Customer Service Representative

Airtron; Town of Charlotte (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Airtron in New York is seeking a Customer Service Representative to support day-to-day operations by addressing customer needs and inquiries, and collaborating with field staff and management.

Responsibilities include phone handling, order processing, scheduling, data entry, and resolving complaints in accordance with consumer laws; open, fast-paced environment with growth opportunities.

Qualifications

• High school diploma or GED required.
• 2–4 years of office experience with phone-based customer support.
• Proficient in Excel, Word and Outlook.
• Strong written and verbal English communication.

Responsibilities

• Answers phones, schedules customers and assists with inquiries.
• Processes payments, refunds, and service plans as needed.
• Maintains data entry and uses emails and texting to route resources.
• Ensures customer issues are resolved fairly and per policy.

Skills

Customer service mindset

Effective communication

Team player

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description:

Job Summary

The Customer Service Representative will support the operational business needs by communicating with and addressing all customer needs and inquiries as well as partnering with field employees and management and completing all applicable administrative duties.

Essential Duties/Responsibilities*

• Answers phones, schedules customers and assists customers with any/all inquiries.
• Provides customer services relating to sales, sales promotions, installations and communications.
• Takes incoming and makes outbound calls, processes credit cards, offers service plans, schedules appointments, processes refunds.
• Manages all data entry including but not limited to utilization of emails, text messages and other communicative tools to help efficiently route manpower and other resources throughout the days.
• Makes outbound customer phone calls in limited situations typically when following up on permits and inspections as well as rescheduling services for customers.
• Ensures that good customer relations are maintained, and that customer claims and complaints are resolved fairly, effectively and in accordance with the consumer laws.
• Follows location initiatives and proactively informs and educates customers.
• Makes recommendations and in some cases develops improvement plans in response to customer surveys.
• Follows all company policies and procedures, including but not limited to safety.
• Other duties as assigned.

* Duties may vary by location.

Minimum Requirements

• High School Diploma or GED.
• 2-4 years of experience working in an office setting with a minimum of 20% of daily duties assisting customers over the phone.
• General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook.
• Must be able to communicate in English effectively, both verbally and in writing.
• Valid driver’s license required.
• Ability to work overtime with little notice; weekends hours may occasionally be required.

Preferred Qualifications

• Completed college course work.

Additional Knowledge, Skills and Abilities

• Customer service mindset.
• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills.
• Able to work in a fast-paced environment.
• Strong organizational skills, attention to detail and the ability to multi-task.
• Willingness to learn and be a part of a team.
• Positive attitude and a team player.
• Related work experience may be substituted for education.
• Ability to build positive relationships with customers, both internal and external.
• Willingness and ability to work collaboratively with all levels of the organization.
• Safety mindset and acceptance of a safety culture.

Working Conditions

• Open office environment.
• Fast-paced environment.

Physical Requirements

• Must be able to lift/move up to 20 pounds frequently.
• Frequently performs tasks requiring bending at the waist, kneeling or crouching.
• Must be able to adhere to long periods of standing, walking or sitting.
• Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely.
• With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception.
• Ability to express or exchange ideas by means of the spoken word to impart oral information to others.
• Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad.
• Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools.

Airtron is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.