Customer Service Representative

Custom Flavors; San Clemente (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Custom Flavors in San Clemente, CA is seeking a Customer Service Representative to support order processing, customer communications, and administrative tasks within the CS department. You will handle inquiries, maintain records, and help ensure smooth operations.

You will use ERP tools, collaborate with Accounting on payments and AR, and work with Production, Sales, and Purchasing to meet customer needs and timely delivery.

Qualifications

• 3+ years of customer support experience required.
• High school diploma or equivalent.
• Bachelor’s degree preferred.
• Deacom or similar ERP experience preferred.

Responsibilities

• Build sustainable relationships by communicating with customers and coordinating outbound communication.
• Answer customer service calls and provide updates on order status, lead times, and pricing.
• Utilize ERP systems to file customer documents, process orders, and keep records of interactions.
• Answer new customer inquiries, outline notes, and send to the appropriate Account Manager.
• Review processes and procedures to continually improve our support to customers.
• Collaborate with Accounting to process payments and evaluate accounts receivable.
• Collaborate with cross-functional teams to ensure customer needs are satisfied.
• Accurately and efficiently process orders end-to-end for timely delivery.
• Additional duties as assigned.

Skills

Communication

Organization

Time management

Multitasking

MS Office

Mathematics

Customer service

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Deacom ERP

Job description

Position Summary and Purpose:

The Customer Service Representative aids and facilitates Customer Service processes, playing a key role in the administrative support of the Customer Service department. Primary duties include preparing correspondence, fulfilling customer needs, and processing orders. This position will report to the Customer Service Supervisor.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Build sustainable relationships by communicating independently with customers and coordinating outbound communication to potential customers.
• Answer customer service calls and provide updates on order status, lead times, and pricing.
• Utilize ERP systems to file customer documents, process orders, and keep records of customer interactions.
• Answer new customer inquiries, outline notes, and send to the appropriate Account Manager.
• Review processes and procedures to continually improve our support to customers.
• Collaborate with the Accounting department to process customer payments and evaluate accounts receivable and overdue customer accounts.
• Collaborate with cross-functional teams, including Production, Sales, Purchasing, and others, to ensure customer needs are satisfied.
• Accurately and efficiently process orders end-to-end, enabling Operations to ensure timely delivery to customers.
• Additional duties as assigned.

Required Skills and Abilities:

• Ability to effectively communicate with customers, colleagues, and management.
• Excellent organizational and time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Ability to work effectively on multiple ongoing tasks and projects.
• Outstanding knowledge of Microsoft Office.
• Strong foundation in basic math skills and mathematic conversions.

Physical Demands:

The physical responsibilities described here must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is frequently required to sit, stand, bend, as well as talk and hear. Specific vision abilities required by this job include close vision. Must be able to regularly use hands to handle or feel objects, tools or controls, reach with hands and arms, and climb stairs. The position requires the ability to occasionally lift, push or pull office products and supplies, up to 25 pounds.

Travel:

• Local travel between worksites during the day may be required.

Position Type / Expected Hours of Work

• This is a full-time position. Standard days and hours of work are Monday through Friday, 8:00am - 4:30pm.

Education and Experience:

• High school diploma or equivalent and 3+ years of customer support experience required.
• Bachelor’s degree and 3+ years of customer support experience preferred.
• Deacom or similar ERP experience preferred