Customer Service Representative I

Service Experts; Richardson (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

Service Experts Heating & Air Conditioning is seeking an entry-level Customer Service Representative I in Richardson, TX. The role involves handling calls, emails, and chats to assist customers with routine inquiries, billing questions, and scheduling.

You will work under close supervision while building knowledge of services and promotions. Ideal candidates have a high school diploma and 0–2 years in customer service, with strong communication and multitasking abilities.

Qualifications

• High school diploma or equivalent with 0–2 years in customer service or similar setting.
• Experience using computers and administrative systems is preferred.
• Able to multitask and work in a fast-paced environment.
• Strong customer-service, communication, and interpersonal skills.
• Clear communication with customers and colleagues to resolve issues.

Responsibilities

• Answer incoming customer calls and route to appropriate person.
• Maintain good customer relations and ensure calls meet standards.
• Resolve customer concerns via phone, email, chat, and scheduling inquiries.
• Update customer records and dispositions in the system.
• Assist with dispatching and communicate service status to customers.
• Stay informed on all products, services, and promotions.

Skills

Customer service

Communication

Multitasking

Teamwork

Problem solving

Interpersonal skills

Time management

Education

High School Diploma/GED

Job description

Welcome!

The Customer Service Representative I is an entry-level position, typically requiring little to no prior knowledge or experience to assist with routine and standard projects and assignments within the Customer Service family. Works under close supervision.

Key Responsibilities:

• Answers incoming phone calls from customers and assists call or routes call to appropriate person

• Maintains good customer relations and ensures that all calls meet Service Experts' standards

• Handles and resolves a variety of customer concerns, complaints, and questions by phone, email, Chat, (questions may include billing inquires, technician ETA, scheduling issues, and general company product and service questions)

• Resolves problems by clarifying issues, researching, exploring answers/alternative solutions, implementing solutions, and escalating unresolved issues

• Maintains customer records by updating account information

• Accurately dispositions calls in call monitoring software

• Adheres to CPI compliance regulations when taking payments over the phone

• Updates capacity planner whenever calls or booked, rescheduled or cancelled

• Works with Sales and Service Coordinator to improve accuracy in scheduling and speed of response

• Communicates with customers on the status of service calls

• Assists with dispatching as needed

• Continually maintains working knowledge of all company products, services, and promotions

• Working with dispatch to improve accuracy in scheduling and speed of response

• Reliable attendance and on-time job performance

Qualifications:

• High school diploma or equivalent with 0-2 years experience working in customer service or other customer-facing environment

• Experience or training the use of computers and related systems in an administrative office environment

• Must be able to multi-task and work effectively in fast-paced and constantly changing work environment. Must be comfortable switching rapidly between tasks with no loss in efficiency and effectiveness.

• Excellent customer-service, communication, and interpersonal skills

• Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns

• Ability to effectively communicate with co-workers and customers in a pleasant, business-like, and customer-focused manner. Ability to communicate with a diverse customer population.

• Ability to work effectively in both a team and an independent environment

• Ability to make decisions based on established guidelines and procedures

• Ability to accept empowerment and to be prepared to make decisions regarding customer satisfaction with confidence

• Effective organizational and time-management skills. Must be able to prioritize work based on service demands

• An understanding and knowledge of the HVAC/Refrigeration Industry is an asset

• Performs similar/other duties as needed or assigned

• Minimum Experience: 0 - 2 years
• Minimum Education: High School Diploma/GED

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Service Experts Heating & Air Conditioning is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Service Experts.

Service Experts is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation, please email [e-mail]