Customer Service Representative

Jobless; San Ramon (CA); Hybrid; USD 36,000 - 39,000; Full time

Job summary

Face Reality Skincare is seeking a Customer Support Representative to deliver exceptional service across phone, email, and online channels. This hybrid role operates from the San Ramon office Tue-Thu and remotely on Mon and Fri.

The position requires strong communication, empathy, and the ability to manage multiple inquiries with accuracy. Applicants should have at least a high school diploma, with 2+ years in account management or customer service.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• Esthetics License preferred but not required.
• 2+ years of experience in account management or customer service in direct-to-consumer or online wholesale business.
• Experience in a fast-paced customer service role with urgency and high-volume inquiries.
• Quick and accurate information processing.
• Strong project management skills.
• Excellent communication skills, both written and verbal.
• Highly organized, dependable, and proactive in problem solving.

Responsibilities

• Provide outstanding service to customers via phone, email, and online correspondence.
• Collaborate to deliver solutions and follow up for issue resolution.
• Record interactions, process accounts, and document accurately.
• Handle data entry of orders and payments efficiently.
• Manage inbound calls and CSR inboxes; multitask with accuracy.
• Coordinate with team to respond to inquiries within 24 hours.
• Maintain empathy and address customer concerns effectively.
• Assist customers in creating accounts and navigating the website.

Skills

Communication

Multitasking

Time management

Problem solving

Organization

Attention to detail

Verbal communication

Learning mindset

Education

High school diploma or GED

Associate degree preferred

Esthetics License preferred

Job description

About the role

As a Customer Support Representative (CSR) at Face Reality Skincare, you will play a pivotal role in delivering exceptional customer care through various channels, including phone, email, and online correspondence. We are looking for individuals who are patient, empathetic, and adept at effective communication. This position is a Hybrid position working out of our San Ramon office Tuesday - Thursday and remotely Mondays and Fridays. *Please note this position is not eligible for visa sponsorship. Candidates must have authorization to work in the US without current or future sponsorship.

Key Responsibilities

• Provide outstanding service to customers, going the extra mile to engage and build sustainable relationships
• Work collaboratively to deliver appropriate solutions or alternatives, ensuring timely follow-up for issue resolution
• Record customer interactions, process accounts, and maintain accurate documentation
• Handle data entry of orders and payments efficiently
• Manage incoming calls and multiple CSR inboxes, multitasking with accuracy
• Coordinate with team members and departments to respond to daily inquiries within 24 hours
• Exercise independent thinking to meet customer expectations and positively influence their service experience
• Collaborate with the Accounting Department and 3PL for accurate order processing
• Monitor and track customer orders in real-time, investigating and resolving delivery issues
• Assist customers in creating and setting up their accounts, providing guidance on certification and website navigation
• Process return requests efficiently, verify eligibility, and manage return shipping logistics and refunds
• Demonstrate empathy and patience while actively listening to and addressing customer concerns
• Resolve customer complaints and conflicts effectively, ensuring overall satisfaction
• Manage multiple customer inquiries simultaneously, prioritizing tasks based on urgency and ensuring timely responses
• Communicate information clearly and concisely, providing detailed instructions and maintaining professional, courteous communication
• Quick and accurate information processing
• Ability to handle routine customer transactions and work under time constraints
• Analytical skills to evaluate results and defuse upset customers effectively
• Excellent communication skills
• Multitasking, prioritization, and effective time management
• Strong reasoning skills and a willingness to learn new skills

Qualifications and Skills Needed

• High school diploma or GED required; Associate degree preferred
• An Esthetics License preferred but not required, with a genuine interest in professional skincare and education.
• 2+ years of experience in account management or customer service in direct-to-consumer or online wholesale business.
• Experience in a fast-paced customer service role with a sense of urgency and the ability to manage a high volume of inquiries
• Quick and accurate information processing
• Strong project management skills
• Excellent communication skills, both written and verbal
• Highly organized, dependable, and proactive in problem solving
• Multitasking, prioritization, and effective time management skills

At Face Reality you will have the opportunity to:

• Partake in and contribute to a high-growth brand journey
• Be part of a high performing growing team
• Contribute to executing initiatives across professional channels

Physical Demands:

• Must be able to lift and carry objects weighing up to 25 pounds
• Ability to stand, walk, and bend for extended periods
• Excellent hand-eye coordination and manual dexterity
• Ability to move around the office including stooping, crouching, and/or kneeling to troubleshoot issues
• Must possess a valid driver’s license and have a clean driving record
• Ability to perform repetitive tasks with accuracy and attention to detail
• Must be able to communicate effectively in verbal and written form
• Comfortable lifting, pushing, and pulling equipment and materials
• Comfortable using a computer, keyboard, and mouse

Salary: $26-$28 per hour plus yearly bonus and full benefits package

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

About Face Reality:

Face Reality Skincare was created with one goal: to give people clear skin for good. With over 50 million people experiencing the physical and emotional toll of acne each year in the US, we made it our mission to develop an effective way to achieve clear skin through our clinically verified Clear Skin MethodTM, an adaptive method combining in-clinic treatments from certified skincare professionals, personalized at home product routines and lifestyle guidance. We are dedicated to giving not just real results but celebrating people and their skin at every part of their journey.

Our Core Values

Integrity, Inclusion, Collaboration, Adaptability, Accessibility

Our supportive business model ensures that everyone has a clear path to success and growth. We foster an inclusive space in which people are valued for who they are and are encouraged to collaborate to see goals fully realized. Fostering an open, honest culture gives us the opportunity to achieve greater trust internally and externally. Remaining flexible and adaptive allows us to remain responsive to the ever-changing world. Doing right, even if it is difficult, is of the utmost importance.