Customer Service Representative 1

University of Miami; United States; On-site; USD 35,000 - 48,000; Full time

Job summary

The University of Miami Department of Pathology Administration is seeking a full-time Customer Service Representative 1 to work on-site in Miami, FL. You will respond to general inquiries and service requests and help resolve issues.

You will keep records of interactions in the database and escalate unresolved matters to leadership when needed while maintaining confidentiality. The role requires strong communication skills, discretion with sensitive information, and the ability to work evenings,

Qualifications

• Education: High School Diploma or equivalent.
• Experience: Minimum 1 year of relevant experience.
• Ability to communicate effectively in both oral and written form; handle confidential information discreetly.

Responsibilities

• Receives, addresses, and responds to general inquiries and requests for service or support.
• Researches inquiries to address issues or concerns and refers to other departments as needed.
• Resolves routine problems and communicates solutions to customers or patients.
• Keeps records of customer interactions in the database.
• Escalates unresolved grievances to department leadership for review.
• Maintains discretion with confidential information and adheres to policies.
• Performs additional duties as assigned by leadership and supports departmental priorities.

Skills

Communication

Customer service

Problem solving

Education

High School Diploma

Tools

Microsoft Office

Job description

CORE JOB SUMMARY

The Department of Pathology Administration has an exciting opportunity for a full-time, Customer Service Representative 1 to work on-site in Miami, FL.

CORE JOB FUNCTIONS

1. Receives, addresses, and responds to general inquiries, requests for service/support, and/or complaints.
2. Researches all inquiries to address any issues or concerns. Refers concerns to other service areas/departments for follow-up, as needed.
3. Resolves routine and basic problems and communicates solutions or requested information to the customer or patient. Verifies that appropriate changes/resolutions have been finalized.
4. Keeps records of customer interactions, recording details of inquiries, complaints, comments, and final resolution in the applicable database.
5. Escalates and refers unresolved customer grievances to department leadership for further review, as necessary.
6. Reviews and processes confidential information with discretion.
7. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Education: High School Diploma or equivalent
• Certification and Licensing: Not Applicable OR Certification in relevant specialty or field
• Experience: Minimum 1 year of relevant experience
• Knowledge, Skills and Attitudes: Ability to communicate effectively in both oral and written form. Ability to recognize, analyze and solve a variety of problems. Ability to process and handle confidential information with discretion. Ability to work evening, nights, and weekends as necessary. Proficiency in computer software (i.e., Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions Returns pathology cases to the originating facility or case owner to fulfill client requirements and ensure continuity of case management in a timely and accurate manner. Verifies the completeness of information and materials prior to sending out to external facilities to maintain quality standards, safeguard confidential data, and meet time-sensitive operational needs. Requests additional materials from outside facilities as needed to complete documentation and specimen sets required for accurate diagnosis by pathologists, in accordance with procedural specifications. Serves as a communication liaison between external facilities and PCC to ensure accurate case coordination and efficient information flow under tight deadlines. Identifies and resolves issues related to missing specimens or incomplete documentation to prevent diagnostic delays and maintain process efficiency. Provides cross-functional support by serving as a backup resource for other tasks to promote operational flexibility and accountability. Collaborates with faculty, residents, and fellows to locate missing specimens requested by pathologists, external entities, or clinicians to support timely diagnostic workflows and effective patient care. Performs other duties as assigned by leadership to address evolving departmental priorities and ensure continuous service delivery.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.