Customer Service Representative

Lakes Gas; Baraboo (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Benefits

Vacation time

Bonuses and incentives

Job summary

Lakes Gas is hiring a Customer Service Representative to join our Midwest propane network. This full-time role involves walk‑in, phone, and email contact with customers, scheduling service work, and addressing inquiries to promote our business in local communities.

You will manage payments, update customer data, and support branch operations while delivering excellent service and accurate documentation. The ideal candidate has strong MS Word/Excel skills and a customer‑focused attitude.

Qualifications

• Outstanding customer service skills and ability to interact with customers.
• Working knowledge of Word and Excel; good data entry abilities.
• Strong written and verbal communication; able to learn web-based tools.

Responsibilities

• Provide walk-in, phone, and email contact with customers.
• Schedule service work with Branch Manager.
• Close sales on inquiries and process payments promptly.
• Monitor accounts, collect past-due invoices, and reconcile cash/credit card activity.
• Handle branch mail and daily bank deposits; process vendor invoices.
• Read and interpret work orders, shipping papers, and invoices.

Skills

Customer service

MS Word & Excel

Data entry

Written & verbal communication

Web-based applications

Tools

Microsoft Word

Microsoft Excel

Job description

Description

Family owned for over 60 years; Lakes Gas is among the largest propane providers in the Midwest. But don’t let our size fool you: At each of our 60+ locations, we operate with a small-town, local feel, with employees who live in the communities they serve. Come join our winning team as a Customer Service Representative!

Job Type

Full-time

Lakes Gas has an exciting opportunity for candidates with excellent people skills. We are looking for an energetic person who can provide outstanding service to our customers and promote our business to the community. Lakes Gas provides a friendly, team-based work environment in small local offices. This position will include walk‑in, phone, and email contact with customers and potential customers. You must be able to multi‑task and be attentive to details. Excellent people skills and computer skills are required. In addition to hourly wages, Lakes Gas provides benefits, vacation time and opportunities for bonus and incentives.

Requirements

• Outstanding customer service skills, ideal if you like working with people.
• Working knowledge of Microsoft Word and Excel.
• Strong data entry skills to maintain and update customer data records along with product inventories.
• Enhanced communication skills both written and verbally.
• Ability to learn, manage and navigate web‑based applications designed for the propane industry.
• Ability, after brief training, to read, interpret, and understand work orders, shipping papers, product labels and invoices.
• Ensure compliance that the branch is operating per established company guidelines/policies and procedures.
• Willing to explore, critique, and forward ideas, and work with the home office to implement improvements and directions to streamline processes.

Major Position Accountabilities

• Providing excellent service to customers and potential customers, including walk‑in, telephone or email.
• Working closely with the Branch Manager to schedule service work.
• Ability to close sales on inbound and outbound calls and emails.
• Soliciting and collecting payments on past due invoices in a timely manner and actively working on customer account balances.
• Responsible for the cash and credit card activities while performing account reconciliations.
• Processing branch mail, including trips to and from the post office to retrieve and drop off mail (with a valid driver’s license), other employees and/or customers.
• Responsible for making daily bank deposits.
• Responsible for weekly and monthly reporting and must understand the importance of due dates.
• Monitoring and ordering office supplies and forms in accordance with company ordering procedures.
• Promptly and accurately coding vendor invoices for payment.
• Ability to lift 30 pounds to assist customers with cylinder fills.
• Availability for limited travel within Regional Area, as required.
• Driving customer retention and reinforcing strategies for growth.

Critical Success Factors

• Ability to work with and respectfully interact with other employees and/or customers.
• Ability to build and contribute to a cohesive, collaborative, and goal‑oriented team with a hands‑on approach.
• Conducting self in a professional business‑like manner with customers, co‑workers, and managers.
• Communicating with co‑workers to ensure tasks are completed timely and accurately.
• Working with minimum supervision, following published and verbal standards, guidelines, policies and procedures developed by Lakes Gas Co., and state, federal and local laws.

About Lakes Gas

Lakes Gas is the leading distributor of propane in the region, with 55 offices in Minnesota, Wisconsin, Illinois, Michigan, North Dakota and South Dakota. We are a family‑owned company based in Wyoming, Minnesota and known for incredible service.

Lakes Gas is an equal opportunity employer.