Customer Service Representative

Harpeth Valley Utilities Dst; Nashville (TN); On-site; USD 32,000 - 52,000; Full time

Job summary

Harpeth Valley Utilities District in Nashville, TN is seeking a Customer Service Representative to handle new accounts, billing inquiries, and payment processing.

You will work to resolve customer issues, maintain records, and coordinate with other divisions. The role requires 2–4 years of experience and intermediate Word/Excel/Outlook skills.

Qualifications

• 2–4 years of increasingly responsible experience in customer service, billing, and cash accounting.
• Intermediate level experience with Microsoft Word, Excel and Outlook.
• Education: High school diploma or GED.
• Bilingual English/Spanish preferred.

Responsibilities

• Receive and transmit calls for utility services.
• Answer questions and complaints concerning service to customers.
• Establish new accounts, handle billing, payment processing, and debt collections.
• Notify supervisor of problem areas or situations.
• Maintain written computer records of complaints and work activities.
• Prepare service orders and analyze data from service calls.

Skills

Customer service

Billing inquiries

Cash handling

Communication

Data entry

Conflict resolution

Multitasking

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Under direction from Management, responsible for new customer sign-up, customer billing inquiries, and processing of utility payments including bad debt collections; ensures work quality and adherence to established policies and procedures; resolves customer issues and concerns; coordinates assigned activities with other divisions, departments, and outside agencies; and performs related duties as required.

ESSENTIAL RESPONSIBILITIES:

• Receive and transmit calls for utility services.
• Answer questions and complaints concerning service to customers.
• Establish new accounts, handle customer billing, payment processing, and debt collections.
• Notify supervisor of problem areas or situations.
• Maintain written computer records of all complaints and work activities.
• Notify customers of scheduled shutdowns of water services.
• Prepare service orders.
• Analyze and interpret data concerning service calls.
• Research information on records.
• Check data for accuracy.
• Train and/or assist new employees as needed.
• Perform other duties as required.

JOB REQUIREMENTS:

• Ability to speak clearly and distinctly.
• Maintain professionalism when dealing with customer issues and complaints.
• Read maps and related documents.
• Establish and maintain effective working relationships.
• Understand the organization and operations of the District and of outside agencies as necessary to complete assigned duties.
• Balance cash receipts and find and reconcile discrepancies in balancing accounts.
• Operate modern office equipment including computers and related applications.
• Work under steady pressure and stressful situations with frequent interruptions and a high degree of customer and public contact by phone or in person.
• Set up and maintain a variety of files and records.
• Ensure adherence to established safety rules, regulations, and guidelines.
• Work cooperatively and diplomatically with coworkers, other District departments, outside agencies and vendors.
• Bilingual professional fluency in English and Spanish, both written and spoken – preferred
• Perform other duties as assigned.

Education, Work Experience and/or Training – typically possessed by qualified candidate.

Education: High school diploma or GED

Experience: 2 – 4 years of increasingly responsible experience in customer service, billing, and cash accounting.

Intermediate level experience with Microsoft Word, Excel and Outlook or similar applications.

Knowledge, Skills, and Abilities – typically needed for competent performance:

Typical office environment – hours 8:00 a.m. – 5:00 p.m. workday, Monday through Friday

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified. HVUD reserves the right to revise as needed. The job description does not constitute a written or implied contract of employment.