Customer Service Representative I

Ottobock SE & Co. KGaA; Austin (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Paid time off

Company-paid life insurance

Job summary

A healthcare company is seeking a Customer Service Representative in Austin, TX. This role involves supporting after-care customers, handling inquiries, and ensuring customer satisfaction. Candidates should have real-related experience and excellent communication skills. The position allows remote work after training, with required availability during business hours.

Qualifications

• Minimum two-year associate degree or 2 years work experience in customer service.
• Excellent interpersonal communication skills with emphasis on telephone skills.
• 1-3 years of data entry experience required.

Responsibilities

• Create a world-class experience for internal and external customers.
• Answer and deal with incoming calls courteously and professionally.
• Prepare service and repair estimates for out-of-warranty devices.

Skills

Interpersonal communication

Data entry

Troubleshooting

Organizational skills

Adaptability

Education

Associate degree or equivalent work experience

Tools

Microsoft Office

Enterprise software solutions

Job description

For more than a century Ottobock has pursued the mission of helping people living with limb loss or mobility challenges regain or maintain their freedom of movement. We do this through the development of leading prosthetic, orthotic and wheelchair innovation and an unwavering commitment to delivering superior patient care experiences. As a growing healthcare company, we continue to invest in both our people and new service offerings. With more than 10,000 employees worldwide and 1,000 across North America, we are dedicated to advancing the O&P industry and improving the lives of the people served by it.

We are looking for a Customer Service Representative to support our After-Care Team/Customers in Austin.

(In office for initial training and 1-2x a month. Will work remotely from home majority of schedule - must accommodate 9:30AM-6:00PM CST after training complete)

Responsible for creating a high level of satisfaction for customers who contact Ottobock after the sale to request information regarding warranty and maintenance, report problems or complaints, schedule a product loaner, and request repair estimates. Specifically responsible for using company procedures and systems, knowledge of products, and personal resourcefulness to process customer requests, resolve customer problems and complaints, and provide the Ottobock customer experience.

Duties & Responsibilities

• Create a world class experience for internal and external customers
• Answer and deal with incoming calls courteously and professionally, regardless of the caller’s demeanor.
• Liaise between customers and technicians to provide detailed explanations of repairs performed and expected completion dates.
• Provide accurate information at the time of service and repair on loaner availability, estimates, and warranty.
• Schedule outbound loaner devices based on inventory and customer need by dates
• Appropriately task individuals within the global organization to keep repair jobs moving forward
• Prepare service and repair estimates for out of warranty devices
• Complete and close open documents in SAP
• Know which additional parts or accessories are required for loaner products and add those to the schedule
• Recover outstanding loaners from customers and patients by reading reports and corresponding via email and phone
• Gather appropriate information from customers regarding problems and complaints, determine if FDA or standard escalation is required, properly code complaints and record them, and direct complaint to more senior associate for resolution
• Verify and update customer information as necessary to maintain accuracy of records
• Records and reports the status of equipment returns, repairs, replacements, sales orders and delivery schedules
• Maintains records of returns, schedule changes, product pricing, and resolves return credit problems
• Understanding of medical billing and reimbursement to support customer needs with loaners and repairs
• Redirect incoming customer inquiries to correct person/department
• Participate in local and global departmental meetings, team building, process improvements, and required training

Qualifications

• Minimum two-year associate degree or 2 years workexperience in a remote customer service related environmentand a high school diploma or equivalent.
• Must have a designated space to work with little to no distractions during working hours.
• Excellent interpersonal communication skills with emphasis on telephone skills. Ability to continually switch between phones, tasks and emails through out the day.
• Experience with enterprise-based software solutions preferred
• Proficiency with written communication
• Able to effectively handle customer complaints
• 1-3 years data entry experience required
• Able to use Internet and email with proficiency with Microsoft Office products. Ability to independently set up home office laptop, monitor’s, keyboard and mouse. Ability to troubleshoot computer issues with IT remotely.
• Resourceful. Customer oriented. Organized and able to handle multiple priorities
• Flexible; adaptable to change
• Able to manage time
• Strong organizational skills and ability to work independently
• Capable of following departmental guidelines and company code of conduct
• Able to work in a team environment
• Able to maintain flexible hours
• Must currently be located in U.S.
• Medical
• Vision
• Health savings accounts with employer contribution
• Flexible spending account options
• Company-paid life insurance policy
• Paid time off
• Company holidays
• Floating holidays
• 100% company-paid short & long-term disability