Customer Service Representative I (51350)

Western Growers; Irvine (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Western Growers is seeking a Customer Advocate to respond to inquiries about insurance benefits, provider contracts, and reimbursement programs. You will document interactions, analyze data, and collaborate with internal teams to address issues while maintaining HIPAA-compliant workflow.

The role requires 1–3 years in customer service, excellent English communication, and the ability to navigate multiple systems. Spanish bilingual is a plus.

Qualifications

• High School diploma or GED and 1–3 years in customer service.
• Knowledge of health benefits and eligibility preferred.
• Clear speaking voice and strong written communication.
• Ability to navigate multiple systems and perform data entry.
• Fluent in English; Spanish bilingual preferred.

Responsibilities

• Respond to general customer questions via phone, email, and written correspondence.
• Analyze problems and provide information/solutions.
• Research and resolve aged customer service calls.
• Document activity for tracking and analysis.
• Identify service issues and coordinate with departments.
• Maintain HIPAA-compliant workstation and protect data.

Skills

Customer service

Call center

HIPAA compliance

Data analysis

English proficiency

Bilingual Spanish

Education

High School Diploma or GED

Tools

HCPS system

Job description

Job Description Summary

Under the direction of the Supervisor, Customer Service, this position is responsible for meeting KPIs while responding to general customer inquiries regarding insurance benefits, provider contracts, reimbursement programs, eligibility, and claims from members, providers and employers in a confidential, professional, and ethical manner. The incumbent will also research and analyze data to address standard operational challenges and issues within the Customer Service department.

Job Description Summary

Under the direction of the Supervisor, Customer Service, this position is responsible for meeting KPIs while responding to general customer inquiries regarding insurance benefits, provider contracts, reimbursement programs, eligibility, and claims from members, providers and employers in a confidential, professional, and ethical manner. The incumbent will also research and analyze data to address standard operational challenges and issues within the Customer Service department.

Duties And Responsibilities

Customer Advocate

• Respond to general customer questions via telephone, e-mail, and written correspondence regarding insurance benefits, provider contracts, reimbursement programs, eligibility, and claims in a confidential, professional, and ethical manner.
• Analyze problems and provide information/solutions.
• Research and resolve aged Customer Service open calls within company standards.
• Operate in the Health Care Processing System (HCPS), Imaging systems, and all systems necessary to obtain and extract information with proficiency and skills.
• Develop and maintain positive customer relations and coordinate with various functions within the company to ensure customer requests and questions are handled appropriately and in a timely manner.
• Be accountable when you uncover an issue or trend by helping to assess and report its impact, making improvements, and course-correcting along the way.
• Follow quality guidelines to provide exceptional customer support and ensure scores meet or exceed expectations.

Call Center Support

• Accurately document database activity and customer interactions for tracking and analysis to identify trends and address operational and service issues.
• Research and analyze data to address standard operational challenges and customer service issues.
• Provide customers with requested information, including difficult and upset customers.
• Meet or exceed all department and performance service metrics.
• Communicate with the appropriate departments and identify service issues.
• Identify inefficiencies within the established processes and suggest possible solutions to save time, reduce risk, and/or reduce expenses.

Other

• Maintain regular attendance per employee handbook guidelines.
• Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering results.
• Maintain internet speed of 40 MB download and 10 MB upload and router with wired Ethernet.
• Maintain a HIPAA-compliant workstation and utilize appropriate security techniques to ensure HIPAA-required protection of all confidential/protected client data.
• Maintain and service safety equipment (e.g., smoke detector, fire extinguisher, first aid kit).
• All other duties as assigned.

Physical demands/Work Environment

The physical demands and work environment described here represent those that an employee must meet to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.

Qualifications

• High School diploma or GED and/or one (1) to three (3) years of experience in customer service within a call center environment, preferred.
• Knowledge of Health Benefits and eligibility preferred.
• Good communication and telephone skills with a very clear and concise speaking voice.
• Proficient written communication skills with the ability to learn new software and navigate multiple systems at once.
• Moderate keyboarding skills including proficiency with database management.
• Proficient organizational and time management skills.
• Adaptive in constantly changing environment.
• Skilled in researching and resolving standard technical issues or client problems as they arise.
• Good judgement, negotiation abilities and capacity to work with minimal supervision.
• Capable to learn and understand company’s end-user software programs.
• Ability to meet or exceed departmental service metrics.
• Fluent in English (oral and written) required. Bilingual in Spanish preferred.
• Internet access provided by a cable or fiber provider with 40 MB download and 10 MB upload speeds.
• Home router with wired Ethernet (wireless connections and hotspots are not permitted).
• A designated room for your office or steps taken to protect company information (e.g., facing computer towards wall, etc.)
• A functioning smoke detector, fire extinguisher, and first aid kit on site.