Customer Service Representative

Georgia Department of Public Health; Georgia; Hybrid; USD 35,000 - 42,000; Full time

Benefits offered by this job

13 Paid Holidays

3 Weeks Annual Leave

3 Weeks Sick Leave

Flexible Schedules within our core 8:

Pension Plan

Employer 401K Match

Payroll Deductible Health Benefits

Payroll Deductible Flex Benefits

Flexible Spending Accounts

Worksite Wellness

Diverse Workforce

Opportunities for Growth

Hybrid teleworking option for eligible

Job summary

DeKalb Public Health in Decatur, GA seeks a Customer Service Representative (10076) to provide clerical support for CMS Care Coordination. The role includes handling mail, minutes, data entry, file management, and frontline reception duties within the Community Health - MCH division.

You will answer routine questions, route inquiries, log referrals, maintain multiple databases, process purchasing, assist with program promotion, and participate in Emergency Preparedness, with a high school

Qualifications

• High school diploma or GED and one year of customer service experience.
• Experience with administrative tasks and clerical duties.
• Ability to use Microsoft Office applications.

Responsibilities

• Provide clerical support for CMS Care Coordination, including mail handling and minutes.
• Answer phones and direct inquiries to appropriate staff.
• Process referrals and manage calendar entries.
• Maintain CMS data across Insight, Access and Excel databases.
• Assist with purchasing and inventory of CMS supplies.
• Support marketing and program promotion at events.
• Participate in Emergency Preparedness drills and training.

Skills

Customer service

Clerical support

Data entry

Microsoft Access

Microsoft Word

Microsoft Excel

PowerPoint

Effective communication

Education

High school diploma or GED

Tools

MS Access

MS Word

MS Excel

PowerPoint

Job description

Customer Service Representative (10076)

Founded in the 1920s and headquartered in Decatur, GA, DeKalb Public Health (DKPH) works to protect, promote and improve the health and well-being of all DeKalb County residents.

Our vision is for a healthier DeKalb where all residents have equitable access to public health resources and live healthy lives. If you have a passion for people and are looking to make an impact on the health of the community, we invite you to join our team! For more information about our agency please visit dekalbpublichealth.com.

LOCATION: T.O. Vinson Health Center
DIVISION/DEPARTMENT: Community Health - MCH
SALARY INFORMATION: $38,433.04 Annually / Pay Grade G / Job Code GST121

Exceptional Benefits Include:

• 13 Paid Holidays
• 3 Weeks Annual Leave
• 3 Weeks Sick Leave
• Flexible Schedules within our core working hours of M-F 8:15am-5pm
• Pension Plan
• Employer 401K Match
• Payroll Deductible Health Benefits
• Payroll Deductible Flex Benefits
• Flexible Spending Accounts
• Worksite Wellness
• Diverse Workforce
• Opportunities for Growth
• Hybrid teleworking option for eligible positions after probation

Duties:

• I. Services as clerical support for CMS Care Coordination.
  • 1. Processes incoming mail and distributes one hour after receiving.
  • 2. Attends and takes minutes at staff meetings. Types and distributes within seven (7) working days of the meeting.
  • 3. Maintains monthly inventory of program forms. Orders replacements so that forms are never depleted.
  • 4. Type's letters and other correspondence for Care Coordinators within two working days of request. Proofreads for errors and corrects.
  • 5. Serves as relief for the front desk receptionist as assigned, per department Administrative Assistant.
  • 6. Assists CMS Coordinator and staff with assigned duties.
  • 7. Provides information about the program to public via telephone, mail, etc.
  • 8. Assists staff and customers in answering routine questions and requests about the program.
  • 9. Ability to use Microsoft Access, Word, Excel and Powerpoint to perform assigned duties.
  • 10.Utilizes effective written and verbal communication skills in performing assigned duties.
  • 11. Collects and compiles data accurately from reports, files, databases and other sources for monthly and quarterly reports.
  • 12. Prepares and distributes data reports per policy and procedures.
• II. Receives, screens and directs telephone and other communication networks.
  • 1. Receives and notes customer's questions, requests and needs and routes to appropriate staff.
  • 2. Greets visitors to program and directs them to appropriate staff.
  • 3. Is knowledgeable about the organization and policies in order to assist staff and customers in answering routine questions and requests.
  • 4. Records messages received via telephone accurately and distributes to staff within thirty (30) minutes of receipt.
  • 5. Provides switchboard relief as required.
• III. Coordinates the processing of CMS incoming referrals per policy and procedures.
  • 1. Log in all new referrals into database.
  • 2. Makes folders for screened referrals and send letters to referral source and family within three (3) business days.
  • 3. Schedule appointments into master calendar on designated day given per care coordinator.
  • 4. Closes referral folders at the request of the case manager.
• IV. Maintains CMS data in multiple database systems such as Insight, Access and Excel. Maintains filing and record keeping systems and reference manuals/materials.
  • 1. Serves as records custodian for CMS. Obtains written requests for all access by unauthorized persons to information on children enrolled in the program.
  • 2. Updates referral log daily.
  • 3. Takes telephone referrals and documents correctly on the Children 1st Screening and Referral Form.
  • 4. Responsible for updating the status of the enrolled client within two (2) days of receipt of routing form.
  • 5. Maintains files related to general office procedures including, but not limited to, reference manuals/materials, timekeeping, purchasing and routing correspondence.
  • 6. Keeps record room clean and neat. Archives records according to protocol.
  • 7. Enrolls clients into the Insight patient management system. Enters billing into Insight as appropriate. Maintain Access and Excel databases as appropriate.
• V. Serves as purchasing coordinator for CMS.
  • 1. Monitors use and maintain supplies for CMS. Monitors office supplies monthly and orders supplies according to the established policies and procedures of the DeKalb County Board of Health. Completes requisitions accurately and submits to Child Health Services Unit Administrative Assistant. Upon receipt of items, distributes as applicable.
  • 2. Types purchase requisitions for use of CMS within two (2) days of request.
  • 3. Follows office procedures for maintaining records of purchase requisitions.
  • 4. Informs staff within two (s) days of receipt of items ordered.
• VI. Participates in marketing and program promotion at public and private venues.
  • 1. Attends health fairs and community promotional events as scheduled.
  • 2. Assists staff in planning for program promotion activities.
  • 3. Provides or assures that community activity report is filed within one (I) week of activity.
• VII. Performs additional duties as assigned related to Emergency Preparedness.
  • 1. Keeps administration informed of current telephone number(s) for after-hours contacts.
  • 2. Participates in all drills or training sessions related to Emergency Preparedness.

High school diploma/GED and one (1) year of experience communicating information in a customer service setting are required.

NOTE: Thank you for your interest in DKPH. Due to the volume of applications, we are unable to provide application status by phone or email. All qualified candidates will be considered but may not necessarily receive an interview. Selected applicants will be contacted for next steps. Applicants who are not selected will not receive notification. We have the right to close any position at any time for any reason. Employment with DeKalb Public Health is not complete or official until applicants meet all pre-employment requirements. Requirements for this position may be subject to: Pre-Employment Drug Screening, Criminal Background Check/Fingerprinting, Previous Employment Reference Check, Specific Immunizations, Motor vehicle check, and/or Education and/or Licensure verification.

DEKALB PUBLIC HEALTH IS AN EQUAL OPPORTUNITY EMPLOYER.