Customer Service Representative

Ravago; Kent (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

Ravago is seeking an experienced Customer Service professional to manage the order flow from receipt to delivery, ensuring accuracy and timeliness.

You will enter orders in the ERP, coordinate with warehouses, and communicate proactively with customers to resolve issues while maintaining strong supplier relationships.

Qualifications

• Education: High School diploma required; Bachelor's degree or related training preferred.
• Experience: Minimum 5 years in a similar title/scope; export processes and documentation experience required.
• Systems: SOP Software; Microsoft Office suite (Outlook, Excel, Teams, SharePoint, PowerPoint).
• Language: Proficiency in English required.

Responsibilities

• Manage customer accounts and oversee assigned accounts for optimal satisfaction.
• Enter customer orders into the sales software efficiently and correctly.
• Coordinate direct-delivery orders with suppliers and communicate updates.
• Notify customers of order status with up-to-date information.
• Fulfill orders with appropriate inventory.
• Build relationships with key purchasing personnel to assess orders.

Skills

Communication

Relationship building

Stress management

Customer service

Organization

Problem solving

Attention to detail

Education

Bachelor's degree or related training

High School diploma

Tools

Datacor ERP

SOP Software

Microsoft Office

Job description

Objective / Purpose

The primary purpose of this role is to manage the process flow of customer orders and make critical and timely decisions related to customer needs. Our customer service department is the front-line for customers’ requests and as such is tasked with formulating plans to address each situation with creativity, openness, and geniality. Customer service is responsible for decreasing the order error rate and increasing customer satisfaction. They are required to develop and strengthen account relationships.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.

• Independently manage customer accounts – each customer service rep is assigned specific accounts that they are responsible for overseeing and influencing for optimal satisfaction
• Enter customer orders into the sales software efficiently and correctly
• Proactively manage direct-delivery orders by submitting requests promptly and fostering strong, ongoing partnerships with suppliers through clear, consistent communication.
• Communicate with customers regarding order status making sure the customer has the most up to date information
• Fulfill orders with appropriate inventory
• Build strong relationships with key purchasing personnel to have a distinct understanding of their needs. Use that unique understanding to critically assess orders for accuracy and consistency
• Acts as the front line resolution manager for incoming questions and complaints using discretion on how to address and devising appropriate solutions and alternatives
• Manages the order process flow from receipt of order to delivery ensuring all steps are completed with accuracy and timeliness
• Exhibits tact, patience, and diplomacy while wading through complex problems
• Coordinate with outside warehouses and determine best plan of action for scheduling pickups and deliveries.
• Oversees pricing precision and communicates closely with the pricing personnel to insure accurate invoicing
• Completes special projects for the Director of Customer Experience as needed
• May include other duties as assigned

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.

1. Excellent written and oral communication skills
2. Ability to create, enhance, and maintain customer relationships
3. Handles fast paced and stressful situations well
4. Exceptional customer service skills
5. Self-motivated with the ability to work accurately and efficiently
6. Maintain organization amongst a process flow with moving pieces
7. Skilled in investigating issues and formulating creative solutions

Minimum Qualifications/ Education / Experience / Certifications

1. Education:
   1. High School diploma required
   2. Bachelor's degree or related training equivalent preferred
2. Experience:
   1. Minimum of 5 years of relevant work experience in similar title and scope of responsibility – preferred
   2. Experience with export processes and documentation is required
   3. Experience with ERP systems (Datacor preferred) is a plus
3. Systems Experience:
   1. SOP Software
   2. Microsoft suite: Outlook, Excel, Teams, SharePoint, PowerPoint
4. Language:
   1. Proficiency in English required

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience.

• This job primarily operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and mobile communications devices.
• Must be comfortable working in a shared space, with constant noise, with/or without the use of a private office.
• Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.

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