Customer Service Representative

The Hiller Companies; Abilene (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

The Hiller Companies is seeking a Customer Service Representative to be the primary contact for customers after service work. You will verify information, support invoicing, and document communications to ensure a positive post-service experience.

You will coordinate with branch operations, sales, and technical teams, handle billing inquiries, maintain accurate records, and help resolve issues to support on-time payments and customer satisfaction.

Qualifications

• Experience in customer service and billing processes.
• Strong communication and organizational abilities.
• Ability to document interactions in a CRM or service system.

Responsibilities

• Serve as a professional point of contact for customer inquiries by phone, email, and in-person communication.
• Schedule and conduct post-service follow-up to confirm satisfaction, capture feedback, address concerns, and identify additional needs.
• Coordinate with technical teams, service coordinators, service managers, and branch contacts to confirm completed work and communicate relevant details to customers.
• Navigate ambiguity and manage cross-functional expectations by effectively coordinating between business units to ensure alignment on priorities, timelines, and customer outcomes.
• Discuss post-service billing needs, including invoice delivery, PO requirements, AP contacts, payment timing, statements, and supporting documentation.
• Manage customer follow-up after invoice issuance to support invoice accuracy, timely payment, and resolution of billing questions or corrections.
• Act as the operational liaison between customers, Shared Branch Services, Sales Team, Collections, and branch teams for open invoice and customer care needs.
• Maintain accurate customer records, including contact information, service history, invoice details, interactions, follow-up needs, and escalations.
• Document customer calls, voicemails, emails, and follow-up attempts in E1 using approved codes and note formats.
• Proactively troubleshoot customer concerns, elevate complex service or billing issues, and follow through until resolved or properly assigned.
• Review customer contact queues, prioritize outreach, and support branch-specific follow-up requirements.
• Stay informed on company processes, communication standards, industry trends, regulations, and fire protection services.
• Perform other duties as assigned.

Skills

Customer service

Communication skills

Problem solving

Organizational skills

Tools

E1 system

Job description

The Hiller Companies, LLC has an immediate opening for Customer Service Representative. If you are a dedicated professional with a passion for fire protection and safety, we invite you.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary

The Customer Service Representative is the primary post-service contact for assigned customers, helping ensure a positive experience after work is completed. This role confirms satisfaction, supports timely invoice processing, verifies customer and billing information, documents communication. Coordinates with branch operations, Shared Branch Services, Collections, Sales Team, and technical teams to resolve customer needs and maintain accurate customer records.

Key Responsibilities

• Serve as a professional point of contact for customer inquiries by phone, email, and in-person communication.
• Schedule and conduct post-service follow-up to confirm satisfaction, capture feedback, address concerns, and identify additional needs.
• Coordinate with technical teams, service coordinators, service managers, and branch contacts to confirm completed work and communicate relevant details to customers.
• Navigate ambiguity and manage cross-functional expectations by effectively coordinating between business units to ensure alignment on priorities, timelines, and customer outcomes.
• Discuss post-service billing needs, including invoice delivery, PO requirements, AP contacts, payment timing, statements, and supporting documentation.
• Manage customer follow-up after invoice issuance to support invoice accuracy, timely payment, and resolution of billing questions or corrections.
• Act as the operational liaison between customers, Shared Branch Services, Sales Team, Collections, and branch teams for open invoice and customer care needs.
• Maintain accurate customer records, including contact information, service history, invoice details, interactions, follow-up needs, and escalations.
• Document customer calls, voicemails, emails, and follow-up attempts in E1 using approved codes and note formats.
• Proactively troubleshoot customer concerns, elevate complex service or billing issues, and follow through until resolved or properly assigned.
• Review customer contact queues, prioritize outreach, and support branch-specific follow-up requirements.
• Stay informed on company processes, communication standards, industry trends, regulations, and fire protection services.
• Perform other duties as assigned.