Customer Service Representative - Call Center

KBS - Kellermeyer Bergensons Services, LLC; Oceanside (CA); Remote; USD 22,000 - 30,000; Full time

Job summary

KBS - Kellermeyer Bergensons Services, LLC is seeking a Customer Service Representative for a 100% remote role in the United States. The position focuses on direct communication with customers and vendors, maintaining service records and work orders, and ensuring SLA adherence.

Strong interpersonal skills and meticulous data entry are essential. The role requires coordinating with multiple departments, triaging inquiries by urgency, and documenting communications, actions, and next steps.

Qualifications

• Knowledge of customer service principles and practices
• 1-2 years’ experience in administrative procedures
• Ability to communicate clearly with customers and vendors

Responsibilities

• Create and manage Service Records, Service Orders, Case Records and QA calls
• Communicate with customers and vendors via phone or email
• Triage inquiries by urgency and provide timely resolutions
• Obtain and evaluate information to address inquiries or complaints
• Schedule and monitor project timelines with vendors
• Document interactions, actions taken, and next steps
• Identify and implement process improvements for efficiency

Skills

Interpersonal skills

Active listening

Conflict management

Stress management

Written and verbal communication

Detail orientation

Data entry accuracy

Excel proficiency

Time management

Education

High School Diploma or equivalent

Bachelor’s degree is a plus

Tools

Microsoft Office Suite

Excel (VLOOKUP, Pivot Tables)

Job description

About KBS

Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including retail, industrial and logistics, healthcare, education, manufacturing, and more—maintain clean, efficient, and welcoming spaces that support their operations. As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.

This is a 100% remote job opportunity

Position Summary

The Customer Service Representative position requires exceptional interpersonal skills and attention to detail. The position’s primary objectives is to ensure the established service level agreements (SLA), data integrity and communication are adhered to. The position focuses on direct communication with customers and vendors, project scheduling, and coordination across departments to foster optimized interaction with customers. The Customer Service Representative sees the customer service process from many angles and offers feedback on the efficacy of current procedures.

Essential Duties And Responsibilities

• Responsible for accurate and timely creation and management of Service Records, Service Orders, Case Records, IVR Management, Client Work Order systems and QA Calls
• Communicates directly with customers and vendors via phone or email
• Assesses and responds promptly to customer inquiries, comments, and complaints, with the ability to properly triage requests based on urgency
• Obtains and evaluates all relevant information to effectively address customer service inquiries, comments, or complaints
• Handles and resolves customer complaints quickly and professionally, with follow up to ensure that complaints were resolved to the customer’s satisfaction
• Schedules and monitors the completion of customer projects with assigned and existing KBS vendors
• Escalates any projects on the executive weekly reports that need crew assignments to corresponding field managers and Strategic Account Managers
• Identifies, records, and tracks unresolved complaints, and directs them to the appropriate resource for resolution
• Maintains detailed records of written or verbal customer communication, noting the communication date, reason, action(s) taken, and next step(s), if applicable
• Stay abreast of what is working and what is not working and make recommendations to bring greater efficiencies through continuous improvements
• Communicates and coordinates with internal departments regarding customer inquiries, comments, and complaints, project scheduling, compliance, and any other relevant issues central to improving the customer experience

Additional Duties And Responsibilities

Perform other related duties as required and assigned.

Knowledge

• Facilities Maintenance industry
• Customer service call center operations

Skills

• Interpersonal, listening, and conflict management (EQ)
• Stress management
• Written and oral communication
• Mathematical, analytical and problem-solving skills
• Detail focus
• Data entry accuracy and editing skills
• Management reporting
• Microsoft Office programs to include, but not limited to Word, Excel, PowerPoint and Outlook, with an emphasis on Excel (VLOOKUP, Pivot Tables, Graphs, etc.)

Competencies

• Dealing with ambiguity
• Action Oriented
• Integrity and Trust
• Customer focus
• Priority setting
• Time management

Educational Qualifications/Job Experience Requirements

• Knowledge of customer service principles and practices
• 1-2 years’ experience and knowledge of administrative procedures

Education

• High School Diploma, General Education Degree, or equivalent; Bachelor’s Degree is a plus
• Demonstrated keyboarding skills of at least 40wpm
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Working Conditions/Physical Requirements

• Schedule varies and includes weekends or holidays as needed.

The working conditions and physical environments described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Extended periods of work seated at a desk; repetitive hand motions; prolonged use of computer; occasionally lift and carry up to 25 lbs.
• Ability to speak clearly (use of voice)
• Vision requirements include close vision, distance vision, moderate peripheral vision, depth perception and ability to adjust focus

Working Environment

• Office environment generally mild to moderate conditions including varying temperatures and noise levels conducive to a busy workplace and office equipment
• Lighting varies based on building requirements and may be adjusted within reason
• Time constraints and related pressures to complete work are high

Travel: <5%

The base hourly pay range above represents the minimum and maximum of the pay range for this position. Actual placement within this range will vary based on various factors including but not limited to experience, education, training, and geographic location. Hourly rates may vary based upon state/local minimum wage restrictions. Final hourly rate of pay will be discussed and determined during the hiring process. Hourly employees will be eligible for overtime pay in accordance with applicable law and KBS policy.

We participate in the E-Verify program administered by the U.S. Department of Homeland Security