Customer Service Representative

ServiceMaster by McCann; Defiance (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation package

Professional development

Growth opportunities

Community impact

Job summary

ServiceMaster by McCann is hiring a Customer Service Representative (CSR) in Defiance, OH. You will be the friendly voice for clients seeking disaster restoration and cleaning services, handling inquiries by phone, email, chat, and in person.

You will dispatch technicians, resolve issues, maintain detailed records, and support operations with administrative tasks. A strong customer-first mindset and proficient use of MS Office are essential for success in a fast-paced, team-driven environment.

Qualifications

• Minimum 2 years of customer service experience in a professional setting.
• Minimum 2 years of administrative experience with strong organizational skills.
• Excellent time management, prioritization, and multitasking abilities — able to handle multiple tasks with grace under pressure.
• Outstanding interpersonal skills with a genuine ability to build strong, trusting relationships with both customers and team members.
• Proficient typing and clear verbal/written communication.

Responsibilities

• Respond to inquiries via phone, email, chat, and in-person interactions.
• Dispatch technicians to meet client needs promptly.
• Resolve complex issues and escalate as needed.
• Maintain accurate records of customer interactions and intake processes.
• Explain restoration and cleaning services clearly to customers.
• Prepare client gifts and hand off to field staff.
• Handle administrative tasks and organize intake files.
• Update On-Call Manager schedule weekly.
• Use iCAT software for rug tracking and Restore 365 for claims.
• Print and organize essential documents for warehouse use.
• Provide podium supervision and support as needed.
• Assist with CAT Mode during high demand.
• Create personalized employee birthday/anniversary cards.
• Send satisfaction surveys and follow up to improve service quality.

Skills

Customer service

Time management

Multitasking

Communication

Interpersonal skills

Organization

Typing

Tools

Microsoft Office Suite

iCAT software

Restore 365

Job description

Customer Service Representative (CSR)

Are you passionate about delivering exceptional customer experiences and building lasting relationships? As a Customer Service Representative (CSR) at ServiceMaster by McCann, you will be the friendly and professional voice of our company — the first point of contact for clients in their time of need seeking reliable Disaster Restoration and Commercial Cleaning services.

In this dynamic role, you will play a vital part in resolving inquiries, coordinating services, and ensuring every customer feels valued and supported. You will thrive in a fast-paced environment while upholding our core ServiceMaster Brands values:

Core ServiceMaster Brands values

• Honor God in All We Do
• Help Our Team Develop
• Build Client Relationships
• Grow Profitably

Key Responsibilities

• Deliver outstanding customer service by promptly responding to inquiries through phone, email, chat, and in-person interactions
• Professionally answer incoming calls, assess needs, and efficiently dispatch technicians to provide timely support
• Handle complex customer issues with care and escalate them effectively to the appropriate team members or departments
• Maintain accurate and detailed records of all customer interactions, including thorough documentation of emergency call intake processes
• Provide clear, accurate information about our full range of restoration and cleaning services
• Prepare thoughtful client gifts and coordinate handoff to field technicians to enhance the customer experience
• Manage administrative tasks including filing, mail collection, appointment confirmations for the next day, and creating organized intake files
• Update the On-Call Manager schedule during weekly rotations (every Friday)
• Utilize iCAT software for efficient customer rug tracking and management
• Perform precise data entry in Restore 365 for claim file intake and processing
• Print and organize essential documents such as bonus sheets, on-call schedules, and time-off slips for warehouse use
• Provide supervision and responsive support at the podium as needed
• Assist with CAT Mode operations during high-demand periods
• Prepare personalized employee birthday and anniversary cards to foster a positive team culture
• Send customer satisfaction surveys and follow up to continuously improve service quality

Schedule & On-Call Requirements

• Full-time schedule: 5 days per week, Monday–Friday, 8:00 AM – 5:00 PM
• Participate in the company on-call rotation approximately every 6 weeks (providing valuable additional support during emergencies)

Qualifications and Requirements

• Minimum 2 years of customer service experience in a professional setting
• Minimum 2 years of administrative experience with strong organizational skills
• Excellent time management, prioritization, and multitasking abilities — able to handle multiple tasks with grace under pressure
• Outstanding interpersonal skills with a genuine ability to build strong, trusting relationships with both customers and team members
• Superior communication skills, including clear verbal and written communication, active listening, and proficient typing
• Adaptable and resilient — comfortable thriving in a high-pressure, fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Positive attitude, strong work ethic, and a customer-first mindset

What We Offer

• Competitive compensation package based on experience
• Opportunity to make a meaningful impact in your community
• Supportive team environment rooted in strong core values
• Professional development and growth opportunities
• Stable full-time schedule with occasional on-call rotation