
• Communicate compliance testing results and recommend improvements.
• Assist clients in meeting year-end requirements and compliance.

Skills

Client service experience

Problem-solving skills

Time management

Oral communication

Written communication

Education

Bachelor's Degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

At ADP we are driven by your success. We engage your unique talents and perspectives. We welcome your ideas on how to do things differently and better. In your efforts to achieve, learn and grow, we support you all the way. If success motivates you, you belong at ADP.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, & Social Responsibility.

Position Summary

Client Service Specialist is responsible for developing and maintaining effective relationships with ADP clients and is the direct client contact for retirement plan services. The Client Service Specialist is responsible for communicating with clients regarding service delivery, providing assistance on day-to-day retirement plan administration, troubleshooting plan issues, and discussing the impact of select legislative requirements. The Client Service Specialist ensures the delivery of optimal service, client satisfaction and client retention.

Responsibilities

• Act as the primary contact for retirement plans regarding day to day record keeping matters and provides prompt customer service. Proactively communicate regularly with client to evaluate and ensure delivery of optimal service, client satisfaction and client retention. Working knowledge of 401k, call center, relationship management or similar experience.
• Shows knowledge of Testing, how systems relate, resolves general POC questions, understands workflow, above average call handling, payroll feeds, progressing technically, escalates issues appropriately, sends issues to resolution appropriately. Applies strategies where appropriate to clients for plan enhancements, additional business and overall retention and discusses these benefits with the client. Maintain a basic understanding of the types of investments in each retirement plan and be a conduit for client questions.
• Proactively discuss products and services, and plan design with plan sponsors. Assist clients with requests for plan changes and ensure the necessary project plans are followed through to completion.
• Schedules Education Program for participant education workshops with the plan sponsor. Request employee education workshops and literature. Schedules CGT training for PAs.
• Communicate compliance testing results and recommend options to improve results (if necessary). Monitor plan documents for adherence to applicable rules and regulations.
• Assist clients in complying with year end requirements such as minimum distribution requirements, forfeiture reallocation, 5500 preparation and Audit Package preparation and reconciliation.
• Proactively initiates conversations with clients related to compliance testing, training and plan design. Actively looks at client criteria for plan reviews, and proactively contacts client to discuss option to increase retention and client loyalty. Meets with internal business partners to coordinate proactive contacts with new clients to initiate seamless transition into service organization. Organizes follow up as necessary on key proactive initiatives to ensure that client expectations are met and deliverables to the client are achieved. Provides feedback to management on results of proactive key initiatives and offers suggestions for further development.

Qualifications Required

• Experience up to 1 year.

Bonus Points For

• Experience in a client service environment, ADP payroll and 401(k) experience is preferred.
• Ability to read, create, analyze data and spreadsheets.
• Utilizes tools to support daily functions such as Microsoft Office Products (Word, Excel, Outlook, etc.). Demonstrates ability to learn other proprietary system tools (Omni Plus and Power Image). Proficiency in using payroll and recordkeeping systems.

Preferred Qualifications

• Ability to learn quickly, function in a fast paced environment, and work on multiple projects simultaneously.
• Proven relationship-building skills. Strong time‑management, organization and problem‑solving skills.
• Demonstrates strong oral/written communication skills. Demonstrates strong listening skills.
• Demonstrates strong presentation skills. Ability to coordinate and take the lead on conference calls.
• Ability to gauge client satisfaction through scheduled survey's, and day-to-day interaction.
• Bachelor's Degree or its equivalent in education and experience.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP

ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP's operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.