Customer Service Representative

Halyard Health; Virginia, Northern (IL, KY); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Healthcare plan (medical, dental, vis

Educational assistance

Employer-paid life insurance

Disability coverage

Parental leave

HSA & 401(k)

Paid holidays and leave

Well-being programs

Job summary

Owens & Minor is seeking a Customer Experience-focused Senior CSR to support order management, product flow, backorder handling, and credits. You will serve as a senior contact for customers, ensuring satisfaction through accurate orders and proactive communication.

The role emphasizes professional client interactions, problem resolution, and cross-functional collaboration across the Customer Service team and other O&M groups.

Qualifications

• Provide superior customer service with a professional demeanor.
• Respond to inquiries professionally to achieve high first-contact resolution.
• Act as internal champion for customer experience.
• Prioritize and triage customer requests using healthcare knowledge.

Responsibilities

• Enter manual orders accurately to support customer requests.
• Document order details and correct errors in UOM/product numbers.
• Coordinate with Operations to resolve shipping discrepancies.
• Communicate order status and issues to customers promptly.
• Manage backorder reporting to meet service levels.

Skills

Customer service

Order entry

Communication

Problem solving

Cross-functional collaboration

Tools

CRM software

ERP

Job description

Owens & Minor is a global healthcare solutions company providing essential products, services and technology solutions that support care delivery in leading hospitals, health systems and research centers around the world. For over 140 years, Owens & Minor has delivered comfort and confidence behind the scenes, so healthcare stays at the forefront, helping to make each day better for the hospitals, healthcare partners, and communities we serve. Powered by more than 14,000 teammates worldwide, Owens & Minor exists because every day, everywhere,Life Takes Care™.

Global Reach with a Local Touch

140+ years serving healthcare Over 14,000 teammates worldwide Serving healthcare partners in 80 countries Manufacturing facilities in the U.S., Honduras, Mexico, Thailand and Ireland 40+ distribution centers Portfolio of 300 propriety and branded product offerings 1,000 branded medical product suppliers 4,000 healthcare partners served

Benefits

• Comprehensive Healthcare Plan-Medical, dental, and vision plans start on day one of employment for full‑time teammates.
• Educational Assistance-We offer educationalassistanceto all eligible teammates enrolled in an approved, accredited collegiate program.
• Employer-Paid Life Insurance and Disability-We offer employer-paid life insurance and disabilitycoverage.
• Voluntary Supplemental Programs–We offer additional options to secure your financial future including supplemental life, hospitalization, critical illness, and other insurance programs.
• Support for your Growing Family– Adoption assistance, fertility benefits (in medical plan) and parental leave are available for teammates planning for a family.
• Health Savings Account (HSA)and401(k)-We offer these voluntary financial programs to help teammates prepare for their future, as well as other voluntary benefits.
• Paid Leave-In addition to sick days and short‑term leave, we offer holidays, vacation days, personal days, andadditionaltypes of leave– including parental leave.
• Well-Being–Also included in our offering is a Teammate Assistance Program (TAP), Calm Health, Cancer Resources Services, and discount programs– all at no cost to you.

POSITION SUMMARY

Supports the Owens & Minor Customer Experience by providing superior customer service to clients using critical thinking skills and resources provided. Steps in and acts in all functions (order management, product flow, backorder management, and credits) on the Customer Service team as needed. Acts as senior customer point of contact in a manner that maximizes customer satisfaction. Senior CSR level with more one on one interaction with the customer. The anticipated pay range for this role is as follows: up to $24 hr./. The actual compensation offered may vary based on job related factors such as experience, skills, education and location.

RESPONSIBILITIES

• Responsible for customer experience, maintaining a professional demeanor during entire interaction with customers.
• Answers incoming inquiries in a professional, courteous, and efficient manner. Provides superior service to clients resulting in high rate of first contact resolution.
• Acts as an internal champion for customer experience.
• Handles all incoming issues and either resolves them or assigns tasks to the appropriate team within Customer Service or other internal O&M team, using smart customer‑focused decision‑making skills; forwards all non‑essential duties to the appropriate support desks (backorders, drop ships, credits) and escalates issues as appropriate.
• Follows up on all outstanding tasks to ensure completion and provides updates to customers as needed.
• Anticipates, and where appropriate, mitigates any issues before they can negatively impact on the customer experience.
• Proactively communicates surfaced issues to the Customer to address and resolve as quickly as possible.
• Fully documents all work performed and communications conducted with customers using case management software to appropriately record and track outstanding activities.
• Understands and prioritizes incoming requests using in depth knowledge of healthcare critical and customer specific needs.
• Acts as liaison for all customer interaction and escalation point, as necessary.
• Triages complex issues, acting as point person to ensure timely resolution.

Customer Order Management

• Accurately enters manual orders as needed to support customer request.
• Accurately records detailed information about the order as requested.
• Researches and verifies order line errors and accurately corrects UOM/product/part number issues within customer requirements.
• Works with Operations and Inventory Control to research and account for shipping/receiving discrepancies when a supplier has indicated they have shipped goods not yet in O&M inventory.
• Adjust customer order quantities within Enterprise Resource Program (ERP) to accurately reflect flow of goods.
• Communicates updates of order lines/order issues to customer effectively and timely.

Customer Order Status Inquiry

• Researches and responds to all order ETA requests in a timely manner.
• Collaborates with various supply chain touchpoints [Suppliers, Distribution Centers (DC), transportation companies, Master Data Management (MDM) team, etc.] to research item status for all work assigned to proactively prevent customer order issues.
• Populates order status information into Customer Backorder reporting in a timely manner to meet daily Service Level Requirements.
• Executes all expedites and Inter‑Branch Transfer (IBT) requests in an accurate and cost sensitive manner.

Customer Backorder Reporting Management

• Research and documents status of unfilled customer sales order lines for work assigned post customer sales order cutoff.
• Populates information into Customer backorder reporting in a timely manner to match daily service level requirements.

Returns/Credits

• Accurately records reports of shipping discrepancies, customer requests for return and receipt of unsalable products and opens case in CRM tool; effectively communicates O & M return policy to customers and ensures that customer understands the policy.
• Processes credits, re‑ships and returns and obtains Certificate‑of‑Destruction for items not returned.
• Sends Return Goods Authorizations (RGAs) and works with distribution centers (DC) on need for Call Tags.
• Assures all appropriate fees are accurately assessed in accordance with O&M policy.

Supply Disruption Root Cause Identification

• Identifies problem vendors and escalates recurring issues such as recalls, consistently late orders, receiving discrepancies caused by damaged or missing product, and missed delivery appointments.
• Identifies receiving delays at the Distribution Centers (DC) and or Manufacturing sites and works with the Regional Asset Manager & General Manager to resolve.

Cross-functional

• Maintains some cross‑functional knowledge of other CS team roles.
• Collaborates directly with other customer service, purchasing support, and finance operations teammates.

Internal Communication

• Acts as the main point of contact for customer service team.
• Works within a shared‑services environment, with matrix reporting lines to Customer Experience leadership and Service Process leadership.

External Communication

• Responds and communicates directly with customers on all order management service requests.
• Communicates with vendors to determine the status of customer orders.
• Performs additional duties as directed.

Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.

At Owens & Minor, our greatest strength is the unrivaled dedication of our teammates. Powered by more than 14,000 teammates worldwide, Owens & Minor delivers comfort and confidence behind the scenes so healthcare stays at the forefront.

We appreciate your interest in joining Team O&M!