Customer Service Representative

CULLIGAN OF SAN ANTONIO; San Antonio (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Consistent Work hours

Paid Holidays

Paid Time Off

Medical, Dental, & Vision Insurance

Supplemental Insurance

Company Provided Life Insurance & Long

term Disability

401K retirement with Company Match

Company Picnics and Holiday Parties

Company Discounts

Job summary

CULLIGAN OF SAN ANTONIO is seeking a Customer Service Representative to perform clerical and administrative duties and provide professional customer service in a fast-paced office. This role emphasizes collaboration and accurate data handling.

The ideal candidate will manage calls, schedule deliveries and service visits, and maintain customer records with attention to detail. Strong communication and teamwork are essential for success in this office environment.

Qualifications

• HS diploma or GED or equivalent experience.
• Proficiency with Microsoft Office; HRIS and CS databases.
• Strong multitasking, planning, organization and attention to detail.

Responsibilities

• Answer incoming calls promptly from customers or employees.
• Resolve product or service issues and follow up to ensure satisfaction.
• Schedule deliveries and service calls; dispatch technicians or reps.
• Audit batch information in the CS database and reconcile payments.
• Input payroll information into Excel and maintain customer records.
• Attend department meetings and support management as needed.

Skills

Multitasking

Planning and organizing

Attention to detail

Teamwork

Written Communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

HRIS

CSD (customer service database)

GPS Program

Outreach Communication systems

Job description

Description

JOB TITLE: Customer Service Representative

DEPARTMENT: Office Administration

REPORTS TO: Office Manager/ Office Supervisor

SUMMARY:

The Customer Service Representative is responsible for performing clerical and administrative duties in an office setting and provide professional customer service to co-workers and customers. It is of the utmost importance that the person in this position be able to manage the internal change incurred due to a rapidly paced environment. They should be able to share knowledge and experience and be able to easily collaborate with all employees.

BENEFITS:

• Consistent Work hours
• Paid Holidays
• Paid Time Off
• Medical, Dental, & Vision Insurance
• Supplemental Insurance
• Company Provided Life Insurance & Long-term Disability
• 401K retirement with Company Match
• Company Picnics and Holiday Parties
• Company Discounts:

DUTIES AND RESPONSIBILITIES:

• Answer incoming calls promptly from our customers or employees
• Resolve any product or service-related issues; follow-up to ensure complete customer satisfaction
• Schedule deliveries, schedule service calls, dispatch service technicians and/or route representatives to customer locations
• Audit batch information in the Customer Service Database: reconcile quantities, reach out, research and reschedule customers who had missed deliveries or service calls, incoming payment reconciliation, update customer accounts if needed, and post batches accurately
• Take payments and maintain customer records by updating account information
• Handle collection calls and maintain financial accounts by processing customer adjustments when necessary
• Prepare and maintain compliance and regulatory reporting (sales reports, month end reporting, etc.)
• Input customers information accurately and fully into the Customer Service Database
• Filing paperwork- if needed
• Conduct credit checks as needed
• Input payroll information into excel- as needed or advised by management
• Attend department and company meetings as required
• Willing to learn and/or train with or from others
• Performs other related duties as assigned by management.

Requirements

QUALIFICATIONS:

• High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.
• Certificates, licenses and registrations required: None Required
• Computer skills required: Microsoft Office Suite; Outlook, HRIS (Human Resource integrated system), CSD (customer service database), GPS Program, Outreach Communication systems
• Other skills or Qualities required:
• Multitasking Capabilities
• Planning and organizing
• Attention to detail
• Able to work in as a team with and outside department
• Possesses or practices the following core values: Ethical Practices, team player, professional, knowledgeable or willingness to learn, and dedicated.

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand, walk, sit, talk or hear, & utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• While performing the duties of this job, the noise level in the work environment is usually quiet to moderate
• The employee must occasionally lift and /or move more than 50 pounds / frequently lift and/or move up to 50 pounds / continually lift and/or move up to 25 pounds
• Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus
• Additional remarks regarding work environment: Occasionally may have to move work-spaces due to business needs. Continually work in share office space with other employees.
• Specialized equipment, machines, or vehicles used: Computer and tablets

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.