Customer Service Representative and Production Manager

A to Z Media; New York (NY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

A to Z Media in New York is seeking a dedicated Client Services Coordinator to manage client relationships, track release schedules, and coordinate projects end-to-end from design to delivery.

You will liaise with internal teams, issue POs to vendors, and generate status reports while maintaining production timelines and ensuring client satisfaction.

Qualifications

• Client-focused mindset with commitment to quality.
• Proactive rather than reactive approach to tasks.
• Strong problem-solving abilities and initiative.
• Excellent communication and collaboration with clients and team.
• Enthusiastic, self-motivated and organized.
• Attention to detail and time management skills.
• Ability to manage projects from start to finish.
• Capable of working under pressure and learning new things.

Responsibilities

• Collaborate with clients to understand release schedules and priorities.
• Track and drive end-to-end processes for projects.
• Interface with internal art, design, and production teams.
• Issue purchase orders to vendors locally and internationally.
• Traffick projects through print, manufacturing and delivery stages.
• Provide regular status updates to clients.

Skills

Client-focused

Proactive mindset

Problem solving

Excellent communicator

Collaboration

Detail oriented

Project management

Work under pressure

Willing to learn

Tools

Microsoft Office

Google Suite

Job description

Founded in 1994, A to Z Media is a family-owned company specializing in Vinyl, CD, DVD, Promotional Product and Apparel, and Manufacturing Services. For over 30 years, we have been committed to delivering exceptional customer service, high-quality products, and competitive pricing for our global clientele. We work closely with clients to provide bespoke manufacturing solutions, including special printing, packaging, production, and logistical support. Our clients range from indie labels and branding agencies to distributors and Fortune 500 companies. At A to Z Media, we pride ourselves on being a true partner in bringing creative visions to life.

This is an incredible opportunity to join a growing creative, high performance and fun Company integrated with music and other creative industries.

The ideal candidate is a problem solver and is up for everything - no task or project is too large or too small. It is important to us that you are 'hands on' and willing to tackle any challenge.

Responsibilities

The primary role is to work closely with our client base to understand their release schedules and priorities, and to ensure the best possible customer service.

You will be tracking and driving the process from end to end which includes

• Working with internal art department trafficking jobs through design/proofing stage
• Issuing purchase orders to all vendors, both domestic and international
• Trafficking all projects through print, manufacturing and delivery to final destination
• Communicating on a regular basis with the client as to the status of their projects
• Communicating via phone, email, zoom, etc., both domestic and international
• Maintaining an accurate production schedule and generate weekly status reports for clients
• Navigate internal schedules for domestic and international projects
• Correctly invoicing clients and ensuring that all billable parts are included
• Liaise with in-house Sales personnel as and when necessary
• Additional duties and responsibilities as assigned

The ideal candidate is

• Client-focused and quality-obsessed
• Proactive not reactive
• A problem solver
• A great communicator
• A great collaborator
• Enthusiastic and self-motivated
• Detail oriented and organized
• Able to project manage and see a project through from start to finish
• Able to work well under pressure
• Not afraid to learn new things

The ideal candidate has

• Excellent organizational skills including in-box management
• Excellent time management skills
• Excellent phone manner and people skills
• A team player attitude
• Knowledge of Microsoft Office
• Knowledge of Google Suite
• A love of music

$45,000 - $65,000, Full Time, On-Site to Hybrid