Customer Service Representative

Vitalizing Business Solutions Inc.; Winchester (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Vitalizing Business Solutions Inc. in Winchester, KY is seeking a Customer Service Representative to be the primary contact for ACA beneficiaries, providing accurate information and guiding through Medicare/Medicaid benefits.

This on-site role requires empathy, clear communication, and the ability to document interactions accurately in our CRM. The CSR will handle inbound calls, assist with enrollment and statements, comply with CMS/HIPAA guidelines, and work collaboratively with teammates to

Qualifications

• High School Diploma or GED is required.
• Minimum 1 year of customer service experience.
• Must read and speak English clearly.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office.
• On-site requirement in Winchester, KY.

Responsibilities

• Answer inbound calls from Medicare and Medicaid recipients regarding benefits, eligibility, claims, and coverage.
• Assist beneficiaries with statements, enrollment processes, and locating providers.
• Adhere to CMS regulations, HIPAA guidelines, and company policies.

Skills

Customer service

Communication skills

Active listening

Empathy

Data entry

Team player

English fluency

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

The Customer Service Representative (CSR) is the primary point of contact for Market Place Affordable Care Act (ACA) beneficiaries seeking assistance with their healthcare benefits. Based in Winchester, Kentucky call center, this role requires a compassionate and knowledgeable individual dedicated to providing accurate information, resolving inquiries, and guiding recipients through their Medicare and Medicaid benefits and related processes. Successful CSRs possess strong communication skills, empathy, and technical proficiency with call center software. This position is considered non-exempt, meaning the employee is eligible for overtime pay under the provisions of the Fair Labor Standards Act (FSLA).

• Customer Support: Answer inbound calls from Medicare and Medicaid recipients (and potentially family members or caregivers) regarding their benefits, eligibility, claims, coverage, and related programs. Address inquires, concerns, and complaints with empathy and professionalism, ensuring each caller feels heard and valued.
• Customer Service: Assist beneficiaries with understanding their statements, navigating enrollment processes, and locating providers. Identify customer needs and offer appropriate solutions or guidance, striving for first call resolution whenever possible.
• Compliance and Quality: Adhere strictly to CMS regulations, HIPAA guidelines, and company policies to ensure security and confidentiality beneficiary information.
• Documentation and Data Entry: Accurately document all caller interactions, inquires, and resolutions in the Customer Relationship Management (CRM) system and other relevant databases. Enter and update beneficiary information with the precision and attention to detail.
• Problem Resolution and Escalation: Analyze problems and determine the best solution or path to resolution, escalating complex issues to supervisors or specialized teams when necessary. Assure timely follow-up on pending cases and communicate expected resolution times to beneficiaries.
• Continuous Learning: Maintain up-to-date knowledge of evolving CMS regulations, policies, and program updates. Participate actively in on-going training and development programs to enhance skills and knowledge.

Requirements

• High School Diploma or GED required.
• Minimum of 1 year of customer service experience, preferably a call center, healthcare, or government- regulated environment.
• Must be able to speak and read English clearly, professionally, and fluently
• Excellent verbal and written communication skills.
• Strong active listening skills and empathy.
• Experience with handling escalations, ensuring quality service, and improving customer experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• May be required to work overtime and scheduled holidays.
• Must work on-site at the Winchester, Kentucky office location.
• Must complete and certify in all required internal training programs, including CMS Medicare and Medicaid specific training.
• Must have the ability to work as a member of a team and collaborate with colleagues.
• Must have the ability to navigate multiple computer systems and enter data accurately while speaking with callers.