Customer Service Representative

Pella Windows & Doors of NJ and NY; Parsippany-Troy Hills (NJ); Hybrid; USD 30,000 - 36,000; Full time

Benefits offered by this job

Paid time off

9 Holidays

401k with company match

Medical, dental, and vision plan

Health savings and flexible spending

Company paid life insurance

Disability insurance

Employee assistance program

Tuition reimbursement

Professional development

Job summary

Pella Windows & Doors of NJ and NY is seeking a Customer Service Representative to deliver quality service via phone, email, and in-person interactions. This hybrid role reports to the Parsippany regional office with remote work Thu-Fri and in-office Mon-Wed, 8am-5pm.

Responsibilities include diagnostics, scheduling service, part orders, and Salesforce updates, with a focus on accuracy, timeliness, and customer satisfaction.

Qualifications

• Must have High School Diploma or GED; AA/Technical degree preferred.
• 0-2 years customer service or general business experience preferred.
• Proficiency with Microsoft Word, Excel, Outlook and PowerPoint; develop proficiency in Pella proprietary software (PQM, POETS, OMS).

Responsibilities

• Gather information via calls and emails to answer questions on product and service issues.
• Meet customer needs by diagnosing service issues and scheduling service appointments.
• Research and troubleshoot product issues in a timely manner.
• Update customer files in Salesforce after each contact and close the file when the job is completed.
• Research parts needed using resources to ensure accurate parts ordering.
• Enter Pella Credit Requests (PCR) for warranty parts.
• Use phone system proficiently.
• Resolve customer complaints with cross-department collaboration.
• Assist Service Technicians with scheduling and parts orders.
• Process customer payments via credit card.
• Schedule delivery methods for service parts without a technician trip.
• Confirm appointments and follow up after service to measure satisfaction.
• Meet or exceed monthly CSR, quality, and productivity targets.
• Promote continuous improvement in the department.

Skills

Customer service

Time management

Issue resolution

Communication

MS Office

Internal software

Education

High School Diploma or GED

AA or Technical degree preferred

0-2 years customer service/ general business

Tools

Salesforce

Microsoft Office

Pella software PQM/POETS/OMS

Job description

The Customer Service Representative (CSR) is responsible for providing quality customer service to internal and external customers daily via telephone, email, web service request, fax, or in-person communication. This position is responsible for ensuring all customer service calls and requests are completed in a timely, accurate, and efficient manner while maintaining a customer-focused attitude. This is a hybrid position reporting to the Parsippany regional office Monday - Wednesday and working from home Thursday - Friday. The work schedule is Monday - Friday 8am-5pm.

What Pella has to offer:

• Typical pay rate range is $22 - $26/hour. Actual pay rate is based on several factors including experience, and skill set.
• Paid Time Off, accrued 2 hours per week and do not expire
• 9 Paid Holidays
• 40 hours of paid sick/personal leave
• 401k plus 4% company match
• Medical, dental, and vision plan
• Health savings and flex spending plans
• Company paid life insurance
• Company paid short/long term disability insurance
• Employee Assistance Program
• Tuition reimbursement
• Professional development/growth opportunities

Responsibilities/Accountabilities (include but are not limited to):

• Primary job responsibility is to gather information via incoming calls and emails from customers in order to quickly, professionally and accurately answer any and all questions regarding product and service issues.
• Meet customer needs by diagnosing service issues; processing service requests; scheduling service appointments based on customer product, time and labor requirements; providing quotes to customers; ordering necessary service parts
• Must research and troubleshoot product issues from customer in an accurate and timely manner
• Update customer files in Salesforce each time contact is made with customer and close file when job is completed
• Research parts needed using resources such as subject matter experts, PERL etc. to ensure parts ordered for services tasks are accurate.
• Enter Pella Credit Requests (PCR) for all warranty parts ordered
• Understand and proficiently use phone system as required
• Resolve customer complaints regarding product and service, engaging other departments when needed (i.e. sales, order fulfillment, technical and corporate support staff)
• Assist Service Technicians with daily issues including scheduling, parts orders, directions, customer communications, etc.
• Process customer payments via credit card
• Schedule delivery method for service parts without a technician trip (i.e. USPS/Fed Ex)
• Complete confirmation process for customers with time/date of appointment, and place calls to customers after event is completed to determine service level obtained
• Meets or exceeds monthly metrics goals, including CSR, quality, and productivity goals as established by department
• Promotes and facilitates continuous improvement activities in the department

Skills/Knowledge:

• Provide superb customer service
• Completes work in a timely and accurate manner
• Enjoys working in fast-paced environment with a high sense of urgency
• Confident in ability to resolve customer issues
• Seeks out internal experts and utilizes their knowledge
• Committed to following established processes
• Focused on details and follow through
• Proficiency with Microsoft Office and ability to learn internal software programs and applications

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications, physical demands and work environment characteristics listed below are representative of the knowledge, skill, and/or ability required to successfully perform the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Must have High School Diploma or GED. AA or Technical degree preferred, 0-2 year's customer service, or general business experience preferred. Prior knowledge of general construction applications and terminology and/or window and door applications or components is desirable but not required.

Computer Skills:

Proficiency with Microsoft Word, Excel, Outlook and PowerPoint software applications. Will be expected to develop proficiency in Pella proprietary software (i.e. PQM, POETS, OMS, etc.).

Communication Skills:

Excellent verbal and written English language skills are required as well as good public relations, public speaking, and customer service skills. Ability to read, interpret, understand and explain documents such as sales processes, product specifications or warranty manuals. Ability to effectively present information to others, gather information from others, and respond appropriately to questions from customers, coworkers and managers. Must display excellent phone and email etiquette. Must be able to present appropriate attitude for the situation when interacting with customers or coworkers.

Professional Skills:

Must be a team player and exhibit a strong desire to learn and promote self-growth. Must be pro-active, self-disciplined, self-motivated, and have a demonstrated ability to follow projects through to completion. Attention to detail is required. Must be able to demonstrate organizational skills, prioritize tasks, and meet deadlines. Must be able to develop trust, respect, and confidence of customers, coworkers and managers. Must present in a clean and neat physical appearance. Must be able to investigate issues and resolve conflict in the best interests of the business and our customers.

Physical Demands:

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, type or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to sit, stoop, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Time commitment required of this position will vary based on business needs.

Work Environment:

Work environment with this job primarily includes the typical office environment. The noise level of this job is typically moderate. Employees in office positions may occasionally enter warehouse work areas.

About Pella Corporation

As the #1 most-preferred national window and door brand by homeowners across the country, Pella Corporation leads the industry in innovation and design. Founded in 1925, today the Pella Family of Brands encompasses a robust product offering sold and installed through various channels. Pella is consistently recognized as a great place to work by Newsweek, Forbes and Glassdoor, having most recently been named to America's Greatest Workplaces for Diversity by Newsweek in 2024, as well as Forbes' 2024 Best Employers for Women and Best-In-State Employer in Iowa. We have also received numerous accolades for innovation and design, including Fast Company's Best Workplaces for Innovators in 2024 and Most Innovative Manufacturers for 2022 and 2023.

At Pella, our team cares deeply, learns continuously and achieves results that go beyond. We encourage creative thinking that seeks out and includes diverse perspectives. And we empower you to do the work you're most proud of - that's why we offer individualized talent development plans, cross-functional experiences and opportunities for career advancement through personal and professional development.

With talent just like you, we are imagining, building and fighting for a brighter future for generations to come. Ready to find a career that sparks your passion?