Customer Service Representative I (4300)

The Word & Brown Companies; Orange (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Word & Brown Companies is seeking a Customer Service Rep I to handle calls and emails about California Choice plans for groups, members, brokers and agencies. You will educate customers, verify enrollments, and resolve issues while maintaining HIPAA compliance.

Ideal candidates have two years of CSR experience, strong communication skills, and proficiency in Microsoft Office; bilingual Spanish is a plus. On-site work with a focus on accuracy and service excellence.

Qualifications

• High school diploma or equivalent required.
• Two years of customer service experience required.
• Excellent verbal and written communication under pressure.
• Knowledge of the health insurance industry preferred.
• Spanish language knowledge a plus.

Responsibilities

• Handle calls and emails to resolve inquiries on California Choice plans.
• Educate customers on enrollment, ID cards, and procedures.
• Follow up on broker issues and client groups.
• Verify enrollments and assist with eligibility and benefits.
• Document interactions in the call tracking system.
• Adhere to HIPAA and PHI guidelines.
• Meet quality and productivity standards (90% call reviews, 100% daily calls).

Skills

Verbal communication

Written communication

Call handling

Data entry 55 WPM

MS Word/Excel/Outlook

Two years CSR experience

Bilingual Spanish (nice)

Problem solving

English proficiency

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Customer Service Rep I handles calls from customers to resolve, educate, follow-up and respond to questions regarding California Choice plan administration and procedures for groups, members, brokers and general agencies.

Essential Functions

• Understanding of company policies and procedures as they apply toCalifornia Choice plans
• Answers questions via telephone or email from groups regarding new hires,billing, rates, supplies, administrative procedures, etc.
• Educates, via telephone or email, employees/dependents regarding IDcards, administrative procedures, dependent coverage, address changes, etc.
• Follows-up on calls and emails from brokers regarding problems that theirgroups are experiencing with providers.
• Ability to interact with brokers, general agents and sales representatives ona daily basis and must be able to answer questions regarding CaliforniaChoice processes.
• Responds to calls from providers to confirm eligibility and benefits
• Verifies enrollments and resolves issues with carriers.
• Expedites processing of members enrollment with carrier if urgent servicesare needed.
• Review and submit appeal requests from groups.
• Review /Audit group billing and explain to clients in clear and accuratemanner.
• Document calls in call tracking system.
• Ability to work in a paperless environment with the Doc Link system.
• Departmental standard requires each Customer Service Representative toprovide Service of Unequalled Excellence to all callers by maintaining anaverage of 90% or greater on Call Reviews.
• Answer at least 100% of the daily call volume average.
• Provide clear and explicit documentation while maintaining percentage at a level of 90% or higher daily in applicable databases (i.e. Doc Link and Opportunity)
• Make busy time of 20 minutes or less per day.
• Meet department standards for quality and quantity of work.
• Meet department and team standards for turnaround times.
• Adhere to all HIPAA (Health Insurance Portability and Accountability Act) and PHI (Personal Health Information) guidelines.
• On-site or remote regular attendance and punctuality are essential functions of the job.
• Performs other business tasks or functions as assigned.

Qualifications

Knowledge, Skills & Abilities Required

• Must have excellent verbal and written communication skills, especially under pressure.
• Ability to handle irate customers in a courteous, patient, calm and positive manner while maintaining a high quality and quantity of work.
• Experience in handling high call volume.
• Must be computer literate in Microsoft Word, Excel and Outlook.
• Accurate data entry skills a must. Computer literate (Windows) and Word Processing Skills (MSWord). Typing at 55 WPM or more.
• Minimum work experience of two (2) years of customer service experience required.
• Must be able to work in a fast-paced environment where deadlines are a priority and handling multiple assignments simultaneously.
• Problem Solving Skills required.
• Must have a proficient knowledge of the English language.
• Proficient knowledge of the Spanish language is a plus. If hired as a Bilingual representative, Language Assistance Certification is required every two (2) years.
• Knowledge of the health insurance industry is preferred.

Additional Competencies

Action Oriented, Approachability, Customer Focus, Humor, Listening, Patience, Self-Knowledge, Technical Learning, Time Management, Written Communication

Educational Requirements

High school diploma or equivalent required.

Physical Requirements

Must be able to sit for extended periods of time and occasional standing and walking. Must have adequate hearing for phone work. Vision requirements include close vision and the ability to adjust focus. Must be able to communicate effectively in English. Must be able to use a keyboard and other office equipment. Ability to lift up to 30 pounds occasionally.